George Washington University
Academic Department Administrator
🇺🇸
Washington, DC
🕑
Full-Time
💰
$22 - $28
per Hour
💻
Other
🗓️
July 10th, 2026
Edtech.com's Summary
George Washington University is hiring an Academic Department Administrator for the School of Media and Public Affairs. The role manages front desk operations, supports faculty and student needs, coordinates facilities and space requests, handles departmental communications, oversees expenditures, and liaises with various university offices to ensure smooth departmental functioning.
Highlights
- Manages front desk duties including answering main phone line, welcoming visitors, and handling correspondence.
- Works with Senior Student Services Specialists to hire and manage Federal Work Study students.
- Assists with departmental space reservations and serves as power user for Facilities work requests.
- Monitors and responds to departmental emails, listservs, and administrative requests.
- Maintains historical files and documentation such as syllabi and staff onboarding materials.
- Collaborates on course scheduling and communicates changes to faculty.
- Orders office and lab supplies using EAS and manages invoice payments and expenditure tracking.
- Liaisons with university offices including Payroll, Dean’s Office, Registrar, Career Center, and Facilities Management.
- Supports the Director of the Institute for Public Diplomacy and Global Communication with endowment and expense processing.
- Requires high school diploma/GED plus 3 years relevant experience or a Bachelor’s degree, with preferred skills in computer systems like iBuy, Quickbooks, Kronos, and Fixit.
- Hiring range is $21.80 - $28.32 per hour.
Academic Department Administrator Full Description
Academic Department Administrator
Please see Special Instructions for more details.
Employer will not sponsor for employment Visa status
Posting Details
I. JOB OVERVIEW
Job Description Summary: | The School of Media and Public Affairs (SMPA) is a leader in media, journalism and political communication instruction and research. As part of the Columbian College of Art and Sciences (CCAS), we have built our international reputation on the strength of a liberal art education. We bring Washington into the classroom with a focus on how the media informs and influences policy and politics in a democracy. Students engage with the world around them through internships and access to decision makers, community leaders and power brokers.
The Academic Department Administrator position is the primary staff person responsible for ensuring a professional and positive experience for all visitors or callers to the main suite of the School of Media and Public Affairs. The position interfaces with a wide variety of people, including prospective and current students, faculty, staff, parents, and other visitors. This position reports directly to the Director of Special Projects and Administration and works closely with the Departmental Operations Manager and the Director of the Institute for Public Diplomacy and Global Communication (IPDGC). This is a non-exempt position and will require clocking in and out using the university’s Time Reporting System.
As part of the regular responsibilities the position is responsible for:
Performs general front desk duties including but not limited to; answers departmental main phone line, welcomes and orients visitors, receives deliveries, or receives, organizes and reviews incoming correspondence. Works alongside the Senior Student Services Specialists on hiring and managing Federal Work Study students. Assists departmental space reservations for faculty, staff, and students. Serves as departmental power user for Facilities work requests; researches and submits Facilities work requests on behalf of departmental faculty and staff. Records and monitors progress of work and follows up on requests as needed. Monitors and responds to departmental email accounts, listservs, and processes, and addresses everyday administrative requests. Maintains historical files and similar documentation applicable to the School, such as syllabi from courses, staff onboarding documentation, etc. Collaborates with the Director, Associate Director, and Departmental Operations Manager regarding course scheduling needs for the department and follows up with faculty to communicate changes. Assists office supply inventory; orders office supplies; responsible for creating purchase orders for lab supplies and equipment using EAS; submits invoice payments. Prepares, maintains, and oversees record-keeping, tracking and follow-through of expenditures required operations. Serves as a liaison between the department and other GW offices including but not limited to Payroll, the Dean’s Office, Registrar, Career Center, Study Abroad Office, Research Services, Cashier’s Office, and Facilities Management. Assists the Director of IPDGC on endowment drawdown requests, processing awards from endowment, reimbursements, and any expenses associated with IPDGCPerforms other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position
Minimum Qualifications: | Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications: | Strong organizational skills, self-motivated, possess solid computer skills and a demonstrated ability to manage multiple priorities and work under pressure to meet deadlines. Attention to detail. Excellent communication and customer relations skills. Prior administrative experience is preferred. Experience working in higher education is desired. Ability to take directions and work independently. Ability to learn systems such as iBuy, Quickbooks, Kronos, Fixit, etc. quickly and efficiently is desired. Excellent time management skills and ability to work well in an office full time.
Hiring Range | $21.80 - $28.32
GW Staff Approach to Pay | How is pay for new employees determined at GW?
The Academic Department Administrator position is the primary staff person responsible for ensuring a professional and positive experience for all visitors or callers to the main suite of the School of Media and Public Affairs. The position interfaces with a wide variety of people, including prospective and current students, faculty, staff, parents, and other visitors. This position reports directly to the Director of Special Projects and Administration and works closely with the Departmental Operations Manager and the Director of the Institute for Public Diplomacy and Global Communication (IPDGC). This is a non-exempt position and will require clocking in and out using the university’s Time Reporting System.
As part of the regular responsibilities the position is responsible for:
Performs general front desk duties including but not limited to; answers departmental main phone line, welcomes and orients visitors, receives deliveries, or receives, organizes and reviews incoming correspondence. Works alongside the Senior Student Services Specialists on hiring and managing Federal Work Study students. Assists departmental space reservations for faculty, staff, and students. Serves as departmental power user for Facilities work requests; researches and submits Facilities work requests on behalf of departmental faculty and staff. Records and monitors progress of work and follows up on requests as needed. Monitors and responds to departmental email accounts, listservs, and processes, and addresses everyday administrative requests. Maintains historical files and similar documentation applicable to the School, such as syllabi from courses, staff onboarding documentation, etc. Collaborates with the Director, Associate Director, and Departmental Operations Manager regarding course scheduling needs for the department and follows up with faculty to communicate changes. Assists office supply inventory; orders office supplies; responsible for creating purchase orders for lab supplies and equipment using EAS; submits invoice payments. Prepares, maintains, and oversees record-keeping, tracking and follow-through of expenditures required operations. Serves as a liaison between the department and other GW offices including but not limited to Payroll, the Dean’s Office, Registrar, Career Center, Study Abroad Office, Research Services, Cashier’s Office, and Facilities Management. Assists the Director of IPDGC on endowment drawdown requests, processing awards from endowment, reimbursements, and any expenses associated with IPDGCPerforms other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position
Minimum Qualifications: | Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications: | Strong organizational skills, self-motivated, possess solid computer skills and a demonstrated ability to manage multiple priorities and work under pressure to meet deadlines. Attention to detail. Excellent communication and customer relations skills. Prior administrative experience is preferred. Experience working in higher education is desired. Ability to take directions and work independently. Ability to learn systems such as iBuy, Quickbooks, Kronos, Fixit, etc. quickly and efficiently is desired. Excellent time management skills and ability to work well in an office full time.
Hiring Range | $21.80 - $28.32
GW Staff Approach to Pay | How is pay for new employees determined at GW?
Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
II. JOB DETAILS
Campus Location: | Foggy Bottom, Washington, D.C.
College/School/Department: | Columbian College of Arts & Sciences (CCAS)
Family | Administration
Sub-Family | Academic Department Administration
Stream | Service and Support
Level | Level 3
Full-Time/Part-Time: | Full-Time
Hours Per Week: | 40
Work Schedule: | M-F; 8:30am-5:30pm
Will this job require the employee to work on site? | Yes
Employee Onsite Status | On-campus (in person)
Telework: | No
Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants: | Employer will not sponsor for employment Visa status
Internal Applicants Only? | No
Posting Number: | S014248
Job Open Date: | 06/18/2026
Job Close Date: |
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: |
Background Screening | Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement: | The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
College/School/Department: | Columbian College of Arts & Sciences (CCAS)
Family | Administration
Sub-Family | Academic Department Administration
Stream | Service and Support
Level | Level 3
Full-Time/Part-Time: | Full-Time
Hours Per Week: | 40
Work Schedule: | M-F; 8:30am-5:30pm
Will this job require the employee to work on site? | Yes
Employee Onsite Status | On-campus (in person)
Telework: | No
Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants: | Employer will not sponsor for employment Visa status
Internal Applicants Only? | No
Posting Number: | S014248
Job Open Date: | 06/18/2026
Job Close Date: |
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: |
Background Screening | Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement: | The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Are you a current employee of The George Washington University?
- Yes
- No
- * For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
- Yes, IEP complete
- No, still in IEP
- N/a - not a current GW employee
- * What is your expected salary range?
(Open Ended Question) - * This position requires to work on-campus (no remote, no hybrid options) from Monday to Friday in the set schedule. Are you available and willing to commit to be on-campus as required?
- Yes
- No
Documents needed to Apply
Required Documents
- Resume
- Cover Letter
Optional Documents
Human Resource
Management & Development
Management & Development
2013 H Street, NW, 3rd Floor
Washington, DC 20006
Phone: 202-994-8500
Fax: 202-994-9680
Email: [email protected]
Recognition_Toolkit
Talent@GWLogin
Washington, DC 20006
Phone: 202-994-8500
Fax: 202-994-9680
Email: [email protected]
Recognition_Toolkit
Talent@GWLogin
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