Sponsored Programs Administration Records & Transactions Assistant

🇺🇸 Norfolk, VA 🕑 Full-Time 💰 TBD 💻 Other 🗓️ May 11th, 2026

Edtech.com's Summary

Old Dominion University is hiring a Sponsored Programs Administration Records & Transactions Assistant. This role manages workforce data and ensures compliance with regulatory and institutional requirements for sponsored program personnel while supporting grant-funded personnel actions, data entry, onboarding, and reporting. The assistant also provides administrative support for departmental initiatives focused on process improvement and operational efficiency.

Highlights

Manage workforce data for sponsored program project personnel ensuring accuracy and regulatory compliance.
Support administration of grant-funded personnel actions including data entry, employee onboarding, and reporting.
Provide administrative support for departmental initiatives, focusing on process documentation and continuous improvement.
Work within Sponsored Programs Administration department at Old Dominion University Research Foundation.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Confluence or similar documentation tools.
Understand payroll/accounting concepts and HR compliance, including I-9 and E-Verify regulations.
Strong problem-solving, organizational, and communication skills required.
Considerable experience with PC-based software, customer service, office administration, and HR operations including data entry and managing large data volumes.
Maintain confidentiality and integrity when handling sensitive employee data.
Salary commensurate with education and experience; final candidate must complete a criminal background check.