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Temporary Data and Systems Coordinator

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Posting Details

 Position Information 

Position Title  | Temporary Data and Systems Coordinator
Position Type  | Temporary
Job Number  | SA65024
Full or Part Time  | full-time 40 hours weekly
Fair Labor Standard Act Classification  | Non-Exempt
Anticipated Pay Range  | $23.00-$27,00
Pay Range Information  | Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

 Position Summary Information 

Job Description Summary  | The Career and Professional Development (CPD)’s Temporary Data and Systems Coordinator serves as the systems administrator for all career technology platforms at the CPD. Additionally, this role cleans, processes, analyzes, and develops reports and visualizations of the career outcomes data, student and employer engagement data, and other data points for the CPD. The Data and Systems Coordinator will identify and track key performance indicators (KPIs), including systems usage and event attendance. This position reports to the Associate Vice President of CPD, works closely with IS&T and school/college-based career advisors, and supervises the data student workers.
Responsibilities  | Data Analytics and Reporting Utilize Excel and other statistical software (e.g., Python) to compile, clean, analyze, and verify large data sets: First-Destination Survey (FDS), Student Satisfaction/Academic Internships Survey, employer surveys, and KPIs, including student and employer engagement/satisfaction data, event attendance, CPD Systems usage data, etc. (collectively, the CPD Data). Use PeopleSoft Query, Handshake Looker, or other tools and work with campus partners to extract data from the applicable databases to import into the CPD Systems (and vice versa, as applicable, including Affinaquest). Develop reports and visualizations of the CPD Data using Power BI, including comprehensive internal dashboards to visualize the FDS data and applicable KPIs based on the needs of each CPD functional area. Collaborate with IS&T’s Data Systems team to create and maintain the FDS Power BI dashboards and reports, as well as format the survey in compliance with the National Association of Colleges and Employers (NACE) FDS standards.
Systems Administration ·        Serve as the systems administrator for all career technology platforms at CPD, including Handshake, Internship Portal, PeopleGrove, VMock, First-Destination Survey (FDS) platform, Employer Relationship Management (ERM) or CRM, project management software, etc. (collectively, the CPD Systems). Act as the point person for all staff user trainings, troubleshooting, and feature/enhancement requests for the CPD Systems. Act as the point person for all staff user trainings, troubleshooting, and feature/enhancement requests for the CPD Systems.
Employer Engagement Support the day-to-day operations of the Employer Engagement team to provide excellent customer service experience for all employers, students, alumni, faculty, and other key stakeholders of the university. Assist the administration of various recruiting programs, including career fairs, networking nights, information sessions, on-campus interviews, and employer site visits to determine the hiring needs of employers and promote Chapman students and alumni. Manage event registrations, interview schedules, and information sessions for employers in Handshake. Work with the Marketing and Communications Manager on email marketing campaigns to new and existing employers. Collect data on engagement efforts and results through the Employer Relationship Management (ERM) system and adhere to a Standard Operating Procedure (SOP), including tracking and quantifying employer touch points (meetings, site visits, emails, phone calls, etc.). Perform other duties as assigned
Required Qualifications  | Bachelor’s degree in computer science, computational and data sciences, data analytics, or a related field; master’s degree preferred Strong analytical skills with proven ability to analyze and prioritize requests; interpret and comply with data need, standards, and policies; and form conclusions or make appropriate recommendations  Experience with Power BI or Tableau and ability use and navigate AI and AI-based technology Advanced skills in Microsoft Excel, with experience using advanced formulas/macros, scripts, pivot tables, etc. for manipulating and organizing large data sets Strong technical skills to learn and use enterprise and departmental systems and applications Strong interpersonal skills to effectively train and coach staff and explain database-related concepts and metrics in a meaningful way to a non-technical audience Experience with creating clear and concise application documentation and training materials Ability to work independently and problem solve, take initiative, and set/meet own deadlines Experience with gathering and documenting requirements, validating and user acceptance testing for new system enhancements/changes Possess a strong attention to detail and excellent organizational and time management skills, as well a proactive approach to manage multiple, competing priorities/projects with time-sensitive deadlines that may fluctuate  Strong technical acumen with demonstrated fluency in standard business software, such as the Microsoft Office suite, databases, reporting applications, data cleaning and analysis, Power BI/Tableau/data visualization tools, Qualtrics, and project management tools  Demonstrated ability to handle confidential information and display sound judgment and ethics  Excellent written and oral communication skills, and ability to communicate to diverse constituent groups  Ability to advance the team’s commitment to diversity, equity, and inclusion and other core values

Desired Qualifications  | 1-2 years’ experience as a systems administrator and/or independently assisting functional users with data analysis and reporting needs Basic skills in SPSS, R, Python, or other comparable statistical software Knowledge or experience managing and extracting data from enterprise applications (e.g., Agilon’s One, PeopleSoft, Handshake, Salesforce, etc.)


Special Instructions to Applicants  |
Minimum Number of References  |
Maximum Number of References  | 

Pre-screening Questions

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Applicant Documents

MAIN CAMPUS
One University Drive
Orange, CA 92866
(714) 997-6815

RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618

© 2019 CHAPMAN UNIVERSITY

Contact Us
Office of Human Resources
One University Drive
Orange, California 92866
TalentServices@chapman.edu
 

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