Edtech.com's Summary

Pearson is hiring a Specialist, Administrative Support. This role functions as an Executive Assistant, providing high-level administrative and operational support to senior leaders overseeing UX Design, Courseware Product Management, and Program Management & Data. The Specialist ensures smooth calendar management, coordinates communication and travel logistics, and supports team operations and culture to enable leadership to focus on strategic priorities.

Highlights

Manage complex calendars and schedule cross-functional meetings for three senior leaders.
Coordinate travel, logistics, and expense reporting accurately and proactively.
Prepare briefs, materials, agendas, and follow-ups for leadership engagements.
Serve as liaison with internal and external stakeholders, ensuring professional communication.
Partner with HRBPs, Finance, and Operations on hiring, onboarding, procurement, and budget tracking.
Support positive team culture through event coordination and recognition programs.
Require 5+ years of executive-level administrative support experience, preferably in product, technology, design, or data-driven sectors.
Must demonstrate strong calendar management, prioritization, problem-solving skills, and exceptional written and verbal communication.
High proficiency in Microsoft 365 applications (Outlook, Teams, PowerPoint, Excel, SharePoint) is required.
Salary range is $50,000 to $65,000 annually, with eligibility for an annual incentive program.

Specialist, Administrative Support Full Description

Role Title: Specialist Administrative Support Description: This role aligns to an Executive Assistant.

Reports To: Leaders of UX Design, Courseware Product Management, and Program Management & Data

Role Summary

The Executive Assistant (EA) provides high-level administrative and operational support to three senior leaders overseeing UX Design, Courseware Product Management, and Program Management & Data. This role ensures leadership is equipped to drive execution, collaborate cross functionally, and maintain momentum on key priorities. The EA acts as a trusted partner—anticipating needs, removing obstacles, enabling communication, and creating structure in a dynamic, fast-moving environment.

This position requires a proactive mindset, strong communication skills, and the ability to work independently while navigating sensitive information and complex stakeholder groups.

Key Responsibilities

Executive Support & Operations

Manage complex and dynamic calendars across three leadership portfolios; schedule cross-functional meetings, design reviews, product touchpoints, and operational syncs.
Drive seamless, proactive calendar management by anticipating conflicts, safeguarding strategic focus time, and coordinating complex multi‑stakeholder meetings with accuracy and minimal disruption.
Coordinate travel, logistics, and expense reporting.
Prepare leaders for upcoming engagements by consolidating briefs, materials, agendas, and follow-ups.

Communication & Stakeholder Management

Act as a liaison between leaders and internal/external stakeholders—ensuring crisp, timely, and professional communication.
Help prepare messages, updates, and internal announcements for broad audiences.
Maintain confidentiality and handle sensitive information with discretion.

Team Operations & Culture

Partner with HRBPs, Finance, and Operations partners on tasks such as hiring coordination, onboarding, procurement, and budget tracking.
Help support a positive team culture through event coordination, recognition programs, and team-building activities.

Success in This Role Looks Like

Leadership time is optimized and protected so they can focus on strategic work.
Calendar management is frictionless, proactive, and highly accurate, with the EA consistently anticipating scheduling conflicts, protecting strategic focus time, and orchestrating complex multi‑stakeholder meetings without disruption.
Meetings, deliverables, and cadence moments are well-prepared, actionable, and aligned.
The EA becomes a trusted, proactive partner who improves efficiency and reduces friction across teams.

Qualifications

Required:

5+ years providing executive-level administrative support, ideally in product, technology, design, or data-driven organizations.
Strong calendar management, prioritization, and problem-solving skills.
Demonstrated experience supporting multiple leaders or teams simultaneously.
Exceptional written and verbal communication skills.
High proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint).
Ability to anticipate needs and operate with a high degree of autonomy, adaptability, and professionalism.

Preferred:

Experience supporting product development, design, or program management functions.
Familiarity with agile methodologies, product life cycles, design processes, and data-centric operations.
Comfort working with technical teams and interpreting operational workflows.

Compensation at Pearson is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific location. As required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows:

The minimum full-time salary range is between $50,000- $65,000.

This position is eligible to participate in an annual incentive program, and information on benefits offered is here .

Applications will be accepted through 13th March. This window may be extended depending on business needs.

Pearson is an Equal Opportunity Employer and a member of E-Verify. Employment decisions are based on qualifications, merit and business need. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by emailing TalentExperienceGlobalTeam@grp.pearson.com.

Job: Operations

Job Family: ENTERPRISE

Original Job Description

Role Title: Specialist Administrative Support Description: This role aligns to an Executive Assistant.

Reports To: Leaders of UX Design, Courseware Product Management, and Program Management & Data

Role Summary

This position requires a proactive mindset, strong communication skills, and the ability to work independently while navigating sensitive information and complex stakeholder groups.

Key Responsibilities

Executive Support & Operations

Manage complex and dynamic calendars across three leadership portfolios; schedule cross-functional meetings, design reviews, product touchpoints, and operational syncs.
Drive seamless, proactive calendar management by anticipating conflicts, safeguarding strategic focus time, and coordinating complex multi‑stakeholder meetings with accuracy and minimal disruption.
Coordinate travel, logistics, and expense reporting.
Prepare leaders for upcoming engagements by consolidating briefs, materials, agendas, and follow-ups.

Communication & Stakeholder Management

Act as a liaison between leaders and internal/external stakeholders—ensuring crisp, timely, and professional communication.
Help prepare messages, updates, and internal announcements for broad audiences.
Maintain confidentiality and handle sensitive information with discretion.

Team Operations & Culture

Partner with HRBPs, Finance, and Operations partners on tasks such as hiring coordination, onboarding, procurement, and budget tracking.
Help support a positive team culture through event coordination, recognition programs, and team-building activities.

Success in This Role Looks Like

Leadership time is optimized and protected so they can focus on strategic work.
Calendar management is frictionless, proactive, and highly accurate, with the EA consistently anticipating scheduling conflicts, protecting strategic focus time, and orchestrating complex multi‑stakeholder meetings without disruption.
Meetings, deliverables, and cadence moments are well-prepared, actionable, and aligned.
The EA becomes a trusted, proactive partner who improves efficiency and reduces friction across teams.

Qualifications

Required:

5+ years providing executive-level administrative support, ideally in product, technology, design, or data-driven organizations.
Strong calendar management, prioritization, and problem-solving skills.
Demonstrated experience supporting multiple leaders or teams simultaneously.
Exceptional written and verbal communication skills.
High proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint).
Ability to anticipate needs and operate with a high degree of autonomy, adaptability, and professionalism.

Preferred:

Experience supporting product development, design, or program management functions.
Familiarity with agile methodologies, product life cycles, design processes, and data-centric operations.
Comfort working with technical teams and interpreting operational workflows.

The minimum full-time salary range is between $50,000- $65,000.

This position is eligible to participate in an annual incentive program, and information on benefits offered is here .

Applications will be accepted through 13th March. This window may be extended depending on business needs.

Job: Operations

Job Family: ENTERPRISE

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Specialist, Administrative Support

Edtech.com's Summary

Specialist, Administrative Support Full Description

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