Edtech.com's Summary

Concorde Career Colleges, Inc. is hiring an Academic Affairs Assistant - CCC. The role involves providing administrative and operational support to the Academic Affairs department by managing schedules, academic records, communications, and assisting faculty and students to ensure smooth execution of academic programs and services.

Highlights

Assist in scheduling meetings, preparing agendas, and recording minutes for Academic Affairs committees and leadership meetings
Maintain accurate records of academic policies, curriculum changes, and faculty assignments
Coordinate academic calendars, course schedules, and related materials
Support faculty in course syllabi submission, grading, onboarding, and provide policy-related assistance
Respond to student inquiries regarding registration, schedules, and grade appeals
Assist in coordination of academic advising sessions and maintain compliance with accreditation standards
Prepare reports for accreditation, program reviews, and institutional effectiveness
Draft and distribute communications on behalf of Academic Affairs to faculty, students, and staff
Proficiency required in Microsoft Office Suite; experience with LMS and SIS preferred
Minimum three years of administrative experience; Associate's degree preferred

Academic Affairs Assistant - CCC Full Description

Overview:

Academic Affairs Assistant

The Academic Affairs Assistant provides administrative and operational support to the Academic Affairs department, ensuring the smooth execution of academic programs, faculty activities, and student services. This role serves as a liaison between faculty, students, and administrative staff, managing schedules, records, and communications to uphold academic standards and support institutional goals.

In addition to joining an organization with an outstanding mission, Concorde is happy to provide the following Benefits You'll Love -

Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible)
Retirement Matching: 50% match on the first 6% of your contributions after 90 days
Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
Competitive Insurance: Health, vision, and dental coverage for you and your dependents
Pet Insurance: Competitive coverage for your furry family members through ASPCA
Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment

Responsibilities:
Principal Accountabilities & Deliverables

Assist in scheduling meetings, preparing agendas, and recording minutes for Academic Affairs committees and leadership meetings
- Maintain accurate records of academic policies, curriculum changes, and faculty assignments
- Coordinate the preparation and distribution of academic calendars, course schedules, and related materials
Support faculty in submitting and processing course syllabi, grading, and other academic documentation
- Assist in onboarding new faculty, including ensuring compliance with institutional policies and providing necessary resources
- Serve as the point of contact for faculty inquiries related to academic policies, procedures, and deadlines
Respond to student inquiries related to academic affairs, such as registration, course schedules, and grade appeals
- Assist in the coordination of academic advising sessions, workshops, and events
- Maintain and update academic records to ensure accuracy and compliance with institutional and accreditation standards
Assist in preparing reports for accreditation, program reviews, and institutional effectiveness initiatives
- Coordinate logistics for academic events, such as orientations, commencements, and faculty development workshops
- Collaborate with leadership to complete and track all programmatic licensure applications and state approvals
Draft and distribute communications on behalf of the Academic Affairs office to faculty, students, and staff
- Compile and analyze data for academic reports, including enrollment trends, retention rates, and program evaluations
- Execute timely dissemination of updates on academic policies, deadlines, and initiatives
Other duties as assigned.

Qualifications:
Education / Experience

Associate's Degree in Education, Administration, or a related field (preferred)
Minimum of three (3) years of administrative experience (required)
Knowledge base and experience should include administrative experience with higher education or health care (preferred)

Skills

Proficiency in Microsoft Office Suite
Proficiency with learning management systems (LMS), and student information systems (SIS) (preferred)
Strong customer service skills

Standard Abilities

Able and willing to:
- Communicate, think, learn, and reason
- Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
- Safely ambulate and/or maneuver when on-site at Company locations
- Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
Ability to use good judgment, problem-solving and decision-making skills
Ability to maintain confidentiality and manage sensitive information with discretion
Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
Ability to gain, understand and apply information and data as it relates essential functions of the position
Ability to foster long-term relationships with stakeholders

Work Environment

Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
This position is designated as
- Onsite; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
Travel Requirements
- No travel required.

Original Job Description

Overview:

Academic Affairs Assistant

In addition to joining an organization with an outstanding mission, Concorde is happy to provide the following Benefits You'll Love -

Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible)
Retirement Matching: 50% match on the first 6% of your contributions after 90 days
Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
Competitive Insurance: Health, vision, and dental coverage for you and your dependents
Pet Insurance: Competitive coverage for your furry family members through ASPCA
Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment

Responsibilities:
Principal Accountabilities & Deliverables

Assist in scheduling meetings, preparing agendas, and recording minutes for Academic Affairs committees and leadership meetings
- Maintain accurate records of academic policies, curriculum changes, and faculty assignments
- Coordinate the preparation and distribution of academic calendars, course schedules, and related materials
Support faculty in submitting and processing course syllabi, grading, and other academic documentation
- Assist in onboarding new faculty, including ensuring compliance with institutional policies and providing necessary resources
- Serve as the point of contact for faculty inquiries related to academic policies, procedures, and deadlines
Respond to student inquiries related to academic affairs, such as registration, course schedules, and grade appeals
- Assist in the coordination of academic advising sessions, workshops, and events
- Maintain and update academic records to ensure accuracy and compliance with institutional and accreditation standards
Assist in preparing reports for accreditation, program reviews, and institutional effectiveness initiatives
- Coordinate logistics for academic events, such as orientations, commencements, and faculty development workshops
- Collaborate with leadership to complete and track all programmatic licensure applications and state approvals
Draft and distribute communications on behalf of the Academic Affairs office to faculty, students, and staff
- Compile and analyze data for academic reports, including enrollment trends, retention rates, and program evaluations
- Execute timely dissemination of updates on academic policies, deadlines, and initiatives
Other duties as assigned.

Qualifications:
Education / Experience

Associate's Degree in Education, Administration, or a related field (preferred)
Minimum of three (3) years of administrative experience (required)
Knowledge base and experience should include administrative experience with higher education or health care (preferred)

Skills

Proficiency in Microsoft Office Suite
Proficiency with learning management systems (LMS), and student information systems (SIS) (preferred)
Strong customer service skills

Standard Abilities

Able and willing to:
- Communicate, think, learn, and reason
- Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
- Safely ambulate and/or maneuver when on-site at Company locations
- Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
Ability to use good judgment, problem-solving and decision-making skills
Ability to maintain confidentiality and manage sensitive information with discretion
Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
Ability to gain, understand and apply information and data as it relates essential functions of the position
Ability to foster long-term relationships with stakeholders

Work Environment

Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
This position is designated as
- Onsite; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
Travel Requirements
- No travel required.

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