Purdue University
Accounts Payable Assistant, Lead
🇺🇸 Remote - West Lafayette, IN
🕑 Full-Time
💰 TBD
💻 Other
🗓️ September 30th, 2025
Edtech.com's Summary
Purdue University is hiring an Accounts Payable Assistant, Lead in the Accounts Payable department. The role involves overseeing daily tasks of the Vendor Data team, managing vendor creation and updates, ensuring data accuracy, communicating with stakeholders, and supporting process improvements and auditing activities.
Highlights
- Oversee daily operations of the Vendor Data team in Accounts Payable.
- Review and execute vendor creation and change requests to maintain data integrity.
- Verify and validate vendor data following approved university processes.
- Communicate with internal and external customers about request statuses.
- Perform routine system process testing after updates or upgrades.
- Collaborate with Accounts Payable team on monthly audits and reconciliations.
- Required skills include strong communication, problem-solving, knowledge of university policies, and proficiency with Microsoft Excel, Outlook, Teams, and databases.
- Qualifications: High school diploma or GED with 4+ years of relevant office experience.
- Helpful experience: Basic business courses, knowledge of accounts payable/vendor data, 2 years university experience, and functional supervision.
- Position is non-exempt, eligible for overtime, with a comprehensive benefits package offered by Purdue University.
Accounts Payable Assistant, Lead Full Description
This remote position is responsible for oversight of the day-to-day tasks performed by the Vendor Data team in the Accounts Payable department. This includes primary responsibility for reviewing and executing all requests to create new vendors as well as changes to existing vendor information to maintain the integrity of vendor data at the University. Ensure the verification and validation of all vendor data according to the approved standard process. Communicate with internal and external customers regarding the status of requests. Facilitate the timely completion of vendor data related requests by reviewing reports and monitoring the work queue. Assist with triaging RUSH requests and serve as the point of contact for questions. Document vendor data related processes and procedures. Evaluate opportunities for process improvements and/or training and communication needs. Perform routine testing on system processes whenever system updates or upgrades are performed. Work closely with the Operations Specialists to monitor all vendor data related activity. Collaborate with other members of the Accounts Payable team to complete monthly auditing and reconciliation tasks.
What We're Looking For:
Education and Experience
Qualified candidates will need:
- HS Diploma/GED
- 4+ years of bookkeeping, business assistant, or related office experience
Skills needed:
- Strong verbal and written communication skills
- Ability to identify problems, analyze information and implement solutions
- Analyze and use independent judgment in the interpretation of University’s policies and procedures
- Strong understanding of University processes including Accounts Payables and Vendor Data tasks
- Capable of taking initiative, assuming responsibility, maintain quality standards and handling confidential information with discretion
- Strong organizational and time management skills with emphasis on accuracy and attention to detail
- Ability to influence and build work relationships among a diverse workforce at all levels
- Ability to work independently and follow through on assignment with minimal direction
- Must be extremely flexible and adaptable to constantly varying work environments
- Ability to analyze, interpret and implement policies and procedures
- Ability to write standard operating procedures pertaining to business processes
- Proficient with personal computers and related software (Microsoft Excel, Outlook, Teams, database, internet, computer applications, etc.)
- Must possess a learning orientation to changing technology
- Demonstrated oral and written communication skills
What is helpful:
- Basic business courses
- General knowledge of accounts payable and vendor data functions highly desired
- Two years of University experience
- Demonstrated functional supervision
Additional Information:
- Purdue University will not sponsor employment authorization for this position
- A background check will be required for employment in this position
- FLSA: Non-exempt (Eligible For Overtime)
- Retirement Eligibility: Non-exempt Defined Contribution Plan
- Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
- Purdue University is an EO/EA employer
Career Stream
- Administrative and Operational Support 4
- Pay Band: S050
- Job Code: 20003320
