Accounting Specialist

Job Profile:

Accounting Assistant 3 Non-Exempt

Job Family:

Accounting

Time Type:

Full time

Max Pay - Depends on experience:

$20.41 USD Hourly

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Pay Rate: $20.41 USD Hourly

Financial Services is seeking an Accounting Specialist to perform a variety of accounting and customer service functions that require initiative, accuracy, and independent judgment. This position supports the goals and objectives of the Financial Services unit and is part of the ASU Payables and Reimbursements department. The Accounting Specialist reports directly to the Accounts Payable Manager.
 
We offer a hybrid work arrangement, allowing employees to work partially remotely upon successful completion of the training period and demonstration of proficiency in their role.

Essential Duties:

• Utilize OCR technologies to review, audit, and process a high volume of invoices and expense reimbursements through ASU's financial management system, ensuring adherence to established financial policies and procedures

• Utilize AI-enabled SmartBots to automate monitoring and responding to communications from the shared AP email box. 

• Conduct monthly research and reconciliation of supplier statements to ensure account accuracy.

• Respond to inquiries via email and telephone promptly and professionally, Maintaining a high standard of customer service. 

• Support the daily check run process to ensure timely disbursement of payments.

• Assist in managing the Accounts Payable email box, ensuring timely resolution of issues and requests.

• Prepare and maintain recurring financial and operational reports.

• Provide exceptional customer service to internal departments and external suppliers.

• Perform additional duties and special projects as assigned.

Desired Qualifications:

• Proven experience in Accounts Payable operations and procedures.

• Proficiency in using Workday or similar enterprise financial management systems.

• Proficient in Adobe, Zoom and Microsoft Office applications, including Excel, Word, and Outlook.

• Demonstrated commitment to delivering high-quality customer service.

• Strong verbal and written communication skills.

Working Environment:

• Operate effectively in an office environment, utilizing standard office equipment such as computers, printers, and copiers. 

• Ability to sit or stand for extended periods of time, as required by job duties.

• Communicate clearly and professionally in both oral and written forms.

• Read, interpret, and follow written and verbal instructions with accuracy.

• Occasionally lift and transport items weighing up to 25 pounds.

Applicant must be eligible to work in the United States; ASU Financial Services will not be a sponsor for this position.

Department Statement:

Financial Services serves the University community in a professional, accessible, customer focused, efficient and innovative manner by timely processing financial transactions and providing accounting, financial management reporting, financial system training and treasury management services.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$20004.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.