Accounting Specialist

Job Profile:

Accounting Assistant 3 Non-Exempt

Job Family:

Accounting

Time Type:

Full time

Max Pay - Depends on experience:

$21.85 USD Hourly

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Job Description:

Business Operations, Tempe campus, seeks an Accounting Specialist to perform a wide range of accounting functions requiring initiative and independent judgement in support of the goals and objectives of Facilities Development and Management, Business Operations.  This position is an ASU benefits-eligible position.

Essential Duties

• Responsible for various accounts payable processes.

• Prepare or verify and encode requisitions, invoices, complex journal entries or other transaction documents for accuracy, completeness and compliance with pertinent university or sponsor regulations; approve transaction documents within designated limits.

• Contact various department personnel and vendors to resolve payment and invoice discrepancies or issues.

• Determines if funds are available for expenditures or requisitions and posts to proper account

• Prepare a variety of straightforward special and recurring accounting-related reports, summaries, financial statements, statistical reports and reconciliation.

• Perform or review specialized calculations related to posting and accounting functions.

• Review computer reports to identify and trace sources of error; make necessary corrections.

• Solves problems and recommends changes in procedure in accordance with previous training or experience.

• Verifies accuracy and completeness and makes necessary adjustments.

• Utilize various on-line screens and documents to perform duties.

• Maintain and reconcile accounting and financial records.

• Clearly communicate to perform essential functions of the job.

• All other duties as assigned

DAYS AND SCHEDULE: Monday-Friday 8:00AM - 5:00PM

This position is based at ASU's Tempe campus and may require working from other campuses depending on operational needs.  

Salary rate

Hourly rate of $21.85. ASU offers a comprehensive benefits package with the State of Arizona.

Desired Qualifications

Experience in:

• Accounts payable processing including paperless payments.

• Maintaining and reconciling accounting and financial records.

• Utilizing an on-line financial system (i.e., Advantage, Workday, etc.).

• Extracting financial information from a data warehouse utilizing BrioQuery, MyReports, or a similar application.

• Working with and maintaining data input in a work order system

Knowledge of:

• Generally accepted accounting principles and budgeting practices.

• Governmental accounting.

• MS applications (Excel, Word, Outlook, etc.).

• Customer service skills.

 Evidence of:

• effective communication skills

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse. Required to stand/sit for varying lengths of time and travel moderate distances to perform work. Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.  Lift up to 25 pounds.

Department Statement:

What's in it for you?

Looking for an employer that offers you solid growth opportunities, as well as a culture and work/life balance? ASU offers the following:

• Flexible work schedules

• 22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. For more information visit https://cfo.asu.edu/reduced-tuition

• 12 weeks of paid parental leave following the birth or adoption of a child

• Affordable benefits package including dental, vision, and life insurance benefits.  More information available at https://cfo.asu.edu/benefits

• Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)

• Paid time for volunteer and professional development

• Wellness program for preventative health education and screenings

• Disability and leave program for income protection

• Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges

• ASU Discounts to sports/events along with discounts with ASU partnerships

ASU Facilities Development and Management (FDM) maintains and services all university-owned property and develops and constructs innovative and sustainable facilities. FDM's vision is to contribute to and guarantee the success of the university's mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States.  Facilities Development and Management will not be a sponsor for this position.

This position is located at the Tempe campus

Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment.  Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire.

This position is considered safety/security sensitive and will include a fingerprint check.

Employment is contingent upon successful passing of all background, including fingerprint checks.

This position is based at ASU's Tempe campus and may require working from other campuses depending on operational needs.  

Driving Requirement:

This position may require driving. Employee must possess a valid US Driver's license of the appropriate class and required endorsements throughout employment.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$16670.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.