Edtech.com's Summary

Purdue University is hiring a Sponsored Funding Administrator. This role involves managing financial activities, reporting, and compliance for grants and contracts while collaborating with faculty and business offices to improve post award processes and ensure sponsor requirements are met.

Highlights

Manage tracking, reconciliation, and close-out of grant financial activity and reporting.
Collaborate with Business Office, faculty, and university personnel on fiscal management of grants.
Provide guidance on compliance with grant award terms, sponsor regulations, and university policies.
Monitor sponsor and federal policy changes and update post award resources accordingly.
Prepare and review financial reports, invoices, and support billing/collections.
Bachelor's degree and at least two years of experience in research administration, business administration, or accounting required.
Proficient with University Financial, HR, and ERA systems; skilled in word processing, spreadsheets, and databases.
Strong communication, project management, analytical, and customer service skills necessary.
Ability to interpret and implement Uniform Guidance and federal, state, sponsor, and university policies.
Experience or education in Business, Management, or Sponsored Program Services preferred.

Sponsored Funding Administrator Full Description

Job Summary

The Post Award Sponsored Funding Administrator will work on a team to provide general or specialized post award support for grants and contract portfolios. This position will be responsible for meeting account management expectations, identifying deviations, close-out and resolving account management problems. Serve as liaison to the sponsor and partner with Business Office, Faculty, and other University personnel in the fiscal management of grants and contracts. Manage project tasks and make improvements to enhance the Post Award process.

Duties & Responsibilities

Account Management - Responsible for the tracking management, and close-out of financial activity and reporting for assigned grants. Collaborate with Faculty, BO and other staff in the monthly reconciliation of sponsored accounts. Responsible for the allocation and authorization of expenses to appropriate accounts. Complete and/or review data entry in the system to support setup, billing/collections and account management following established procedures and expectations. Ensure accuracy and correct errors identified in audits. Understand business processes in the support of the daily management of grants and contracts and identify where process improvements are needed. Prepare and/or review sponsor required fiscal and management reports and/or invoices as appropriate. Meet established account management expectations, identify and resolve account management problems as guided by established procedures. Prioritize work, in order to complete assignments on a timely basis. Recommend process improvements on the assigned team as well as processes that cross other teams in SPS and as appropriate make improvements to processes, systems, and procedures. Continually increase knowledge of impacts grants management data has on reporting and compliance.
Post Award Outreach and Liaison - Partner with Business Office staff, faculty, and other University personnel in the fiscal management and close-out of grants and contracts. Work proactively to avoid problems and/or identify issues and work with others to resolve any issues in a timely manner. Provide guidance to business offices, PI's and others on complex grant questions to ensure compliance with the award terms and conditions, ensuring uniform guidance, and Purdue Policies are followed. Responsible for assisting business offices with cost share reconciliations. May assist in training preparation to both the SPS group and business offices across campus.
Sponsor Liaison - Interpret Uniform Guidance, University, and sponsor regulations to collectively work with the sponsors in meeting compliance requirements. Develop relationships with sponsor personnel while monitoring developments/changes within sponsoring agency. Continuously monitor sponsor, federal or university policy changes and update resources in Post Award.
Other - Coordinate and/or assist with other activities, special projects, and reports. May serve on subcommittees. Perform other duties as requested.

What We're Looking For:

Bachelor's degree
Two or more years of experience in research administration, business administration, accounting, or related experience
Demonstrated ability to meet deadlines, strong attention to detail, and a focus on superior customer service
Demonstrated ability to analyze, interpret and implement Uniform Guidance; Federal, State & Sponsor guidelines; and University policies and procedures
Excellent communication, planning, problem-solving, analytical, project management and customer service skills
Demonstrated ability to work independently with limited supervision
Ability to manage a consistent workload in a deadline driven environment
Ability to influence and build work relationships among a diverse workforce at all levels
Must possess a learning orientation to changing technology impacting business processes
Ability to operate within the University's Financial, HR and ERA systems
Personal computer and related software skills, e.g., word processing, spreadsheets, database, data inquiry, Internet, etc.
Display flexibility in adapting to changing conditions

What Is Helpful:

Degree in Business, Management or a related field of study
Business Services or Sponsored Program Services experience

What We Want You To Know:

Purdue will not sponsor employment authorization for this position
A background check is required for employment in this position
FLSA: Exempt (Not eligible for overtime)
Retirement Eligibility: Defined Contribution Waiting Period
Purdue University is an EO/EA University.

Original Job Description

Job Summary

Duties & Responsibilities

Account Management - Responsible for the tracking management, and close-out of financial activity and reporting for assigned grants. Collaborate with Faculty, BO and other staff in the monthly reconciliation of sponsored accounts. Responsible for the allocation and authorization of expenses to appropriate accounts. Complete and/or review data entry in the system to support setup, billing/collections and account management following established procedures and expectations. Ensure accuracy and correct errors identified in audits. Understand business processes in the support of the daily management of grants and contracts and identify where process improvements are needed. Prepare and/or review sponsor required fiscal and management reports and/or invoices as appropriate. Meet established account management expectations, identify and resolve account management problems as guided by established procedures. Prioritize work, in order to complete assignments on a timely basis. Recommend process improvements on the assigned team as well as processes that cross other teams in SPS and as appropriate make improvements to processes, systems, and procedures. Continually increase knowledge of impacts grants management data has on reporting and compliance.
Post Award Outreach and Liaison - Partner with Business Office staff, faculty, and other University personnel in the fiscal management and close-out of grants and contracts. Work proactively to avoid problems and/or identify issues and work with others to resolve any issues in a timely manner. Provide guidance to business offices, PI's and others on complex grant questions to ensure compliance with the award terms and conditions, ensuring uniform guidance, and Purdue Policies are followed. Responsible for assisting business offices with cost share reconciliations. May assist in training preparation to both the SPS group and business offices across campus.
Sponsor Liaison - Interpret Uniform Guidance, University, and sponsor regulations to collectively work with the sponsors in meeting compliance requirements. Develop relationships with sponsor personnel while monitoring developments/changes within sponsoring agency. Continuously monitor sponsor, federal or university policy changes and update resources in Post Award.
Other - Coordinate and/or assist with other activities, special projects, and reports. May serve on subcommittees. Perform other duties as requested.

What We're Looking For:

Bachelor's degree
Two or more years of experience in research administration, business administration, accounting, or related experience
Demonstrated ability to meet deadlines, strong attention to detail, and a focus on superior customer service
Demonstrated ability to analyze, interpret and implement Uniform Guidance; Federal, State & Sponsor guidelines; and University policies and procedures
Excellent communication, planning, problem-solving, analytical, project management and customer service skills
Demonstrated ability to work independently with limited supervision
Ability to manage a consistent workload in a deadline driven environment
Ability to influence and build work relationships among a diverse workforce at all levels
Must possess a learning orientation to changing technology impacting business processes
Ability to operate within the University's Financial, HR and ERA systems
Personal computer and related software skills, e.g., word processing, spreadsheets, database, data inquiry, Internet, etc.
Display flexibility in adapting to changing conditions

What Is Helpful:

Degree in Business, Management or a related field of study
Business Services or Sponsored Program Services experience

What We Want You To Know:

Purdue will not sponsor employment authorization for this position
A background check is required for employment in this position
FLSA: Exempt (Not eligible for overtime)
Retirement Eligibility: Defined Contribution Waiting Period
Purdue University is an EO/EA University.

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