Edtech.com's Summary

Arizona State University is hiring an Academic Personnel Specialist to manage academic personnel actions for faculty and academic professionals across multiple Fulton Schools of Engineering. The role involves leading personnel reviews and promotions, collaborating with the Faculty Administration team to ensure compliance and consistency, and supporting long-term improvements in academic processes.

Highlights

Manage probationary reviews, promotion and tenure, sabbatical reviews, career-track promotions, and multi-year reviews for faculty and academic professionals.
Collaborate with the Faculty Administration team in the Engineering Dean’s Office to ensure efficiency, compliance, and consistency across academic personnel processes.
Draft correspondence independently, applying university and Board of Regents policies related to academic personnel.
Participate in relevant meetings and conferences pertaining to academic personnel responsibilities.
Experience with Interfolio products such as Faculty Search, Faculty180 (ASU Vita), and Review, Promotion & Tenure is desired.
Proficiency in Microsoft Office applications including Excel, PowerPoint, Word, and Outlook.
Bachelor's degree plus three years of relevant experience or equivalent combination of education and experience.
Strong verbal and written communication skills with knowledge of higher education policies and academic personnel procedures.
Salary range is $60,000 to $70,000 annually, depending on experience.
Position reports to the Assistant Director of Academic Personnel in the Engineering Dean’s Office.

Academic Personnel Specialist Full Description

Job Profile:Administrative Support Specialist 2

Job Family:Administrative Support

Time Type:Full time

Max Pay - Depends on experience:$70,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Provides intermediate to complex administrative and programmatic support to leadership.

Job Description:

Posted salary range: $60,000 - $70,000 per year; DOE

Job Description:

The Ira A. Fulton Schools of Engineering is hiring a centralized Academic Personnel Specialist to support faculty and academic professional processes across multiple Fulton Schools and the Engineering Dean's Office.

In this role, you will:

Manage academic personnel actions for faculty and academic professional, including probationary reviews, promotion and tenure, sabbatical reviews, career-track promotions, and multi-year reviews across multiple Fulton Schools.
Collaboration within the Faculty Administration team in the Dean's Office to ensure efficiency, compliance, and consistency across academic personnel processes.

We are looking for someone who is:

A strong communicator, able to translate policies into clear guidance, build trust, and foster positive working relationships across multiple schools.
Detail-oriented and thrives in a fast-paced academic environment, balancing collaboration with the ability to manage complex processes accurately and discreetly.
Reliable, approachable, and committed to supporting faculty success while handling sensitive information with professionalism and care.
Experienced in academic personnel processes, with the ability to spot opportunities for streamlining, implement best practices, and contribute to long-term improvements.

This position is based in the Engineering Dean's Office and reports directly to the Assistant Director of Academic Personnel. Join us and help support the faculty and academic professionals driving innovation and discovery at ASU!

Working Environment:

Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of sitting. The position requires visual acuity and manual dexterity associated with daily use of desktop computer and requires bending, stooping, reaching and lifting up to 20 pounds. Ability to communicate effectively to perform necessary functions. Work both independently and collaboratively and within a complex structured team. Work from general instruction on standard job duties and specific directions/instructions on new assignments.

Essential Duties:

Lead in faculty academic personnel actions across multiple Schools using various university platforms, including probationary reviews, promotion and tenure, sabbatical reviews, career-track promotions and multi-year reviews for faculty and academic professionals.
Provide support to the Faculty Administration team in the Engineering Dean's Office, assisting with a wide range of academic personnel action processes.
Independently draft correspondence on various subjects requiring sound judgment, originality, and subject-matter expertise.
Interpret and apply university and Board of Regents policies related to faculty and academic professionals.
Actively participate in meetings and conferences relevant to academic personnel responsibilities.

Desired Qualifications:

· Experience managing faculty and academic professional personnel actions (such as probationary reviews, promotion and tenure, sabbatical reviews, career-track promotions, and multi-year reviews).

· Experience coordinating and supporting faculty recruitment processes.

· Proficiency with Interfolio products and implementations, including Faculty Search, Faculty180 (ASU Vita), and Review, Promotion & Tenure.

· Proven ability to work effectively across various unit environments while managing tight deadlines and rapidly changing priorities.

· Strong verbal and written communication skills.

· Demonstrated knowledge of higher education policies and procedures, with an emphasis on academic personnel processes.

· Proficiency with Microsoft Office applications (Excel, PowerPoint, Word, Outlook, etc.).

Instructions to Apply:

Application deadline is 3:00pm Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/2020 to 8/2025), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meet the Minimum and Desired qualifications of this position.
Include a cover letter with application materials.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.

Department Statements:

The Ira A. Fulton Schools of Engineering is the largest and most comprehensive engineering school in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation - all at scale. We value and emphasize inherently interdisciplinary endeavors that capitalize on both the breadth and depth of our outstanding faculty and have built a special place for largescale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise in the most innovative university in the country and in the heart of the nation's fifth largest metropolitan area. The scale of our faculty research interests, and interdisciplinary mindset combined with 50+ graduate degree programs and 29 undergraduate degree programs provide the foundation and collaborative possibilities to advance new ideas.

The Fulton Schools of Engineering on the Tempe, Polytechnic, and West campuses is comprised of eight schools based on academic programs and research areas. The Fulton Schools of Engineering has nationally recognized faculty who conduct research, instruct and mentor students, and provide service to the profession and community. If you wish to work in an environment where you will be valued for the skills you bring to projects and be challenged to stretch your current capabilities and imagination, then consider becoming part of the Ira A. Fulton Schools of Engineering. Learn more at engineering.asu.edu/about.

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$14705.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

Need help finding the right job?

We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description

Job Profile:Administrative Support Specialist 2

Job Family:Administrative Support

Time Type:Full time

Max Pay - Depends on experience:$70,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Job Profile Summary:
Provides intermediate to complex administrative and programmatic support to leadership.

Job Description:

Posted salary range: $60,000 - $70,000 per year; DOE

Job Description:

In this role, you will:

Manage academic personnel actions for faculty and academic professional, including probationary reviews, promotion and tenure, sabbatical reviews, career-track promotions, and multi-year reviews across multiple Fulton Schools.
Collaboration within the Faculty Administration team in the Dean's Office to ensure efficiency, compliance, and consistency across academic personnel processes.

We are looking for someone who is:

A strong communicator, able to translate policies into clear guidance, build trust, and foster positive working relationships across multiple schools.
Detail-oriented and thrives in a fast-paced academic environment, balancing collaboration with the ability to manage complex processes accurately and discreetly.
Reliable, approachable, and committed to supporting faculty success while handling sensitive information with professionalism and care.
Experienced in academic personnel processes, with the ability to spot opportunities for streamlining, implement best practices, and contribute to long-term improvements.

Working Environment:

Essential Duties:

Lead in faculty academic personnel actions across multiple Schools using various university platforms, including probationary reviews, promotion and tenure, sabbatical reviews, career-track promotions and multi-year reviews for faculty and academic professionals.
Provide support to the Faculty Administration team in the Engineering Dean's Office, assisting with a wide range of academic personnel action processes.
Independently draft correspondence on various subjects requiring sound judgment, originality, and subject-matter expertise.
Interpret and apply university and Board of Regents policies related to faculty and academic professionals.
Actively participate in meetings and conferences relevant to academic personnel responsibilities.

Desired Qualifications:

· Experience managing faculty and academic professional personnel actions (such as probationary reviews, promotion and tenure, sabbatical reviews, career-track promotions, and multi-year reviews).

· Experience coordinating and supporting faculty recruitment processes.

· Proficiency with Interfolio products and implementations, including Faculty Search, Faculty180 (ASU Vita), and Review, Promotion & Tenure.

· Proven ability to work effectively across various unit environments while managing tight deadlines and rapidly changing priorities.

· Strong verbal and written communication skills.

· Demonstrated knowledge of higher education policies and procedures, with an emphasis on academic personnel processes.

· Proficiency with Microsoft Office applications (Excel, PowerPoint, Word, Outlook, etc.).

Instructions to Apply:

Application deadline is 3:00pm Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/2020 to 8/2025), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meet the Minimum and Desired qualifications of this position.
Include a cover letter with application materials.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.

Department Statements:

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$14705.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Need help finding the right job?

We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests.

ASU Statement:

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Notice of Availability of the ASU Annual Security and Fire Safety Report:

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

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Academic Personnel Specialist

Edtech.com's Summary

Academic Personnel Specialist Full Description

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