Edtech.com's Summary

The Pennsylvania State University is hiring a Student Athlete Eligibility & Transfer Specialist. This role manages student-athlete eligibility records, ensures compliance with NCAA regulations, evaluates transfer credits, coordinates registration support, and leads training programs to support academic success for student-athletes.

Highlights

Maintain up-to-date eligibility records and ensure confidentiality of athletic records in compliance with FERPA
Coordinate university systems like ARMS, Retain, and LionPATH to monitor student-athlete progress and eligibility
Evaluate transfer credits and serve as liaison for continuing eligibility evaluations
Develop and implement training for institutional personnel on NCAA eligibility and compliance
Support priority registration and resolve scheduling conflicts for student-athletes
Develop and maintain policies on athletic recordkeeping and provide guidance on registration procedures
Track and report academic progress metrics including APR and GSR for NCAA compliance
Required skills include proficiency in Microsoft Office, ability to analyze degree audits (PeopleSoft), and strong communication
Preferred qualifications include a master’s degree in higher education or sports administration and familiarity with LSDBi, PeopleSoft, or ARMS software
Salary range: $56,200.00 - $81,500.00; position requires background checks and U.S. work authorization

Student Athlete Eligibility & Transfer Specialist Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The Morgan Academic Center seeks a Student Athlete Eligibility & Transfer Specialist who works closely with university registrar staff, compliance, coaches, admission liaison, and academic support personnel to facilitate student-athlete success and maintain the integrity of athletic records. This role ensures that student-athlete academic documentation is accurate, secure, and in full compliance with institutional, conference, and NCAA regulations.

This position requires on-site presence during key periods of the academic calendar. Specifically, the first two weeks and the last two weeks of each semester (fall, spring, and summer) are critical. Additional on-campus attendance may be needed throughout the semester for meetings, trainings, and other business-related activities.

Key Responsibilities:

Student-Athlete Records Management

Collaborate with the Registrar's Office and Morgan Academic Center advisers to maintain accurate and up-to-date eligibility records and information for all student-athletes
Oversee the secure storage and confidentiality of athletics records in compliance with FERPA and institutional policies
Coordinate university systems (ARMS, Retain, LionPATH) to monitor student-athlete enrollment, eligibility, and academic progress; identified registration/hold issues to MAC Advisors to ensure NCAA and institutional compliance
Ensure accuracy and timeliness of student-athlete data across ARMS, Retain, and LionPATH; track resolution of eligibility, registration, and degree-audit issues to maintain institutional and NCAA compliance

Eligibility & Certification

Evaluate and articulate transfer credits to determine eligibility for incoming and continuing student-athletes
Coordinate and review transfer credit evaluation process
Serve as liaison between university advising units and the Morgan Academic Center to complete continuing eligibility evaluations
Coordinate and verify student-athlete eligibility requirements including NCAA, Big Ten and NCAA academic benchmarks
Prepare and submit required NCAA, conference, and institutional reports

Training and Collaboration

The creation/implementation of a training program to educate institutional personnel regarding their role in NCAA eligibility and compliance
Responsible for leading institutional committee in review of all prospective student-athlete academic credentials
Develop strong working relationships with the Campus College advisors, Morgan Academic, Compliance, and Registrar office staff members
Monitoring course and degree audit substitutions and approvals, change of majors relating to progress toward degree requirements, and graduation

Scheduling & Registration Support

Coordinate priority registration and class scheduling for student-athletes by collaborating with MAC advisers, academic advisors, and the Registrar's Office
Work with MAC advisers, academic departments, and the Registrar's Office to resolve registration and scheduling conflicts

Policy & Process Oversight

Develop and maintain department policies for athletic recordkeeping
Provide training and guidance to staff and coaches on registration and eligibility procedures

Data Analysis & Reporting

Track and report on academic progress rates, graduation success rates, and other key metrics
Assist in monitoring and submitting the NCAA Academic Performance Program (APP), which includes both the Academic Progress Rate (APR) and Graduation Success Rate (GSR)
Produces data reports and information systems to prepare and verify APR, GSR, and other compliance submissions
Collects, manages, and verifies enrollment forms from outside institutions to confirm student-athlete enrollment and maintain accurate records
Assist the Compliance Office by providing data to assist with submission of NCAA and Big Ten waiver submissions (e.g., medical absence, PTD)
Academic Morgan Academic Center with B1G Ten, NCAA and other academic award verification criteria

Required Qualifications:

Ability to analyze a student-athlete's degree program using the Penn State Degree Audit Reports (PeopleSoft)
Demonstrated ability to exercise sound judgment and handle sensitive and confidential information with discretion and according to FERPA guidelines
Skilled in working independently and following through on duties with minimal supervision
Ability to effectively counsel and advise student-athletes, coaches, administrators, and staff with questions and concerns related to academic eligibility questions and concerns
Ability to interact diplomatically with individuals of various social, cultural, economic, and educational backgrounds
Outstanding communication skills both oral and written, including skill in writing memos/reports and using correct spelling, grammar, and punctuation
Working knowledge of intercollegiate athletics and student-athlete demands
Ability to establish and interact collaboratively and effectively with other staff, student-athletes, coaches, administrators, and the Penn State community in a highly pressured environment
Outstanding listening, analytical, and problem-solving skills in working with Morgan Academic Center Athletics Compliance Office staff
Ability to operate Windows-based PC using Microsoft Office (Word, Excel, Outlook, and PowerPoint)

Preferred Qualifications:

Master's degree in higher education, sports administration, or related area
Advanced knowledge of Penn State's university, general education, and major curriculum
Experience working directly with student-athletes or within a collegiate athletic department
Familiarity with software such as LSDBi, PeopleSoft, or ARMS

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSMaster's Degree6+ years of relevant

experience
Required Certifications:None

BACKGROUND CHECKS/CLEARANCESThis position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITSThe salary range for this position, including all possible grades, is $56,200.00 - $81,500.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

Original Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

Key Responsibilities:

Student-Athlete Records Management

Collaborate with the Registrar's Office and Morgan Academic Center advisers to maintain accurate and up-to-date eligibility records and information for all student-athletes
Oversee the secure storage and confidentiality of athletics records in compliance with FERPA and institutional policies
Coordinate university systems (ARMS, Retain, LionPATH) to monitor student-athlete enrollment, eligibility, and academic progress; identified registration/hold issues to MAC Advisors to ensure NCAA and institutional compliance
Ensure accuracy and timeliness of student-athlete data across ARMS, Retain, and LionPATH; track resolution of eligibility, registration, and degree-audit issues to maintain institutional and NCAA compliance

Eligibility & Certification

Evaluate and articulate transfer credits to determine eligibility for incoming and continuing student-athletes
Coordinate and review transfer credit evaluation process
Serve as liaison between university advising units and the Morgan Academic Center to complete continuing eligibility evaluations
Coordinate and verify student-athlete eligibility requirements including NCAA, Big Ten and NCAA academic benchmarks
Prepare and submit required NCAA, conference, and institutional reports

Training and Collaboration

The creation/implementation of a training program to educate institutional personnel regarding their role in NCAA eligibility and compliance
Responsible for leading institutional committee in review of all prospective student-athlete academic credentials
Develop strong working relationships with the Campus College advisors, Morgan Academic, Compliance, and Registrar office staff members
Monitoring course and degree audit substitutions and approvals, change of majors relating to progress toward degree requirements, and graduation

Scheduling & Registration Support

Coordinate priority registration and class scheduling for student-athletes by collaborating with MAC advisers, academic advisors, and the Registrar's Office
Work with MAC advisers, academic departments, and the Registrar's Office to resolve registration and scheduling conflicts

Policy & Process Oversight

Develop and maintain department policies for athletic recordkeeping
Provide training and guidance to staff and coaches on registration and eligibility procedures

Data Analysis & Reporting

Track and report on academic progress rates, graduation success rates, and other key metrics
Assist in monitoring and submitting the NCAA Academic Performance Program (APP), which includes both the Academic Progress Rate (APR) and Graduation Success Rate (GSR)
Produces data reports and information systems to prepare and verify APR, GSR, and other compliance submissions
Collects, manages, and verifies enrollment forms from outside institutions to confirm student-athlete enrollment and maintain accurate records
Assist the Compliance Office by providing data to assist with submission of NCAA and Big Ten waiver submissions (e.g., medical absence, PTD)
Academic Morgan Academic Center with B1G Ten, NCAA and other academic award verification criteria

Required Qualifications:

Ability to analyze a student-athlete's degree program using the Penn State Degree Audit Reports (PeopleSoft)
Demonstrated ability to exercise sound judgment and handle sensitive and confidential information with discretion and according to FERPA guidelines
Skilled in working independently and following through on duties with minimal supervision
Ability to effectively counsel and advise student-athletes, coaches, administrators, and staff with questions and concerns related to academic eligibility questions and concerns
Ability to interact diplomatically with individuals of various social, cultural, economic, and educational backgrounds
Outstanding communication skills both oral and written, including skill in writing memos/reports and using correct spelling, grammar, and punctuation
Working knowledge of intercollegiate athletics and student-athlete demands
Ability to establish and interact collaboratively and effectively with other staff, student-athletes, coaches, administrators, and the Penn State community in a highly pressured environment
Outstanding listening, analytical, and problem-solving skills in working with Morgan Academic Center Athletics Compliance Office staff
Ability to operate Windows-based PC using Microsoft Office (Word, Excel, Outlook, and PowerPoint)

Preferred Qualifications:

Master's degree in higher education, sports administration, or related area
Advanced knowledge of Penn State's university, general education, and major curriculum
Experience working directly with student-athletes or within a collegiate athletic department
Familiarity with software such as LSDBi, PeopleSoft, or ARMS

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSMaster's Degree6+ years of relevant

experience
Required Certifications:None

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITSThe salary range for this position, including all possible grades, is $56,200.00 - $81,500.00.

Salary Structure - Information on Penn State's salary structure

CAMPUS SECURITY CRIME STATISTICS

EEO IS THE LAW

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

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Student Athlete Eligibility & Transfer Specialist

Edtech.com's Summary

Student Athlete Eligibility & Transfer Specialist Full Description

APPLICATION INSTRUCTIONS:

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