Temporary Scheduling Coordinator -Career Services

Edtech.com's Summary

North Carolina A&T State University is hiring a Temporary Scheduling Coordinator for its Office of Career Services. This role manages scheduling and coordination of on-campus recruitment activities for external employer partners, including organizing thousands of interviews and multiple recruiting events, ensuring smooth interactions between employers and students.

Highlights

Coordinate and manage over 2000 interviews and 300+ interview schedules per semester.

Support on-campus recruitment events such as information sessions, workshops, and webinars.

Coordinate employer job postings, recruitment, and branding activities.

Oversee planning and logistics for more than 100 activities each semester.

Proficient in Handshake and Excel for scheduling, tracking, reporting, and technical support.

Provide first-level customer service and act as point of contact for external employers during events.

Handle administrative duties including accounts payable, purchase orders, event payments, and requisitions.

Require a Bachelor's degree in business administration or related field; preferred three years of office management or event scheduling experience.

Compensation ranges from $20 to $25 per hour; position is temporary and full-time with potential evening hours.

Engage with diverse student population and external employer partners through the Office of Career Services.

Temporary Scheduling Coordinator -Career Services Full Description

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Please see Special Instructions for more details.

You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Posting Details

Classification Information

Position/Classification Title	Update
Classification Type	SHRA
Position required to work during periods of adverse weather or other emergencies:
Minimum Experience/Education
Preferred Years Experience, Skills, Training, Education	Minimum: Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience Preferred: Bachelor’s degree with three years of related office management experience. Significant knowledge of office/work unit procedures, methods, and practices. Event management and scheduling experience is preferred. The ideal candidate will possess the following skills: excellent communication skills, attention to detail, ability to work in a fast-paced environment, highly organized, motivated, and capable of handling a high volume of inquiries, displays problem-solving and critical thinking skills. The role requires flexibility, independent work, and the ability to manage multiple tasks under pressure while presenting warm and friendly behavior.
Required License or Certification	N/A

Position Overview

Primary Purpose of Position	The Scheduling Coordinator at the Office of Career Services (OCS) plays a vital role in ensuring a seamless recruitment process for students and external employers. This position is designed to support and manage the scheduling and coordination of on-campus recruitment activities for external employer partners. Key Responsibilities: Interview Scheduling: Coordinate and/or assist with the delivery of comprehensive on-campus recruiting programs and services. Manage the scheduling of over 2000 interviews and construct 300+ interview schedules per semester with meticulous accuracy. Employer Coordination: Maintain smooth recruitment experiences for external employers by assisting with job postings, on-campus recruitment, and other branding activities. Event Management: Coordinate and assist with the delivery of on-campus recruiting programs, including information sessions, workshops, and webinars. Project Management: Oversee planning and logistics for 100+ activities, ensuring attention to detail and effective communication with internal and external stakeholders. Software Proficiency: Utilize critical software tools such as Handshake and Excel to manage records, track schedules, generate reports, and assist students and employers with technical issues. Customer Service: Act as the first-level welcome reception for external employers, ensuring a positive experience by assisting with setup needs and maintaining constant communication. Administrative Support: Handle accounts payable, purchase orders, career fair payments, and maintain accurate employer documents and records. Process requisitions for office supplies, meals, and marketing materials. Assist with credit card and check payments from employers for all career fairs. Enter payment information into Handshake. *Attention* Some evening may be required for various events***
Primary Function of Organizational Unit	The mission of the Office of Career Services (OCS) is to provide centralized, comprehensive, and progressive interdisciplinary programs, services, and resources to prepare the A&T undergraduates, graduate students, and alumni for the achievement of personal, professional, and career development that meet the needs of a global society. The Office of Career Services (OCS) provides innovative programming, services, and resources to assist the University’s 15,000+ undergraduate and graduate students and recent alumni in launching their careers. Career Services is customer-focused and centralizes the functions of career development/counseling, full-time employment, on-campus student employment, summer internships, cooperative education, and part-time employment.
Work Hours	40 hours per week Monday – Friday 8am – 5pm (some evening work may be required for various events)
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.

Key Responsibilities and Related Competencies

Position Information

Working Title	Temporary Scheduling Coordinator -Career Services
Competency Level	Contributing
Position Number
Recruitment Range	$20 - 25 / hour
FLSA	Non-Exempt
Appointment Type	Temporary - Full-time
FTE
If Time Limited, Appointment Length
Organizational Division	Talent Solutions
Organizational Location	Human Resources
Organizational Unit	Temporary Employment

Posting Detail Information

Posting Number	SHRA3062
Open Date	11/24/2025
Close Date	12/01/2025
Special Instructions to Applicant	You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Quick Link	https://jobs.ncat.edu/postings/38996

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Please indicate where you learned about this employment opportunity:
- North Carolina A&T State University employment web page
- University of North Carolina System employment web page
- Chronicle of Higher Education
- Higher Education Research Consortium (HERC)
- Indeed.com
- Listserv
- Other
* If you indicated you learned of this employment opportunity from an “Other” source please advise where you learned of the position:
(Open Ended Question)

Applicant Documents

Required Documents

Resume

Optional Documents

Certificate of Release or Discharge from Active Duty (DD-214)
Cover Letter
Other Document

Contact Division of Human Resources
Phone: (336) 334-7862
Fax: (336) 285-2799
Email: hr@ncat.edu

1020 E. Wendover Ave. Suite 109 Greensboro, NC 27405

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Original Job Description