Edtech.com's Summary

University of Notre Dame is hiring an Academic Programs Coordinator for the Keough School of Global Affairs. The role provides operational, administrative, and student services support for the school’s undergraduate Global Affairs and Master of Global Affairs programs, serving as the administrative hub for the Academic Programs team. It reports to the Associate Director, Professional Development and Alumni Engagement.

Highlights

Send weekly emails to undergraduate and graduate students about upcoming events and deadlines, and troubleshoot student questions by referring them to campus resources.
Manage the pre-arrival process for incoming MGA and PhD in Sustainable Development students, including visas, travel, and housing communication, and host student orientation.
Process graduate student stipends, expense reports, on-campus jobs, and professional development funding requests, acting as liaison to the Office of Student Accounts.
Serve as data manager for the academic programs team, building reports and maintaining the Keough School Alumni Outcomes Database.
Devise and implement a file-sharing strategy and data management process with the academic programs information systems team.
Manage event logistics for the Academic Programs team and support School-wide events such as Welcome Weekend, commencement, and Junior Parents Weekend.
Support the MGA Student Advisory Council and undergraduate student ambassadors, and help hire and train student office assistants, TAs, and ambassadors.
Associate degree plus five years of relevant experience (bachelor’s preferred) with event logistics experience and strong Google Workspace and data skills; pay up to $28.86 per hour.

Academic Programs Coordinator Full Description

Academic Programs Coordinator

Keough School of Global Affairs | Notre Dame, IN | Full-time

Hiring pay range: up to $28.86/hour, commensurate with experience

Application deadline: October 18, 2026. Resume and cover letter required.

Job Description

The Keough School of Global Affairs advances integral human development through research, policy and practice; transformative educational programs; and partnerships for global engagement. Our faculty and students conduct rigorous research that addresses some of the world’s most pressing, and complex challenges, with an emphasis on sustainability and environmental justice; poverty, inequality and marginalization; democracy, governance, institutions and rights; and systems and structures of violence and peace.

The Academic Programs Coordinator provides comprehensive operational, administrative, and student services support for the Keough School Academic Programs team, which includes both the undergraduate Global Affairs and Master of Global Affairs (MGA) programs. Reporting directly to the Associate Director, Professional Development and Alumni Engagement, the Coordinator serves as an essential liaison and administrative hub for the Academic Programs team.

Essential Duties and Responsibilities

Undergraduate and Graduate Student Services

Compile information and send weekly emails to undergraduate and graduate students, providing information about upcoming events and deadlines.
Manage the pre-arrival process for incoming students in the MGA and PhD in Sustainable Development, including facilitating communication regarding visas, travel, and housing; designing and hosting student orientation; and collaborating with the International Student and Scholar Services Office.
Troubleshoot individual student questions, refer to appropriate campus resources, or bring the issue to the appropriate member of the Academic Programs team.
Support the MGA Student Advisory Council and undergraduate student ambassadors.
Prepare and troubleshoot with graduate students on the technical aspects of course scheduling.

Academic Programs Operational Support

Support a team within academic programs dedicated to information systems, including devising and implementing a file-sharing strategy and a data management process.
Process graduate student financial payments, including stipends and expense reports, and process on-campus jobs for MGA students, acting as liaison to the Office of Student Accounts.
Process MGA Professional Development funding requests and post-graduate awards, including routing applications for faculty and staff approval in Keough’s InfoReady system.
Serve as data manager for the academic programs team, consolidating and updating data in University and Keough School systems.
Create and run reports about Keough academic programs, assist with special data requests, and update and maintain the Keough School Alumni Outcomes Database.
Schedule Academic Programs team meetings.

Student Event Support

Assist in the planning of events that support and enhance the academic and community experience of undergraduate and graduate students at the Keough School.
Manage Academic Programs team event logistics, including event communications and reminders, tracking attendance, room reservations, ordering food and supplies, and setting up.
Serve the School and the University at functions such as Commencement, recognition ceremonies, open houses, orientations, Junior Parents Weekend and Admissions events for prospective students.
Serve on Keough event committees and support the planning of School-wide events, including the Rally, Welcome Weekend, and commencement.

Teamwork & Other Duties

Provide operational cross-coverage for colleagues during peak volume periods such as orientation, commencement, and high-volume recruiting cycles.
Assist with hiring, scheduling, training, and daily tasks for student office assistants, TAs, and student ambassadors.
Attend required departmental, School-wide, and University staff meetings, training sessions, and committee meetings.
Perform other job-related duties and project assignments as requested to support the mission of the Academic Programs team.

Qualifications

Preferred: Bachelor’s degree (4 years).
Minimum: Associate degree plus 5 years of relevant experience.
Strong interpersonal skills, service orientation, and professionalism.
Ability to organize and prioritize a diverse workload in a busy environment.
Experience managing event logistics.
Excellent oral and written communication skills, accuracy, and attention to detail.
Strong computer skills, including Google Workspace and experience working with data sets.

Work Environment & Physical Demands

Ability to move throughout the office and across campus to support events and meetings.
Flexibility to work occasional early mornings, evenings, and weekends as needed during certain times of the academic year.

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Academic Programs Coordinator

Edtech.com's Summary

Academic Programs Coordinator Full Description

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