Edtech.com's Summary

Indiana University Bloomington is hiring a Student Services Coordinator (Biochemistry) to run the day-to-day student services of the department's graduate program. The coordinator handles class scheduling, enrollment, graduate recruitment, and admissions in close partnership with the Director of Graduate Studies. The job also covers planning the program's orientation, workshops, award ceremonies, and receptions.

Highlights

Build and maintain the schedule of classes for the Biochemistry graduate program in close association with the Director of Graduate Studies.
Manage graduate enrollment for the program at the start of each academic semester.
Recruit prospective domestic and international graduate students alongside the Director of Graduate Studies.
Serve as the first point of contact for students with concerns and for faculty members with concerns about students.
Keep student records and databases accurate and confidential under federal and university information security guidelines.
Plan, publicize, and run graduate program events, including student orientation, workshops, award ceremonies, and receptions.
Negotiate contracts with vendors, arrange catering, and set up audio visual equipment and room formats for events and registration.
Take on increasingly complex work such as benchmarking student services at other institutions and designing surveys that gauge student satisfaction.
Requires two years of experience in an office environment, higher education, or a related field, and extra education can substitute for experience.
The posted pay is $19.23 to $20.67 per hour, which is roughly $40,000 to $43,000 annually.

Student Services Coordinator (Biochemistry) Full Description

Department

BIOCHEMISTRY (BL-BIOC-IUBLA)

Department Information

The College of Arts and Sciences is the largest academic unit at Indiana University (IU) Bloomington. It is composed of 40 plus departments, 50 plus Centers, Programs, and Institutes, while also including the Eskenazi School of Art, Architecture and Design, the Hamilton Lugar School of Global and International Studies, and The Media School. Faculty in the College teach over 50 percent of the IU (Bloomington) credit hours in 80 plus buildings on the Bloomington campus.

Molecular and Cellular Biochemistry is a modern, vibrant academic science program offering both undergraduate and graduate programs. We are housed in Simon Hall, a multidisciplinary science building strategically located between the departments of Biology, Chemistry, Medical Sciences, and Physics. This location mimics the goals of our department, which is to build scientific bridges between these various disciplines by stimulating interdisciplinary research among different fields.

Job Summary

Department-Specific Responsibilities

Manages student services for the Biochemistry Graduate Program; performs the duties of Scheduling Officer, Enrollment Management, Graduate Recruitment, Admissions Coordinator, and Event Coordinator.
Serves as first point of contact for students with concerns, and for faculty members with concerns regarding students.
Works directly with Director of Graduate Studies (DGS) on most tasks.
Performs administrative duties in support of various or multiple student services job families and initiatives, including those involving student life, programming, and support and/or student services administration such as academic advising, financial aid/scholarships, and registrar.
Performs occasional duties in support of other university functions or business needs.
Provides administrative support for program activities designed to enhance and reinforce academic engagement and experiential learning.
Manages graduate enrollment each academic semester.
Prepares and disseminates handouts, presentations, or other materials.
Acts as a resource for students and faculty on student services matters.
Maintains confidential student records and databases accurately while acting under federal and University information security guidelines.
Works with DGS on all aspects of recruiting potential graduate students, domestic and international.
Develops, builds, and maintains the schedule of classes in close association with the Biochemistry DGS.
Plans, publicizes, and executes all aspects of events for the graduate program. including graduate student orientation, workshops, award ceremonies, and receptions.
Negotiates contracts with vendors, organizes catering, assists with procurement and setup of audio visual and special needs equipment.
Selects menus, chooses room formats, and designs diagrams and forms for special setups and registration.

General Responsibilities

Assists with administrative needs related to the daily operations, planning, and implementation of various or multiple student services initiatives. Performs duties such as attending a front desk, answering phones and email, and delivering messages and mail.
Serves as a liaison to campus partners for cross-departmental student services initiatives, providing information, securing space reservations, scheduling planning meetings, and providing necessary documentation.
Provides assistance to student participants, stakeholders, faculty, and/or staff; acts as a resource by analyzing information, providing documentation, and preparing reports. Accurately maintains electronic records and databases.
Provides directions, support, and information to student organization representatives and other visitors to the graduate program.
Assists with daily scheduling, training, and gathering of student feedback. May prepare and disseminate handouts, presentations, or other materials.
Assists with ordering or creation of promotional materials for student organizations or programmatic needs.
Takes on tasks of increasing complexity, such as performing benchmarking research of student services initiatives at other higher education institutions or designing routine surveys to gauge student satisfaction and program effectiveness.
May provide guidance to other Student Services Coordinators.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

2 years in an office environment, higher education, or related field.

SKILLS

Required

Proficient written and verbal communication skills.
Maintains a high degree of professionalism.
Demonstrates time management and priority setting skills.
Demonstrates a high commitment to quality.
Possesses flexibility to work in a fast paced, dynamic environment.
Highly thorough and dependable.
Possesses a high degree of initiative.
Ability to build strong customer relationships.
Maintains a high degree of professionalism.
Demonstrates ability to maintain confidential information.
Effective interpersonal skills.
Demonstrates customer service skills.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$19.23 to $20.67 per hour

Approximately $40,000 to $43,000 annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: Student Services

Job Family: Student Services Generalist

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

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Student Services Coordinator (Biochemistry)

Edtech.com's Summary

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