Purdue University
Sponsored Funding Administrator
🇺🇸
West Lafayette, IN
🕑
Full-Time
💰
TBD
💻
Administrator
🗓️
March 19th, 2026
Edtech.com's Summary
Purdue University is hiring a Sponsored Funding Administrator. This role involves managing grant and contract award setups by analyzing award documents, establishing accounts, and collaborating with faculty and business offices to ensure compliance and accurate financial reporting. The Administrator also serves as a liaison with sponsors and university personnel, improving processes and supporting post-award outreach.
Highlights
- Set up and manage assigned grant accounts, including expense allocation and monthly reconciliations.
- Analyze award documents to ensure compliance with sponsor, federal, and university regulations.
- Communicate award requirements to faculty, business offices, and Post Award teams.
- Partner with faculty, Business Office, and other university personnel for grant account establishment and issue resolution.
- Interpret Uniform Guidance and sponsor regulations to maintain compliance in account setup.
- Utilize University Financial, HR, and ERA systems and possess skills in word processing, spreadsheets, and databases.
- Require a Bachelor's degree and at least one year of experience in research or business administration, accounting, or related fields.
- Must demonstrate strong communication, analytical, project management, and customer service skills.
- Preferred qualifications include degrees in Business or Management and experience with Business Services or Sponsored Program Services.
- Purdue does not sponsor employment authorization; a background check is required; exempt FLSA status.
Sponsored Funding Administrator Full Description
Job Summary
The Post Award Sponsored Funding Administrator will work on a team to provide general or specialized post award support for grant and contract award establishment. This position will analyze award documents for deliverables, invoicing and financial reporting requirements and compliance needs and enter this information into the Purdue award system. The Sponsored Funding Administrator will establish the appropriate accounts by working closely with the departmental staff. Serve as liaison to the sponsor and partner with Business Office, Faculty, and other University personnel in the establishments of grants. Manage project tasks and make improvements to enhance the Post Award Setup process.
Account Setup - Responsible for the setup of assigned grants. Collaborate with Faculty, BO and other staff in the monthly reconciliation of sponsored accounts. Responsible for the allocation and authorization of expenses to appropriate accounts. Complete and/or review data entry in the system to support setup and account management following established procedures and expectations. Ensure accuracy and correct errors identified in audits. Understand business processes in the support of the daily management of grants and contracts. Communicate unique requirements of an award to business office, faculty and the other SPS Post Award teams. Prioritize work, in order to complete assignments on a timely basis. Recommend process improvements on the assigned team as well as processes that cross other teams in SPS and as appropriate make improvements to processes, systems, and procedures. Continually increase knowledge of impacts grants management data has on reporting and compliance.
Post Award Outreach and Liaison - Partner with Business Office staff, faculty, and other University personnel in the establishment of grants accounts. Work proactively to avoid problems and/or identify issues and work with others to resolve any issues in a timely manner. Provide guidance to business offices, PI's, and others on proposed account setup to ensure compliance with the award terms and conditions, ensuring uniform guidance, and Purdue Policies are followed. Responsible for assisting business offices with cost share account setup information. May assist in training preparation to both the SPS group and business offices across campus.
Sponsor Liaison - Interpret Uniform Guidance, University, and sponsor regulations to identify how to setup the accounts to meet compliance requirements. Communicate with sponsor personnel as needed to obtain clarifications needed for the award setup process. Continuously monitor sponsor, federal or university policy changes and update resources in Post Award.
Other - Coordinate and/or assist with other activities, special projects, and reports. May serve on subcommittees. Perform other duties as requested.
What We're Looking For:
- Bachelor's degree
- One or more years of experience in research administration, business administration, accounting, or related experience
- Demonstrated ability to meet deadlines, strong attention to detail, and a focus on superior customer service
- Demonstrated ability to analyze, interpret and implement Uniform Guidance; Federal, State & Sponsor guidelines; and University policies and procedures
- Excellent communication, planning, problem-solving, analytical, project management and customer service skills
- Demonstrated ability to work independently with limited supervision
- Ability to manage a consistent workload in a deadline driven environment
- Ability to influence and build work relationships among a diverse workforce at all levels
- Must possess a learning orientation to changing technology impacting business processes
- Ability to operate within the University's Financial, HR and ERA systems
- Personal computer and related software skills, e.g., word processing, spreadsheets, database, data inquiry, Internet, etc.
What Is Helpful:
- Degree in Business, Management or related field of study
- Business Services or Sponsored Program Services experience
What We Want You To Know:
- Purdue will not sponsor employment authorization for this position
- A background check is required for employment in this position
- FLSA: Exempt (Not eligible for overtime)
- Retirement Eligibility: Defined Contribution Waiting Period
- Purdue University is an EO/EA University.
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