Edtech.com's Summary

The Pennsylvania State University is hiring an Academic Program Coordinator - Senior Support for the Department of Biochemistry and Molecular Biology in the Eberly College of Science. The role manages daily administrative functions related to the graduate program, including maintaining confidential student files, coordinating recruitment events, monitoring degree requirements, managing graduate funding and scholarships, and utilizing various university systems such as LionPATH and GRADS to support graduate education processes.

Highlights

Manage day-to-day administrative duties for graduate programs in Biochemistry, Microbiology, and Molecular Biology (BMMB).
Maintain confidential graduate student records and files.
Use LionPATH and other systems (SIMBA, GRADS, Worklion, CANVAS, iTWO, CollegeNet) for data entry and retrieval.
Onboard incoming graduate students and coordinate prospective student visits.
Prepare, approve, and submit graduate scholarships and appointments each semester.
Coordinate graduate funding allocations and monitor program budgets.
Respond to inquiries and support the Recruiting Committee.
Required education: Associate Degree with 4+ years of relevant experience or equivalent; Intermediate support requires GED/HS with 2+ years experience.
Proficiency with Office 365 and strong computer skills are necessary.
Salary range is $40,608 to $64,668 with competitive benefits including tuition discounts.

Academic Program Coordinator - Senior Support Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The Department of Biochemistry and Molecular Biology in the Eberly College of Science seeks an experienced administrative professional to apply for the position of Academic Program Coordinator, which includes the position of Graduate Program Coordinator. This position will report to the Administrative Support Manager. As the Graduate Program Coordinator, they will work closely with the Associate Head of Graduate Education and Director of Graduate Affairs.

Primary responsibilities include, but are not limited to:

Being responsible for the day-to-day administrative duties related to the graduate program
Assemble and maintain confidential graduate files
Utilize LionPATH to enter and retrieve information for admissions, drop/add, instructional information, audits, transcripts, etc.
Responsible for on boarding of incoming graduate students
Monitor degree requirements for Biochemistry, Microbiology and Molecular Biology (BMMB) students
Responsible to the Recruiting Committee for sending information and responding to questions regarding the BMMB program
Monitoring all materials received from prospective students
Maintaining information on the GRADS system
Coordinating arrangements for prospective student visits
Sending acceptance/rejection follow-up letters
Using spreadsheets for compiling information on applicants for Committee review
Coordinate graduate funding allocations which includes keeping accurate budget records of multiple funds
Prepare, approve, and submit graduate scholarships and appointments each semester
Coordinate all recruitment events along with program director
Budget monitoring which includes making sure the program runs within budget along with processing travel reimbursements and travel awards for graduate students (current and prospective)

Must have excellent computer skills and have experience with systems including SIMBA, GRADS, Worklion, CANVAS, iTWO, CollegeNet, and LionPATH is preferred and be proficient with Office 365.

Candidates for consideration will exhibit excellent interpersonal, verbal, and written communication skills, and demonstrated conscientious attention to detail and organization.

The successful candidate must have: a strong commitment to diversity, equity, respect, and inclusion, be highly motivated, exhibit a high level of professionalism, and a dedication to exceptional customer service.

Consistent high quality and thorough work is critical and must be able to work with minimal supervision and exercise discretion and independent judgment. This position requires in-depth knowledge about The Graduate School and graduate student records.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
If filled as Academic Program Coordinator - Senior Support, this position requires:Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:NoneIf filled as Academic Program Coordinator - Intermediate Support, this position requires:General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experienceRequired Certifications:None

BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS
The salary range for this position, including all possible grades, is $40,608.00 - $64,668.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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Original Job Description