Edtech.com's Summary

University of South Florida is hiring an Academic Program Specialist. The role provides administrative coordination for undergraduate programs in the Muma College of Business, St. Petersburg Undergraduate Office, serving as a point of contact for students, prospective students, advisors, and faculty on course enrollment, program requirements, and policies. The specialist also supports recruitment, admissions, and college events.

Highlights

Prepare tuition waivers, process course permits, maintain student files and records, and conduct graduation checks for undergraduate students.
Support the department's recruitment and admissions process by preparing correspondence and mailings, maintaining applicant records, and organizing information for faculty review.
Communicate with students about their academic program, prerequisites, and course selection, notify those with substandard grades, and prepare student files for advising appointments.
Support instruction by administering course syllabi, class materials, exams, and course evaluations, processing course schedules, and maintaining course inventory.
Enter student information into the BANNER/OASIS database and run inquiries and standard reports from university systems such as FAST and GEMS.
Handle the HR paperwork for graduate and teaching assistantship appointments.
Create informational materials, recruitment brochures, and web site content describing departmental programs.
Plan and coordinate college events such as orientation, including flyers, campus marketing, volunteers, parking, and meals.
High school diploma or equivalent with four years of office or administrative experience, with college coursework or vocational training able to substitute at an equivalent rate; proficiency in MS Office, especially Word and Excel, is preferred.
Hiring pay of $20.58 to $21.15 at the Saint Petersburg campus.

Academic Program Specialist Full Description

The Academic Program Specialist performs specialized administrative work in support of the Muma College of Business, St. Petersburg Undergraduate Office. This position provides administrative coordination for assigned undergraduate programs, serving as a point of contact to students, prospective students, advisors, and faculty on matters related to course management and enrollment, program requirements, policies and procedures, and other administrative matters.

This is specialized administrative work in program implementation that is performed under general supervision. The Academic Program Specialist will perform a wide variety of office and clerical duties of medium complexity. This position may assign work to or supervise student or temporary (OPS) employees. To fulfill the job requirements, employees assigned to this class title must be able to do inquiries, queries and standard reports from university systems such as BANNER/OASIS, FAST, and GEMS, and must be able to produce documents using word processing and spreadsheet software.

Responsibilities

Supports student administration through preparation of tuition waivers, processing course permits, maintaining student files and records, conducting graduation checks, and fulfillment of other student-related administrative requirements.
Supports the department recruitment and admissions process. Prepares correspondence and mailings to applicants and prospects, maintains applicant records, and organizes information for review by faculty.
Communicates with students regarding academic program, prerequisites, and course selection. Notifies students with substandard academic grades and issues. Schedules appointments and prepares student files for advising.
Provides support for instruction through administration of course syllabi, class materials, exams, course evaluations, processing course schedules, maintaining course inventory, etc.
Enters information into BANNER/OASIS student database system.
Fulfills administrative requirements (HR) for appointment of graduate and teaching assistantships.
Creates informational materials, recruitment brochures, and web site content describing departmental programs.
Event Planning and coordination for orientation, check in, clean up for the college events. Creating flyers, marketing the event across campus, guests, and volunteers, parking arrangements, meals.
Performs other administrative duties as assigned in support of the academic mission of the department.

Preferred Skills

Proficient in MS Suite (especially in word & excel)
Understands shared drives
Ability to learn USF system software and apply knowledge to other areas that assist the program
Attention to detail

Qualifications

This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.

Senate Bill 1310- The Florida Senate is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: (a) Two years of direct experience for an associate degree; (b) Four years of direct experience for a bachelor’s degree; (c) Six years of direct experience for a master’s degree; (d) Seven years of direct experience for a professional degree; or (e) Nine years of direct experience for a doctoral degree.
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed.

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.

Hiring Salary: $20.58-$21.15. Location: 140 7th Ave S, Saint Petersburg, FL, 33701, US

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Academic Program Specialist

Edtech.com's Summary

Academic Program Specialist Full Description

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