Virginia Tech
Student Affairs Program Support & Fiscal Specialist
Edtech.com's Summary
- Manage financial transactions, budgeting, procurement, and payroll for student programs.
- Support Medical Student Performance and Promotion Committee and Honor Board operations.
- Provide administrative assistance to student affairs leadership.
- Coordinate logistics and communications for major student events.
- Requires experience in finance or administration, event planning, and student or academic affairs.
- Proficiency in Canvas or similar educational systems and Microsoft Office applications.
- Preferred qualification includes a Bachelor’s degree in Business, Education, Human Relations, Finance, or related field.
- Experience with fiscal reporting software such as HokieMart and ChromeRiver preferred.
- Offers a starting salary of $45,000, based on experience, with eligibility for overtime.
- Primary reporting to Assistant Dean for Student Vitality & Career Development; some after-hours work required.
Student Affairs Program Support & Fiscal Specialist Full Description
Job Description
The Student Affairs Program Support & Fiscal Specialist plays a key administrative role within the Office of Student Affairs at VTCSOM. This position manages financial transactions, budgeting, procurement, and payroll for student programs while ensuring compliance with institutional policies. It also supports the Medical Student Performance and Promotion Committee, Honor Board, and provides administrative assistance to student affairs leadership. In addition, the specialist contributes to student engagement by assisting with major events, coordinating logistics, facilitating communications, and supporting departmental initiatives. This role is integral to enhancing the student experience and maintaining the efficient operation of student affairs services. This position requires some after-hours work for departmental ceremonies. This position will have a primary report to the Assistant Dean for Student Vitality & Career Development, with a secondary report to the Associate Dean for Student Affairs.
Required Qualifications
Significant experience in finance and/or administration roles.
Experience with event planning.
Work experience in Student or Academic Affairs
Proficient in Canvas or similar educational systems.
Proficient in Microsoft Office applications such as Word and Excel, or other office software programs.
Preferred Qualifications
Bachelorâs Degree in Business, Education, Human Relations, Finance, or related field.
Experience with fiscal reporting systems, including HokieMart and ChromeRiver, or similar software.
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
Offers starting at 45k, based on experience
Hours per week
40
Review Date
02/13/2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
Virginia Tech Carilion School of Medicine:
In partnership with Carilion Clinic, Virginia Tech, and the Fralin Biomedical Research Institute at VTC, VTC School of Medicine is a cornerstone of one of the nationâs premier health and biomedical research ecosystems. Located in Roanoke, Virginia, in the heart of the Blue Ridge Mountains, and 40 miles from the Virginia Tech main campus in Blacksburg, VTCSOM offers abundant opportunities to deliver innovative, discovery-based medical education in a picturesque, community-based setting.
Its innovative curriculum includes robust, longitudinal mentored research training and a major curricular emphasis on health systems science and interprofessional practice. Students are attracted to VTCSOM for its 99% match rate, including competitive specialties and programs. With a 2.3% acceptance rate, VTCSOM receives over 6,400 applications and is poised for continued enrollment growth.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability or who has a known limitation due to pregnancy, childbirth, or related medical conditions and desire an accommodation, please contact Lisa Howard at wklctk@vt.edu during regular business hours at least 10 business days prior to the event.
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