Edtech.com's Summary

Arizona State University is hiring an Academic Financial Specialist. The role involves administering business operations within the Polytechnic School of the Ira A. Fulton Schools of Engineering, primarily managing faculty and student travel processing, purchases, reimbursements, deposits, and financial processing in the ASU Foundation Workday system. The position requires maintaining effective relationships with faculty, staff, and students while handling multiple projects under tight deadlines.

Highlights

Manage centralized School email for purchase and reimbursement requests and ensure proper approvals.
Process travel requests and expense reports in compliance with institutional policies.
Handle purchases using P-card and prepare Workday financial documents including requisitions and expense reports.
Monitor and resolve issues at the business office's front desk related to orders.
Prepare invoices for external partners and process deposits in Workday.
Participate in internal and external audits by providing requested documentation.
Process supplier invoice requests using ASU Foundation Workday system and perform account reconciliations.
Assist management with financial and operational reports and update desk manuals.
Proficiency required in Concur travel system, ASU Foundation Workday, Workday, SunRISE, Microsoft Office (Excel, Word, PowerPoint, Outlook), and Adobe Sign.
Minimum qualifications include a bachelor's degree plus three years of relevant experience or equivalent combination of education and training.
Salary range between $51,500 and $60,000 annually, depending on experience.

Academic Financial Specialist Full Description

Job Profile:Administrative Operations Specialist 2

Job Family:Administrative Operations

Time Type:Full time

Max Pay - Depends on experience:$60,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

The Polytechnic School (TPS) in the Ira A. Fulton Schools of Engineering is seeking to fill the position of Academic Financial Specialist. Under general supervision, this position will perform work of considerable responsibility in administering business operations functions in a complex academic unit with instructional and research emphasis. This position will be primarily responsible for faculty/student travel processing, faculty/student purchases, reimbursements, and deposits. They will also be involved with financial processing in the ASU Foundation Workday. The successful candidate must be skilled in maintaining effective working relationships among a diverse population including faculty, staff and students, be able to provide excellent customer service, skilled in handling purchasing and travel matters, have the ability to manage multiple project simultaneously and work with short deadlines as well as work effectively in an environment subject to quickly changing priorities and, at times, a heavy workload.

Position Range: $51,500 - $60,000 DOE

Essential Duties:

Manage a centralized School email for incoming purchase and reimbursement requests, routing for appropriate approvals and verifying accounts used.
Process travel requests and travel expense reports by reviewing supporting documentation for compliance with TPS, Fulton Schools of Engineering and ASU policies
Process purchase of supplies, services, and equipment with the use of P-card and prepare Workday documents (requisitions and expense reports) in accordance with established procurement and financial policies. This includes simple and complex reimbursements. Review documentation for completeness and seek account approval.
Monitor the business office's front desk. This includes overseeing placed orders and resolving issues through problem-solving and follow-up.
Prepare invoices for external partners and process deposits in WorkDay.
Participates in internal and external audits by responding to requests for presentation of supporting files, documents, and other associated media from external and/or internal audit staff
Process Supplier Invoice Requests in ASU Foundation Workday system.
Distribute expenses as directed among accounts to ensure accurate accounting of the use of funds; performs account reconciliations. Initiate financial documents to ensure proper recording of expenses.
Assists management with management reports, such as Workday transaction reports, and class teaching schedules.
Assists in the implementation of procedures for the daily operations of assigned functions according to established policies; prepares and updates desk manuals.

Desired Qualifications:

Demonstrated knowledge of the principles of exemplary customer service through actively listening and responding to every inquiry; taking ownership and resolving each concern or problem as appropriate; exhibiting professionalism and expertise in every interaction and engaging in professional development to meet expectations for service excellence.
Experience in using Concur travel system.
Experience in using ASU Foundation Workday processes.
Experience in using Workday and SunRISE.
Experience working effectively and collaboratively with faculty, staff and students.
Experience in planning and establishing priorities.
Demonstrated knowledge of financial administration principles and practices.
Experience exercising judgment, making decisions, setting priorities, interpreting policies and procedures, working independently and communicating effectively.
Experience in developing and maintaining cooperative working relationships both within and across organizations.
Experience in working effectively in a fast-paced, dynamic environment subject to quickly changing priorities and short deadlines.
Experience in using Microsoft Office applications (Excel, Word, PowerPoint, and Outlook) and Adobe Sign.
Experience in using sound judgment and critical thinking.
Evidence of effective communication skills.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer; required to sit for varying lengths of time.
Regular activities require the ability to quickly change priorities, clearly communicate verbally, read, write and hear to perform essential functions.

Department Statement:

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. As the lead institution for the Center for Accelerating Operational Efficiency, we enhance homeland security operations through advanced tools and technologies. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.

The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation's top engineering colleges for invention disclosures, U.S. patents, and startups.

We are an engineering school on the rise at the nation's most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty's research interests and interdisciplinary approach, along with over 50 graduate and 27 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future.

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:

- Cultivate excellence.

- Deliver innovation that matters.

- Encourage bold thinking.

- Foster a community of learning and collaboration.

- Build a foundation for all to be successful.

Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.

Driving Requirement:Driving is not required for this position.

Location:Campus: Polytechnic

Funding:No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$18813.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description