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University of Utah

Academic Program Manager

🇺🇸 Hybrid - Salt Lake City, UT 🕑 Full-Time 💰 $54K - $55K 💻 Project Management 🗓️ May 16th, 2026

Edtech.com's Summary

University of Utah is hiring an Academic Program Manager to support Phase 2 of the medical education curriculum at the Spencer Fox Eccles School of Medicine. The role involves serving as a key contact for phase and course directors, managing academic sessions and exams, coordinating curriculum meetings, maintaining curriculum data, and supporting parallel programs at branch campuses to ensure smooth operation and continuous program improvement.

Highlights
  • Serve as a key resource and contact for Phase 2 leadership and course directors, providing administrative and logistical support.
  • Oversee Phase 2 Academic Half Day and Intersession courses including planning, implementation, and room scheduling.
  • Manage student exam administration and proctoring for Phase 2, including NBME shelf exams and OSCEs.
  • Organize and document curriculum subcommittee meetings, track action items, and manage voting processes.
  • Maintain and update the Phase 2 curriculum map with current program and course objectives and data.
  • Support development and operation of parallel programs at branch campuses.
  • Required qualifications include a Bachelor’s degree in a related field plus three years of budget, grant, or program management experience (or equivalent).
  • Preferred skills include advanced proficiency in Microsoft Office products, database management, and spreadsheet/document systems.
  • This is a full-time, benefited staff position with a pay range of $54,000 to $55,000 annually.
  • Work schedule is Monday through Friday during business hours; hybrid work arrangements available after probation.

Academic Program Manager Full Description

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Announcement
Details
Open Date 05/12/2026
Requisition Number PRN45018B
Job Title Academic Program Manager
Working Title Curriculum Manager
Career Progression Track E
Track Level
FLSA Code Executive
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday – Friday, business hours. Hybrid work arrangements are available after probationary period. This position is located in Salt Lake City, UT 84113.
VP Area U of U Health - Academics
Department 01471 - SOM Curriculum
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $54,000 to $55,000
Close Date 07/10/2026
Priority Review Date (Note - Posting may close at any time) 05/22/2026
Job Summary
 The Spencer Fox Eccles School of Medicine (SFESOM) Curriculum team is seeking a phase 2 manager, to support phase 2 of the medical education curriculum. The phase manager position involves serving as a key contact and resource for phase and course directors, providing essential administrative and logistical support, and facilitating effective communication among faculty, staff, and students. The manager will oversee the intersessions, coordinate room scheduling, and manage exam administration and longitudinal courses. Responsibilities also include some supervisory obligations, organizing curriculum subcommittee meetings, maintaining curriculum maps, and supporting continuous program improvement and supporting the development of parallel programs at branch campuses. This role is integral to ensuring the smooth operation and continuous enhancement of the SFESOM MD Program.
Responsibilities
  • Support for Phase Leadership and Course Directors:
    • Serve as a contact and resource for Phase 2 Director, LIC Directors, Phase 2 Academic Half Day/Intersession Course Director, Assistant Dean, and Phase 2 Associate Director.
    •  Provide administrative and logistical support to ensure the smooth operation of Phase 2 courses.
    • Facilitate communication about Phase 2 between faculty, staff, and students to ensure effective course delivery.
Management of Phase 2 Academic Half Day Course & Phase 2 Intersession Series:
  • Oversee the aspects of the Phase 2 Academic Half Day Course & Phase 2 Intersession courses: including planning, implementing, and improving the courses. 
  • Coordinate room scheduling for any in-person Phase 2 course sessions, ensuring that facilities are appropriately reserved and equipped.
  • Address any scheduling conflicts or issues that may arise, ensuring minimal disruption to the curriculum.
Exam Management & Administration:
  • Assist in the administration of student exams for Phase 2 courses: this includes NBME shelf exams and OSCEs.
  • Oversee the proctoring of final exams for all Phase 2 courses, ensuring adherence to exam policies and maintaining a fair testing environment.
  • Coordinate any repeat assessments, as necessary.
  • Address any issues or concerns that arise during the exam process, providing support as needed.
Curriculum Meeting Management:
  • Organize and manage the EPPC Phase 2 Subcommittee meeting, ensuring all relevant stakeholders are invited and prepared.
  • Take meeting minutes, track action items, and follow up on tasks as needed.
  • Ensure that curriculum-related discussions are effectively documented and that decisions are clearly communicated to all involved parties.
  • Manage voting during the meeting and e-votes as necessary 
Room Scheduling:
  • Coordinate room scheduling for all in-person Phase 2 sessions, ensuring that facilities are appropriately reserved and equipped for each session.
  • Address any scheduling conflicts or issues that may arise, ensuring minimal disruption to the curriculum.
Curriculum Mapping and Data Maintenance:
  • Maintain and update the curriculum map for Phase 2 courses, ensuring that all relevant data (e.g., program objectives, course objectives, session objectives, and session modalities) is current and accurate.
  • Assist in the collection and analysis of curriculum data as requested by leadership to ensure continuous improvement of the program
Support Parallel Programs at Branch Campuses


This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required. 
 
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
An incumbent who demonstrates exceptional interpersonal, communication, and
organizational skills. Demonstration should be rendered with advanced skills in Microsoft
Office Products, database management, spreadsheets and document storage, and
retrieval systems.
Type Benefited Staff
Special Instructions Summary
Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.


Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
    • Yes
    • No
  2. * How many years of experience do you have in budget, grant and program management?
    • Less than 1 year
    • 1 year or more, but less than 3 years
    • 3 year or more, but less than 5 years
    • 5 year or more, but less than 8 years
    • 8 years or more
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter

Optional Documents

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu

 

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