Edtech.com's Summary

Bluegrass Community & Technical College is hiring a Student Records Specialist III. The role involves assisting the Associate Dean of Student Records/Registrar and the Associate Registrar in maintaining, updating, securing, and managing student records and registration-related functions, including supporting the graduation process and student tuition appeals.

Highlights

Assisting students with the tuition appeals process and communicating appeal results.
Supporting student record processes across registration, transfer, and graduation teams.
Conducting graduation audits and assisting with graduation ceremonies.
Serving as backup for the School Certifying Official and the Anthology system.
Entering course substitutions and exceptions into PeopleSoft.
Monitoring and responding to inquiries sent to the student records email account in adherence to FERPA guidelines.
Verifying social security numbers for NSC reporting and resolving R2T4 issues.
Consulting with faculty, staff, and students on academic rules and policies.
Minimum qualification: Bachelor's degree with four years of related experience; preferred: six years related experience, supervisory experience, strong problem-solving, and communication skills.
Salary range: $3,490 - $4,363 per month with competitive benefits including health coverage, tuition reimbursement, retirement plan, and paid holidays.

Student Records Specialist III Full Description

Title: Student Records Specialist III

Salary Range: $3,490 - $4,363 per month

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Cooper Campus

Department: Academics, & Student Services

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

Exceptional health care, vision, dental coverage for you and your family
Tuition reimbursement/waiver for you, your spouse, and dependents
403(b) retirement plan: a 5% employee contribution receives a 10% employer match
Vacation/Sick Time
Work-Life Balance
9.5 Paid Holidays
2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
Employee Assistance Program

Job Summary
In collaboration with the BCTC Associate Dean of Student Records/Registrar and the Associate Registrar, the Assistant Registrar will assist with the maintenance, upkeep, security, and updating of BCTC Student Records and the planning and management of all records and registration-related functions.

Job Duties:

Assists students with the tuition appeals process. Includes corresponding with students regarding eligibility and requirements. Responsible for collecting, organizing, and presenting information submitted by students to the tuition appeals committee. Communicates the appeal results to the students.
Assists Associate Dean of Student Records/Registrar and Associate Registrar in student record processes for the College. This includes serving as a back-up to all teams within the Student Records Office. (registration, transfer and graduation). Processes universal student records duties as needed.
Assists Associate Dean of Student Records/Registrar and the Associate Registrar with the graduation process. This includes conducting graduation audits, assisting with information sessions and directing student line-up and processional at the graduation ceremony.
Serves as back up to the School Certifying Official and Anthology
Assists with Program Applicability reports by entering course substitutions and exceptions into PeopleSoft.
Monitors to ensure requests and/or questions that come to the Bluegrass Records email account are responded to in a timely manner. Follows customer service guidelines established for the office and abides by the guidelines of FERPA.
Completes verification of social security number for NSC reporting.
Resolves R2T4 issues by communicating with faculty and staff and gathering the required documentation.
Serves as a consultant to faculty, staff, and students on KCTCS/BCTC academic rules and policies.
Participates in professional organizations and professional development. Completes KCTCS mandatory training modules and attends other KCTCS and BCTC trainings as needed.
Other duties as assigned.

Minimum Qualifications:
Bachelor’s degree and four years related experience

Preferred Qualifications:
Bachelor's degree and six years related experience

Strong Problem-Solving skills
Supervisory experience
Demonstrated understanding of the application of technology to deliver Records and Registration services.
A proven record in working successfully with diverse populations
A positive attitude and ability to plan and adapt to change
Ability to collaborate effectively with college departments and cross-functional teams
Strong interpersonal, oral and written communication skills

Additional Skills Requested:
Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.

Original Job Description

Title: Student Records Specialist III

Salary Range: $3,490 - $4,363 per month

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Cooper Campus

Department: Academics, & Student Services

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

Exceptional health care, vision, dental coverage for you and your family
Tuition reimbursement/waiver for you, your spouse, and dependents
403(b) retirement plan: a 5% employee contribution receives a 10% employer match
Vacation/Sick Time
Work-Life Balance
9.5 Paid Holidays
2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
Employee Assistance Program

Assists students with the tuition appeals process. Includes corresponding with students regarding eligibility and requirements. Responsible for collecting, organizing, and presenting information submitted by students to the tuition appeals committee. Communicates the appeal results to the students.
Assists Associate Dean of Student Records/Registrar and Associate Registrar in student record processes for the College. This includes serving as a back-up to all teams within the Student Records Office. (registration, transfer and graduation). Processes universal student records duties as needed.
Assists Associate Dean of Student Records/Registrar and the Associate Registrar with the graduation process. This includes conducting graduation audits, assisting with information sessions and directing student line-up and processional at the graduation ceremony.
Serves as back up to the School Certifying Official and Anthology
Assists with Program Applicability reports by entering course substitutions and exceptions into PeopleSoft.
Monitors to ensure requests and/or questions that come to the Bluegrass Records email account are responded to in a timely manner. Follows customer service guidelines established for the office and abides by the guidelines of FERPA.
Completes verification of social security number for NSC reporting.
Resolves R2T4 issues by communicating with faculty and staff and gathering the required documentation.
Serves as a consultant to faculty, staff, and students on KCTCS/BCTC academic rules and policies.
Participates in professional organizations and professional development. Completes KCTCS mandatory training modules and attends other KCTCS and BCTC trainings as needed.
Other duties as assigned.

Minimum Qualifications:
Bachelor’s degree and four years related experience

Preferred Qualifications:
Bachelor's degree and six years related experience

Strong Problem-Solving skills
Supervisory experience
Demonstrated understanding of the application of technology to deliver Records and Registration services.
A proven record in working successfully with diverse populations
A positive attitude and ability to plan and adapt to change
Ability to collaborate effectively with college departments and cross-functional teams
Strong interpersonal, oral and written communication skills

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Student Records Specialist III

Edtech.com's Summary

Student Records Specialist III Full Description

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