Sr. Events Coordinator

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Sr. Events Coordinator

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 Details 

Open Date  | 05/21/2025
Requisition Number  | PRN15912N
Job Title  | Sr. Events Coordinator
Working Title  | Sr. Events Coordinator
Job Grade  | D
FLSA Code  | Nonexempt
Patient Sensitive Job Code?  | No
Type  | Non Benefited Staff / Student
Temporary?  | No
Standard Hours per Week  | PRN
Full Time or Part Time?  | Part Time
Shift  | Day
Work Schedule Summary  |
Is this a work study job?  | No
VP Area  | U of U Health - Academics
Department  | 00251 - Physical Med & Rehab - Oper
Location  | Campus
City  | Salt Lake City, UT
Type of Recruitment  | External Posting
Pay Rate Range  | 25.00
Close Date  | 08/21/2025
Priority Review Date (Note - Posting may close at any time)  |
Job Summary  | Prepares, coordinates and implements all arrangements for University of Utah special events in assigned departments.
Responsibilities  | 1. Receives telephone and in-person requests for reservations and makes appropriate arrangements. Acts as the primary contact for the client and coordinates various services and subsequent changes.
2. Determines content and layout of marketing tools for events. Approves layout and final products. Orders all marketing tools such as brochures, business cards, price lists, posters and banners. Coordinates with printers and publishers to ensure deadlines are met.
3. Arranges for all technical services such as telephone lines, data ports and satellite hook-up needed for events.
4. Prepares checklists for cleaning and set-up of all events areas. Inspects all areas to ensure that cleaning and set-up has been completed prior to events. Oversees or coordinates the oversight of all event activities which may include catering, concessions, first aid, security, parking services, guest services, and merchandising.
5. Prepares contracts/agreements with caterers/contract personnel. Ensures that the necessary agreements have been signed before each event takes place.
6. Purchases equipment and supplies for event facilities.
7. Establishes and maintains price lists for room rentals, guest service fees, equipment rentals and technical services rentals. Creates and maintains price lists to distribute to potential patrons.
8. Develops department policies for all pricing, discounts, rentals and catering.
9. Assists department administrators in preparing annual budgets by providing data on equipment, supplies, staffing, and facilities maintenance needs for upcoming budget year. Monitors special event budgets.
10. Assists in overseeing custodial services in assigned facilities. Supervises custodial, set-up staff at events.
11. Hires, trains, provides work direction, and oversees office support staff and/or event management staff. Assigns all duties relating to event activities.
12. Coordinates the Request for Proposal (RFP) processes when updating/selecting vendor contracts. Monitors each vendor for consistency and compliance to agreements.
13. May be involved in preparing billing for scheduled events including charges for property damaged during an event.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredOften: Office environment, outdoor environment.Seldom: Extreme cold, extreme heat.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking, sitting.Seldom: Bending, reaching overhead, twisting, pulling, pushing.
Minimum Qualifications  | Bachelor’s degree in a related field*, or equivalency (one year of education can be substituted for two years of related work experience) and demonstrated human relations and effective communication skills required.

*A related field may include one or more of the following: Business, Communications, Hotel Management/Hospitality, or Exercise/Sport Science.

Demonstrated computer skills including proficiency with word processing and spreadsheet programs preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences  |
Special Instructions Summary  |
Additional Information  | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

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Applicant Documents

 University Human Resource Management 
 250 East 200 South, Suite 125 Salt Lake City, UT 84111
 Contact us: (801) 581-2169 By Email: employment@utah.edu 

 

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