Edtech.com's Summary

Rocketship Public Schools is hiring a Talent Acquisition and Pre-Boarding Specialist. The role manages the pre-employment process from offer acceptance to the first day of work, ensuring compliance with legal and educational requirements while maintaining accurate employee records in the Workday system. The specialist also supports talent acquisition operations by coordinating candidate sourcing, posting jobs, scheduling interviews, and ensuring smooth recruiting workflows.

Highlights

Manage pre-boarding processes including background checks, I-9 documentation, and certification verification.
Maintain accurate employee records and onboarding workflows using Workday HRIS.
Communicate regularly with new hires and collaborate with hiring managers and HR teams to meet onboarding milestones.
Support recruiting efforts through candidate sourcing, job postings, interview logistics, and data management.
Required experience includes 1-3 years in HR operations or recruitment coordination, preferably with Workday and in a school or multi-site organization.
Associate's or Bachelor's degree preferred or equivalent combination of education and experience.
Proficiency with Google Workspace and strong communication skills with a customer service orientation.
Compensation ranges from $70,000 to $75,000 annually, plus benefits including health, 403b retirement plan, FSA, and paid time off.
Reports to the Senior Director of Talent Acquisition and supports a non-profit public charter school network serving underserved communities.
Handles confidential information with discretion and proactively improves onboarding and recruiting processes.

Talent Acquisition and Pre-Boarding Specialist Full Description

At Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential and it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential.

Position Description

The Talent Acquisition and Pre-Boarding Specialist works alongside Rocketship Talent Team colleagues to ensure all Rocketship students have access to great educators. The Pre-Boarding Specialist ensures that all new hires successfully complete the necessary steps to begin employment on time and in compliance with legal, organizational, and state education requirements. This role manages the pre-employment process from offer acceptance through the first day of work, providing exceptional service to new hires and hiring managers while maintaining accurate and efficient HR operations. The Pre-Boarding Specialist is a key user of the Workday HR system, responsible for maintaining accurate employee records and ensuring smooth data flow between Talent and HR teams. The role also provides administrative support to the Talent Acquisition function, helping ensure high quality recruiting operations across the network.

This position reports to the Senior Director of Talent Acquisition.

The following are essential functions related to the position:

Pre-Boarding and Compliance

Coordinate and manage all aspects of the pre-boarding process for new hires, including background checks, reference checks, fingerprinting, TB test verification, employment eligibility documentation (I-9s) and other region-specific requirements.
Track and verify initial state certification and credentialing requirements for instructional staff, ensuring compliance with state and authorizer standards.
Prepare and distribute onboarding directions and pre-employment forms using Workday and related systems.
Enter, update, and maintain accurate employee records in Workday, ensuring all pre-boarding documentation is completed, filed, and stored according to organizational policies.
Monitor Workday onboarding workflows to ensure timely completion of tasks and resolve any errors or data issues.
Communicate regularly with new hires to guide them through each pre-boarding step, answering questions and providing timely updates.
Partner with hiring managers, regional teams, and HR colleagues to ensure all new hire onboarding milestones are met prior to the start date.
Identify process bottlenecks and recommend improvements to enhance efficiency and candidate experience.

Talent Acquisition Operations Support

Support candidate sourcing efforts by identifying and engaging potential candidates through online platforms and talent databases.
Post open positions across external job boards, websites, and social media channels.
Maintain accurate and organized data within an application tracking system ensuring requisitions, candidate statuses, and reports are current.
Coordinate logistics for interviews or recruitment events as needed.
Assist with maintaining and updating recruiting templates, processes, and documentation.

Required Qualifications

Education and Experience

Associateâs or Bachelorâs degree preferred, or equivalent combination of education and relevant experience.
1â3 years of experience in HR operations, onboarding, recruiting coordination, or a similar administrative role.
Experience using Workday or another HRIS preferred
Experience in a school system or multi-site organization preferred

Knowledge, Skills, and Abilities

Strong attention to detail and accuracy in managing multiple processes and deadlines.
Excellent written and verbal communication skills with a customer service orientation.
Demonstrated ability to use HRIS systems (especially Workday) to manage data and workflows.
Ability to handle confidential information with discretion and professionalism.
Proficiency with Google Workspace.
Highly organized, process-driven, and proactive in identifying and resolving issues.
Ability to build positive working relationships with staff, school leaders, and external partners.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high.

Compensation:

Commensurate with qualifications and experience, plus excellent health and wellness benefits, 403b retirement plan, flexible spending account (FSA), and generous paid time off.

Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schoolsâ employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy. For questions, concerns, or complaints, please contact Human Resources.

Original Job Description

Position Description

This position reports to the Senior Director of Talent Acquisition.

The following are essential functions related to the position:

Pre-Boarding and Compliance

Coordinate and manage all aspects of the pre-boarding process for new hires, including background checks, reference checks, fingerprinting, TB test verification, employment eligibility documentation (I-9s) and other region-specific requirements.
Track and verify initial state certification and credentialing requirements for instructional staff, ensuring compliance with state and authorizer standards.
Prepare and distribute onboarding directions and pre-employment forms using Workday and related systems.
Enter, update, and maintain accurate employee records in Workday, ensuring all pre-boarding documentation is completed, filed, and stored according to organizational policies.
Monitor Workday onboarding workflows to ensure timely completion of tasks and resolve any errors or data issues.
Communicate regularly with new hires to guide them through each pre-boarding step, answering questions and providing timely updates.
Partner with hiring managers, regional teams, and HR colleagues to ensure all new hire onboarding milestones are met prior to the start date.
Identify process bottlenecks and recommend improvements to enhance efficiency and candidate experience.

Talent Acquisition Operations Support

Support candidate sourcing efforts by identifying and engaging potential candidates through online platforms and talent databases.
Post open positions across external job boards, websites, and social media channels.
Maintain accurate and organized data within an application tracking system ensuring requisitions, candidate statuses, and reports are current.
Coordinate logistics for interviews or recruitment events as needed.
Assist with maintaining and updating recruiting templates, processes, and documentation.

Required Qualifications

Education and Experience

Associateâs or Bachelorâs degree preferred, or equivalent combination of education and relevant experience.
1â3 years of experience in HR operations, onboarding, recruiting coordination, or a similar administrative role.
Experience using Workday or another HRIS preferred
Experience in a school system or multi-site organization preferred

Knowledge, Skills, and Abilities

Strong attention to detail and accuracy in managing multiple processes and deadlines.
Excellent written and verbal communication skills with a customer service orientation.
Demonstrated ability to use HRIS systems (especially Workday) to manage data and workflows.
Ability to handle confidential information with discretion and professionalism.
Proficiency with Google Workspace.
Highly organized, process-driven, and proactive in identifying and resolving issues.
Ability to build positive working relationships with staff, school leaders, and external partners.

Physical Demands:

Compensation:

Commensurate with qualifications and experience, plus excellent health and wellness benefits, 403b retirement plan, flexible spending account (FSA), and generous paid time off.

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Talent Acquisition and Pre-Boarding Specialist

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