Academic Program Specialist II

🇺🇸 Gainesville, Florida 🕑 Full-Time 💰 TBD 💻 Administrator 🗓️ September 20th, 2026

Canvas

Edtech.com's Summary

University of Florida is hiring a Academic Program Specialist II to support the College of Pharmacy's Office of Experiential Programs (OEP). The specialist manages student rotation scheduling, preceptor onboarding, and records in CORE ELMS and Canvas, and helps develop procedures that keep the program running smoothly. Day-to-day work spans database coordination, preceptor communication, and administrative support across the OEP team.

Highlights

Gathers scheduling data and builds it into CORE ELMS and Canvas
Maintains records for rotation schedules, preceptors, and clinical sites
Prepares the scheduling database ahead of each scheduling season
Compiles reports on scheduling summaries, preceptor availability, and student rotation assignments
Plans and builds IPPE and APPE preceptor/student schedules alongside the associate director, regional coordinators, faculty, preceptors, and students
Processes preceptor appointments and manages scheduling exchange and petition requests
Develops and communicates policies and procedures for program improvement
Updates Canvas courses to keep students informed of program expectations
Represents the Office of Experiential Programs on the Florida Scheduling Consortium
Supervises OPS student staff and directs inquiries to the right personnel
Includes health insurance, multiple retirement plan options, and a generous paid leave program
Requires a bachelor's degree and three years of relevant experience, or an equivalent combination
Prefers strong customer-service, communication, and problem-solving skills along with prior experience working with students