Virginia Peninsula Community College
Academic Records and System Specialist
🇺🇸 Hybrid - Hampton, VA
🕑 Full-Time
💰 $49K - $55K
💻 Other
🗓️ August 13th, 2025
SQL
Edtech.com's Summary
Virginia Peninsula Community College is hiring an Academic Records and System Specialist. The role involves managing enrollment operations including application processing, registration, academic records, graduation clearance, and enrollment reporting, while collaborating across departments to ensure policy compliance and improve processes using technology and data.
Highlights
- Manage student information systems and data maintenance related to academic records and enrollment.
- Support enrollment operations including transfer credit evaluation, registration, academic calendar planning, and graduation clearance.
- Collaborate to ensure compliance with system, state, and federal policies and regulations.
- Use technical skills to implement technology-based projects and improve institutional effectiveness.
- Required experience with student information systems such as Peoplesoft and web-based tools like EAB Navigate.
- Knowledge of academic policies, federal/state laws on student records, and strategic enrollment management principles.
- Strong data analysis, project management, and communication skills to work with technical and non-technical staff.
- Hiring range is $49,000 to $55,000 annually with a full-time schedule and hybrid work option.
- Full-time, restricted classified position with employment contingent on funding availability.
- Must be a current Virginia Peninsula Community College employee as this is an internal posting only.
Academic Records and System Specialist Full Description
Academic Records and System Specialist
Please see Special Instructions for more details.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Posting Details
Posting Summary
Working Title | Academic Records and System Specialist
Role Title | Info Technology Specialist I
Role Code | 39111-SW
FLSA | Nonexempt
Pay Band | 04
Position Number | 293R0410
Agency | Virginia Peninsula Community College
Division | Virginia Peninsula Community College (Div)
Work Location | Hampton - 650
Hiring Range | $49,000 - $55,000
Emergency/Essential Personnel | No
EEO Category | B-Professional
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- | Yes
Does this position have a bilingual or multilingual skill requirement or preference? | No
Work Schedule | M-F; 8 am to 5 pm. Some evenings and weekends may be required. Hybrid position that must be able to work in office several days a week. Main or HT campus preferred for in office days.
Sensitive Position | No
Job Description
Virginia Peninsula Community College changes lives, empowers students to succeed, and enhances the social and economic vitality of the region through high-quality education and workforce training, excellent service, and innovative partnerships. Located in the heart of Hampton Roads, this diverse community is filled with multi-national and multi-billion-dollar industries, military installations, colleges and universities, national space, science, and research centers, museums, parks, and hundreds of small businesses and community organizations that are the heartbeat to the region.
Enrollment Management supports this mission by guiding students through every stage of their educational journey—from recruitment through graduation and beyond. We deliver responsive, student-centered services with a commitment to accuracy, integrity, and care. The department manages the full spectrum of enrollment operations including application processing, registration, records, transfer credit evaluation, graduation clearance, academic calendar planning, and enrollment reporting.
The Enrollment Management team champions student success by: leading outreach, recruitment, and onboarding initiatives; collaborating across the College to ensure policy compliance with system, state and federal regulations; and using technology and data to improve processes and support institutional effectiveness. In all that we do, Enrollment Management is a trusted partner and student advocate helping fulfill the College’s mission while meeting the evolving needs of our students and the communities we serve.
This is an internal posting for VPCC employees only.
*This is a full-time restricted classified position. Continuation of employment is based on funding availability. *
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | · Work-related experience with technological applications and systems to include student information systems and web-based tools (such as Peoplesoft, EAB Navigate).
· Demonstrated multi-year experience in data maintenance and technology-based project implementation.
· Experience learning and applying new technologies.
· Experience working in Higher Education setting or within Registrar’s office.
Knowledge:
· Knowledge of academic and data policies along with understanding of curriculum development.
· Thorough knowledge of rules, regulations, and federal and state laws governing retention and release of student records and information.
· General knowledge of Strategic Enrollment Management principles and best practices.
Skills:
· Strong technical skills and ability to work with a diverse group of technical and non-technical staff. · Proven ability to communicate complex technical concepts clearly to non-technical stakeholders.
· High level of professional judgement.
· Prioritize work effectively and manage time efficiently, and the ability to work independently and on a team.
· Creative & proactive problem-solving skills.
· Attention to detail with a focus on thoroughness, accuracy, and quality.
Abilities:
· Ability to gather and transcribe information so that it can be integrated with technology (SIS).
· Ability to think strategically and critically.
· Ability to manage large data sets.
· Demonstrated ability to manage complex multi-step projects.
· Strong ability to analyze, interpret, and present data.
· Flexibility to learn new methodologies, technologies, and systems.
· Learn, interpret, apply, and explain applicable laws, codes, regulations, policies, and procedures applicable to Student Information Systems.
· Ability to handle confidential information responsibly.
· Ability to work at all campus locations.
· Must have the ability to work independently, or in a team environment, and with colleagues across campus.
Additional Considerations
Additional Considerations · Knowledge of databases and SQL for data extraction and manipulation. · Experience with Peoplesoft. · Background in information technology discipline.
Operation of a State Vehicle | Yes
Supervises Employees | No
Required Travel | Minimal
Role Title | Info Technology Specialist I
Role Code | 39111-SW
FLSA | Nonexempt
Pay Band | 04
Position Number | 293R0410
Agency | Virginia Peninsula Community College
Division | Virginia Peninsula Community College (Div)
Work Location | Hampton - 650
Hiring Range | $49,000 - $55,000
Emergency/Essential Personnel | No
EEO Category | B-Professional
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- | Yes
Does this position have a bilingual or multilingual skill requirement or preference? | No
Work Schedule | M-F; 8 am to 5 pm. Some evenings and weekends may be required. Hybrid position that must be able to work in office several days a week. Main or HT campus preferred for in office days.
Sensitive Position | No
Job Description
Virginia Peninsula Community College changes lives, empowers students to succeed, and enhances the social and economic vitality of the region through high-quality education and workforce training, excellent service, and innovative partnerships. Located in the heart of Hampton Roads, this diverse community is filled with multi-national and multi-billion-dollar industries, military installations, colleges and universities, national space, science, and research centers, museums, parks, and hundreds of small businesses and community organizations that are the heartbeat to the region.
Enrollment Management supports this mission by guiding students through every stage of their educational journey—from recruitment through graduation and beyond. We deliver responsive, student-centered services with a commitment to accuracy, integrity, and care. The department manages the full spectrum of enrollment operations including application processing, registration, records, transfer credit evaluation, graduation clearance, academic calendar planning, and enrollment reporting.
The Enrollment Management team champions student success by: leading outreach, recruitment, and onboarding initiatives; collaborating across the College to ensure policy compliance with system, state and federal regulations; and using technology and data to improve processes and support institutional effectiveness. In all that we do, Enrollment Management is a trusted partner and student advocate helping fulfill the College’s mission while meeting the evolving needs of our students and the communities we serve.
This is an internal posting for VPCC employees only.
*This is a full-time restricted classified position. Continuation of employment is based on funding availability. *
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | · Work-related experience with technological applications and systems to include student information systems and web-based tools (such as Peoplesoft, EAB Navigate).
· Demonstrated multi-year experience in data maintenance and technology-based project implementation.
· Experience learning and applying new technologies.
· Experience working in Higher Education setting or within Registrar’s office.
Knowledge:
· Knowledge of academic and data policies along with understanding of curriculum development.
· Thorough knowledge of rules, regulations, and federal and state laws governing retention and release of student records and information.
· General knowledge of Strategic Enrollment Management principles and best practices.
Skills:
· Strong technical skills and ability to work with a diverse group of technical and non-technical staff. · Proven ability to communicate complex technical concepts clearly to non-technical stakeholders.
· High level of professional judgement.
· Prioritize work effectively and manage time efficiently, and the ability to work independently and on a team.
· Creative & proactive problem-solving skills.
· Attention to detail with a focus on thoroughness, accuracy, and quality.
Abilities:
· Ability to gather and transcribe information so that it can be integrated with technology (SIS).
· Ability to think strategically and critically.
· Ability to manage large data sets.
· Demonstrated ability to manage complex multi-step projects.
· Strong ability to analyze, interpret, and present data.
· Flexibility to learn new methodologies, technologies, and systems.
· Learn, interpret, apply, and explain applicable laws, codes, regulations, policies, and procedures applicable to Student Information Systems.
· Ability to handle confidential information responsibly.
· Ability to work at all campus locations.
· Must have the ability to work independently, or in a team environment, and with colleagues across campus.
Additional Considerations
Additional Considerations · Knowledge of databases and SQL for data extraction and manipulation. · Experience with Peoplesoft. · Background in information technology discipline.
Operation of a State Vehicle | Yes
Supervises Employees | No
Required Travel | Minimal
Posting Detail Information
Posting Number | CLS_3943P
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 08/12/2025
Job Close Date | 08/17/2025
Open Until Filled |
Agency Website | vpcc.edu
Contact Name | Human Resources
Email | talentacquisition@vpcc.edu
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/87619
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 08/12/2025
Job Close Date | 08/17/2025
Open Until Filled |
Agency Website | vpcc.edu
Contact Name | Human Resources
Email | talentacquisition@vpcc.edu
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/87619
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Are you a current VPCC employee?
- Yes
- No
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
Optional Documents
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
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