Edtech.com's Summary

University of South Florida is hiring an Academic Advisor I to guide College of Nursing students through degree requirements, academic policies, and course registration. The advisor builds and adjusts each student's program plan, tracks progress every semester, and reviews records for progression and graduation eligibility. The role also takes part in new-student orientation, recruitment events, and retention programs run alongside the Office of Student Affairs.

Highlights

Hold advising sessions in person, by phone and email, and through distance technology, including new-student orientations, one-on-one meetings, flipped group sessions, and information sessions.
Explain degree requirements, class selection, academic policies, and campus resources to incoming and current College of Nursing students, and help them map long-term goals and career plans.
Create and adjust each student's program plan, then track progress every semester and review academic records for progression and graduation eligibility.
Resolve registration issues, permit issues, and academic holds with college and campus departments, and help students petition after dismissal for progression violations.
Use DegreeWorks, Banner, and Archivum to access student records, manage holds, and issue permits, and send outreach by monitoring registration and progression.
Keep advising notes, confidential evaluation records, and reporting logs, rosters, and cohort spreadsheets that track progression changes and dismissals.
Support onboarding for newly admitted students by updating requirements, notifying them of outstanding items, and presenting at orientation, and represent the college at recruitment events with the Nursing admissions team.
Follow university and college policies and FERPA student-privacy rules when handling student records.
Bring a bachelor's degree related to advising and one or more years of advising or related academic experience in higher education; four years of direct experience can substitute for the degree.
The posted salary range is $47,000 to $55,000 per year.

Academic Advisor I Full Description

Job Description

An Academic Advisor I provides foundational academic advising and student support to an assigned population. Helps students understand degree requirements, academic policies, registration processes, and available campus resources. Uses established advising practices and referrals to support student persistence and academic progress. Maintains accurate advising records and escalates complex or sensitive situations to appropriate personnel. Additional duties involve participating in new-student orientation and course registration, and retention programs. An Academic Advisor I is expected to possess foundational knowledge about academic programs, policies, procedures, and student support services within the scope of their responsibilities. This position works closely with other Academic Advisors, Academic Admission Recruiters, Academic Svc. Administrators and other staff and faculty as appropriate under the leadership of the Associate Director of Advising.

Responsibilities

Academic Advising: Conducts advising sessions, including new student orientations, one on-one advising sessions, flipped group advising sessions, and/or student information sessions. Conducts advising sessions in person, via phone/email, and through distance technologies. Evaluate, advise, counsel, and assist students, providing clear and accurate information on matters concerning academic policies and procedures for the application and admissions processes and their academic plan. Resolves registration issues, permit issues, and/or academic holds with college and campus departments.
Assist students with identification of long-term goals and career plans.
Support incoming and current students across the College of Nursing with understanding academic requirements, appropriate class selection, academic policies and procedures, and campus resources. Create and adjust students’ program plans and tracks the assigned student’s’ progress each semester. Review academic records for progression and eligibility for graduation as needed. Maintain advising records and confidential student evaluation records. Assist students with petitioning when dismissed from the college for progression violations.
Maintain logs for university and college reporting to include and ensure student files and records are accurate, updating rosters, student cohort spreadsheets containing progression changes, dismissals, etc. Utilizes a variety of systems including DegreeWorks, Banner, Archivum etc. to access student records, manage holds, issue permits. Maintains accurate student records and advising notes. Monitors student registration and progression and sends outreach. May be asked to help compile data including retention rates, advising numbers and other requests as needed.
Keeps up to date with requirements and academic policies. Works with staff, faculty, and administration within the college, and with university offices and services to facilitate support for the needs of students. Attends meetings to keep abreast of university policies and procedures to maintain academic compliance for all levels. Ensures adherence to all university and college policies, student privacy/ confidentiality and FERPA.
Helps with degree certification process.
May work with other programs to coordinate student success programs (e.g.,.Supports the College of Nursing Living Learning Community). Collaborates with College of Nursing Admission team to represent the college at recruitment events and participate in strategic outreach initiatives. Supports the onboarding of new admitted students by updating the onboarding requirements, notifying students of outstanding requirements, and presenting at orientation. Assists with collegewide activities and events (i.e. new student orientations, commencement, Week of Welcome, etc.) that support the mission of the Office of Student Affairs.
Performs other duties as assigned.

Qualifications

Bachelor’s degree related to the Advisor's specific responsibilities. 1+ year of experience in advising or related academic functions within higher education.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.

Senate Bill 1310- The Florida Senate is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

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