Edtech.com's Summary

The Rector & Visitors of the University of Virginia is hiring an Undergraduate Operations Manager. This role manages the operations of the Engineering Undergraduate Programs Office, including project and event management, fiscal reporting, team support, and supervising office student staff. The position involves independently handling complex problems, coordinating undergraduate policies, and overseeing scholarship and financial processes for multiple programs.

Highlights

Lead design, implementation, and delivery of processes, programs, and policies in undergraduate education.
Manage project and event coordination, including major declarations and annual events.
Oversee fiscal responsibilities such as budget management, financial reporting, account certification, and reimbursement.
Provide administrative support to the Director of Undergraduate Success for tutor and graduate assistant hiring and payments.
Supervise student staff performing routine office tasks.
Utilize skills in project management and scholarship administration, including financial forecasting.
Required: Bachelor's degree and 3+ years of relevant experience.
Preferred: Experience in higher education operations, budget management, and improving operational processes.
Salary range from $65,000 to $80,000 depending on education and experience.
Position requires working fully on-site and includes background checks with no immigration sponsorship available.

Undergraduate Operations Manager Full Description

Undergraduate Operations Manager

The Rector & Visitors of the University of Virginia

Administrative Support
Charlottesville, Virginia, United States of America

The University of Virginia’s School of Engineering and Applied Science seeks an Undergraduate Operation Manager. This position reports to the Assistant Dean for Undergraduate Affairs with responsibility for overseeing the operations in the Engineering Undergraduate Programs Office.

The Operations Manager spends majority of time leading the design, implementation or delivery of processes, programs and policies using specialized knowledge and skills including project and event management, fiscal reporting and reimbursement, and team support in the context of undergraduate education. This can include processes of planning and forecasting undergraduate scholarships, answering office emails, phone calls, and walk ins, supporting the Director of Undergraduate Success with tutor and graduate assistant hiring and payment, as well as event guidance for annual events like Engineering Open House and Final Exercises. This position will be responsible for preparing account certification for the programs which report to the Associate Dean for Undergraduate Education, including Engineering Career Development, the Office of Undergraduate Programs, Rodman Scholars, and Experiential Learning.

The Operations Manager must be a productive individual contributor who takes on and initiates projects with general parameters and works independently with general to limited supervision. Problems faced are difficult and may be complex. This role coordinates the updating of the Undergraduate Record and influences undergraduate policies, practices, and procedures. Lastly, the Operations Manager has project management responsibilities such as Major Declaration and supervises office student staff to help with routine and simple office tasks.

Minimum Qualifications

Education: Bachelor's Degree required.
Experience: 3+ years relevant experience.

Preferred Qualifications

Experience managing administrative operations, processes, and programs in a higher education or similar environment.
Experience with budget management, financial reporting, account reconciliation, and reimbursement processes.
Demonstrated ability to manage multiple priorities, coordinate projects, and improve operational processes.
Knowledge of or experience with scholarship administration, financial forecasting, and account certification processes.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary Range: $65,000 - $80,000, commensurate with education and experience.

Position Type & Work Location

This is an exempt-level, benefited position. Learn more about UVA benefits.
This position is based in Charlottesville, VA, and must be performed fully on-site.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after November 13, 2026. Preference will be given to applications received by this date.

Additional Requirements

Background checks will be conducted on all new hires prior to employment.
This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0088730. Complete an application with the following documents:

Resume
Cover Letter - should include your interest in the position and how your relevant experience pertains to this position.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants may search and apply for jobs on the UVA Internal Careers website.

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Karon Harrington, [email protected].

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.

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Undergraduate Operations Manager

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