George Washington University
Academic Department Administrator
🇺🇸
Washington, DC
🕑
Full-Time
💰
$22 - $28
per Hour
💻
Other
🗓️
June 16th, 2026
Edtech.com's Summary
The George Washington University is hiring an Academic Department Administrator for the Physics Department within the Columbian College of Arts and Sciences. The administrator manages departmental events, coordinates course scheduling, handles inquiries, supervises inventory and facilities requests, processes payments, and serves as the primary contact for students, faculty, and staff while supporting routine administrative functions.
Highlights
- Organizes departmental events, meetings, conferences, and associated travel arrangements.
- Coordinates with GW Licensing for purchasing department paraphernalia.
- Trouble-shoots routine administrative, procedural, and operational issues; acts as backup timekeeper for supervisors.
- Processes payment requests for non-employed students, visiting scholars, and department members without purchasing cards.
- Schedules daily use of departmental rooms and collaborates on course scheduling needs with academic directors.
- Manages inventory, instructional materials, equipment, and supply orders; coordinates housekeeping and maintenance requests with other university departments.
- Liaises with GW technology services for non-classroom technology needs.
- Maintains historical records and documentation related to department programs and courses.
- Responds to departmental email accounts and administrative requests; composes correspondence on behalf of supervisors.
- Required qualifications: High school diploma/GED plus 3 years of relevant experience or a Bachelor’s degree or higher in a related field by the start date.
- Preferred experience includes prior work at a higher education institution, especially GW.
- Compensation range: $21.80 to $28.32 per hour.
- Full-time position, 40 hours per week, Monday through Friday, 8:30 am to 5:00 pm, on-campus presence required.
- Background screening required including criminal history, education verification, and social security trace.
Academic Department Administrator Full Description
Academic Department Administrator
Please see Special Instructions for more details.
Employer will not sponsor for employment Visa status
Posting Details
I. JOB OVERVIEW
Job Description Summary: | The Columbian College of Arts and Sciences is GW’s intellectual and creative backbone—a place where research thrives, critical thinking is encouraged,
collaboration is constant and real-world training goes hand-in-hand with learning. As pioneers of the Engaged Liberal Arts, we equip students with the skills and competencies needed to be effective, responsible 21st-century citizens.
The Academic Department Administrator serves as the first point-of-contact in the Physics Department’s main office and handles inquiries from students,
parents, faculty, University staff, sponsors/vendors and the general public. May make appropriate referrals using independent judgment; receives, sorts and distributes mail.
Duties & Responsibilities:Organizes all departmental events, meetings, conferences, colloquia, social events, including associated travel. Maintains record of events and event planning, including the procurement of goods/services for the event, and the associated financial paperwork. Coordinates with GW Licensing when purchasing paraphernalia. Serves as trouble-shooter in solving routine administrative, procedural or operational problems, as backup timekeeper for the Operations Supervisor or Manager. Collects and processes payment requests for non-employed students, visiting scholars, and department members without purchasing cards. Schedules day-to-day room usage of departmental spaces. Collaborates with the Director of Undergraduate Studies, Director of Graduate Studies, and Deputy Chair regarding course scheduling needs for the department. Manages the office inventory, instructional materials, and equipment. Coordinates and procures supply orders as needed. Contacts other University departments to request housekeeping and maintenance/facility services, including in a power-user capacity. Records and monitors progress of work and follows up on requests as needed. Places orders for textbooks and instructional materials with the GW Bookstore on a semester basis; maintains historical record of materials used in introductory courses. Serves as liaison with GW technology services for any non-classroom department technology needs. Maintains historical files and similar documentation applicable to the programs and projects of the Department, such as syllabi from courses, etc. Acts on behalf of supervisors in non-policy matters as directed. Composes routine correspondences on behalf of supervisors. Monitors and responds to departmental email accounts, listservs, and processes, and addresses everyday administrative requests.
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications: | Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: |
Preferred Qualifications: | Prior experience working for a higher education institution, especially GW is preferred. Ability to take direction and then work independently.
Hiring Range | $21.80 - $28.32
GW Staff Approach to Pay | How is pay for new employees determined at GW?
collaboration is constant and real-world training goes hand-in-hand with learning. As pioneers of the Engaged Liberal Arts, we equip students with the skills and competencies needed to be effective, responsible 21st-century citizens.
The Academic Department Administrator serves as the first point-of-contact in the Physics Department’s main office and handles inquiries from students,
parents, faculty, University staff, sponsors/vendors and the general public. May make appropriate referrals using independent judgment; receives, sorts and distributes mail.
Duties & Responsibilities:Organizes all departmental events, meetings, conferences, colloquia, social events, including associated travel. Maintains record of events and event planning, including the procurement of goods/services for the event, and the associated financial paperwork. Coordinates with GW Licensing when purchasing paraphernalia. Serves as trouble-shooter in solving routine administrative, procedural or operational problems, as backup timekeeper for the Operations Supervisor or Manager. Collects and processes payment requests for non-employed students, visiting scholars, and department members without purchasing cards. Schedules day-to-day room usage of departmental spaces. Collaborates with the Director of Undergraduate Studies, Director of Graduate Studies, and Deputy Chair regarding course scheduling needs for the department. Manages the office inventory, instructional materials, and equipment. Coordinates and procures supply orders as needed. Contacts other University departments to request housekeeping and maintenance/facility services, including in a power-user capacity. Records and monitors progress of work and follows up on requests as needed. Places orders for textbooks and instructional materials with the GW Bookstore on a semester basis; maintains historical record of materials used in introductory courses. Serves as liaison with GW technology services for any non-classroom department technology needs. Maintains historical files and similar documentation applicable to the programs and projects of the Department, such as syllabi from courses, etc. Acts on behalf of supervisors in non-policy matters as directed. Composes routine correspondences on behalf of supervisors. Monitors and responds to departmental email accounts, listservs, and processes, and addresses everyday administrative requests.
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications: | Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: |
Preferred Qualifications: | Prior experience working for a higher education institution, especially GW is preferred. Ability to take direction and then work independently.
Hiring Range | $21.80 - $28.32
GW Staff Approach to Pay | How is pay for new employees determined at GW?
Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
II. JOB DETAILS
Campus Location: | Foggy Bottom, Washington, D.C.
College/School/Department: | Columbian College of Arts & Sciences (CCAS)
Family | Administration
Sub-Family | Academic Department Administration
Stream | Service and Support
Level | Level 3
Full-Time/Part-Time: | Full-Time
Hours Per Week: | 40
Work Schedule: | Monday - Friday, 8:30 am to 5:00 pm
Will this job require the employee to work on site? | Yes
Employee Onsite Status | On-campus (in person)
Telework: | No
Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants: | Employer will not sponsor for employment Visa status
Internal Applicants Only? | No
Posting Number: | S014240
Job Open Date: | 06/15/2026
Job Close Date: |
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: |
Background Screening | Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement: | The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
College/School/Department: | Columbian College of Arts & Sciences (CCAS)
Family | Administration
Sub-Family | Academic Department Administration
Stream | Service and Support
Level | Level 3
Full-Time/Part-Time: | Full-Time
Hours Per Week: | 40
Work Schedule: | Monday - Friday, 8:30 am to 5:00 pm
Will this job require the employee to work on site? | Yes
Employee Onsite Status | On-campus (in person)
Telework: | No
Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants: | Employer will not sponsor for employment Visa status
Internal Applicants Only? | No
Posting Number: | S014240
Job Open Date: | 06/15/2026
Job Close Date: |
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: |
Background Screening | Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement: | The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Are you a current employee of The George Washington University?
- Yes
- No
- * For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
- Yes, IEP complete
- No, still in IEP
- N/a - not a current GW employee
- * What is your expected salary range?
(Open Ended Question) - * This position does NOT allow remote work. Are you able and willing to be on-campus M-F in the listed schedule?
- Yes
- No
Documents needed to Apply
Required Documents
- Resume
- Cover Letter
Optional Documents
Human Resource
Management & Development
Management & Development
2013 H Street, NW, 3rd Floor
Washington, DC 20006
Phone: 202-994-8500
Fax: 202-994-9680
Email: askhrmd@gwu.edu
Recognition_Toolkit
Talent@GWLogin
Washington, DC 20006
Phone: 202-994-8500
Fax: 202-994-9680
Email: askhrmd@gwu.edu
Recognition_Toolkit
Talent@GWLogin
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