Oberlin College
Administrative and Project Coordinator
FERPA
Edtech.com's Summary
Oberlin College is hiring an Administrative and Project Coordinator to perform complex administrative duties supporting the Office for Institutional Equity (OIE). The role involves providing administrative assistance related to Title IX, non-discrimination, and anti-harassment policies, managing confidential records, coordinating compliance efforts, and supporting communication and budgeting tasks within the OIE.
Highlights
- Provide administrative support to the OIE Director and office, including managing calendars, correspondence, and confidential meeting arrangements.
- Serve as liaison to the campus and community, handling sensitive inquiries and facilitating communication regarding equity policies.
- Maintain confidential files and databases related to harassment, discrimination, and sexual misconduct cases.
- Support compliance with federal laws such as Title IX, Title VII, VAWA, FERPA, Clery Act, ADA, and others.
- Manage payroll and scheduling for 18 student PRSM trainers and coordinate mandatory student Title IX workshops.
- Assist in developing print, online, and social media communications about equity policies and initiatives.
- Oversee budget tracking, invoice processing, purchase requisitions, and travel arrangements for the OIE.
- Maintain relationships with campus stakeholders and community partners to support equitable practices.
- Require a Bachelor's degree or 8 years of executive/administrative experience plus 4 years in complex work environments; experience with compliance, investigations, or complaint resolution is essential.
- Desired qualifications include 5 years of related experience, knowledge of equal opportunity laws, and familiarity with systems like Maxient or Banner.
Administrative and Project Coordinator Full Description
Administrative and Project Coordinator
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Posting Details
Announcement Information
Job Summary | Under general supervision from the Director of the Office for Institutional Equity (OIE), the Administrative and Project Coordinator (APC) performs complex administrative duties in support of the OIE. The APC plays a crucial role in the vital work of the Office for Institutional Equity (OIE). This position is charged with providing administrative support in connection with the Title IX Sexual Harassment Policy, the Non-discrimination and Anti-harassment policy, and the Prohibited Relationship Policy. In addition, the incumbent will perform a variety of projects and tasks relative to the work of the OIE.
Responsibilities | This position plays a critical role in the compliance processes of the college related to Title IX, Title VII, VAWA, SaVE, FERPA, Clery Act, Title VI, ADA, the Fair Housing Act, and other applicable laws and regulations.
Essential Job Functions
The APC is responsible for the following, including but not limited to:Administrative Support Performs administrative support duties for the OIE Director and Office. Serves as liaison between the OIE and the campus community and community at large by relaying messages, answering questions, clarifying information, explaining policies and procedures in a trauma-informed and inclusive manner, or referring callers to the Director or others, as necessary. Intake of visitors and telephone calls; responds to sensitive questions. Maintains calendars; schedules and arranges meetings/appointments, including confidential meetings involving harassment, sexual harassment and discrimination complaints. Composes correspondence independently; prepares responses to letters, general correspondence and personal inquiries of a sensitive and confidential nature for the Director’s approval; formats, types, proofreads, duplicates and distributes correspondence, lists, forms, memoranda and other materials according to established procedures, policies and standards.
Records Management Maintains online filing systems including confidential files; establishes and maintains files for information, records and reports; inputs confidential data into databases related to harassment, discrimination, sexual misconduct, etc. Compiles, verifies, summarizes records; prepares and distributes narrative, statistical and financial data; completes reports, both internally and for submission to external entities. Utilizes technology appropriately to maintain secure and complete files. Provides high-level administrative and logistical support for confidential complaint processes, including scheduling and tracking, while referring substantive resolution matters (such as mediation or adaptive resolution) to the Director or designated coordinators.
Prevention/Compliance Efforts: Oversee the payroll for a staff of 18 student workers (PRSM trainers). Manage the scheduling, tracking and correspondence around the mandatory student Title IX workshops each semester. Assist with the training day at the beginning of each semester for the PRSM trainers. Attends Title IX team meetings and provides a list of currently open reports to the team, while also tracking outcomes.
Communication:
Assist in writing and developing print and online communication related to the Title IX Sexual Harassment Policy, the Non-Discrimination and Anti-Harassment Policy, and Office of Institutional Equity projects. With assistance from the Office of Communications, disseminate information to the campus community as required by law (e.g. the annual Notice of Nondiscrimination) and as needed (e.g. educational posters for students) through ongoing print, online, and social media efforts. Manage the Office for Institutional Equity website..
Budget: Assists in budget administration for the OIE; tracks and reconciles budget activity; posts, monitors and tracks invoices, credit card and other expenditures; prepares purchase requisitions, check requests, independent contracts, and claims for reimbursement; calculates and processes faculty stipends. Orders office supplies, equipment and materials; prepares requisitions and claims for reimbursement; resolves invoicing, purchase order and other financial documentation questions or problems with vendors; makes travel arrangements.
Campus and Community expectations: Cultivate relationships with campus stakeholders (e.g., faculty, students, and staff). Develop and maintain relationships and clear lines of communication with campus and community partners. Remain knowledgeable of federal and state laws and regulations, and trends within higher education related to employment, higher education, sexual misconduct, harassment, and discrimination.
Marginal Job Functions | Performs related duties as assigned that support the overall objective of the position.
Required Qualifications | Bachelor’s Degree, or 8 years of prior executive, administrative and project management experience. Four (4) years of professional experience working in similarly, complex, work environments. Experience with employee relations, conduct or compliance administration, investigative work, or complaint resolution. Ability to communicate and maintain effective interpersonal working relationships with a diverse population. Sound judgment and professional discretion with the ability to manage highly sensitive and confidential information. Skill in writing concise, logical analytical reports to convey complex issues. Ability to maintain neutrality and work under stress. Demonstrated commitment to values of equal opportunity and inclusive excellence.Ability to engage and integrate culturally responsive practices and knowledge in their work.
Desired Qualifications | Five (5) years of related experience. Professional experience in the application of federal and state equal opportunity and non-discrimination laws and regulations, including but not limited to Title IX, Title VII, VAWA, SaVE, FERPA, Clery Act, Title VI, ADA, and other applicable laws and regulations. Experience with information systems such as Maxient or Banner.
Quick Link for Posting | https://jobs.oberlin.edu/postings/17437
Compensation | Within the range established for this Administrative and Professional Staff position, salary will be commensurate with experience and qualifications.
Compensation includes an excellent benefits package, including tuition benefits for eligible children to attend Oberlin College and many other institutions.
Oberlin College is committed to creating and sustaining a vibrant, welcoming community where all individuals are treated with dignity and respect, and where every member has an equal opportunity to learn, work, and contribute based on their talents, skills, and merit. We value a campus environment that draws on a wide range of backgrounds, experiences, perspectives, and ideas to enrich education, scholarship, and daily interactions. The College adheres strictly to all applicable federal and state civil rights laws, including Title VI, Title VII, Title IX, the Equal Protection Clause, and related regulations. We do not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, or any other protected characteristic in employment, admissions, or educational programs. Hiring and advancement decisions are made based on qualifications, experience, and job-related criteria. We encourage candidates from all backgrounds who share our dedication to academic excellence, free inquiry, respectful dialogue, and equal opportunity under the law to apply. The Office for Institutional Equity plays a key role in supporting a fair, compliant, and inclusive workplace and learning environment for the entire Oberlin community.
Special Instructions to Applicants |
Responsibilities | This position plays a critical role in the compliance processes of the college related to Title IX, Title VII, VAWA, SaVE, FERPA, Clery Act, Title VI, ADA, the Fair Housing Act, and other applicable laws and regulations.
Essential Job Functions
The APC is responsible for the following, including but not limited to:Administrative Support Performs administrative support duties for the OIE Director and Office. Serves as liaison between the OIE and the campus community and community at large by relaying messages, answering questions, clarifying information, explaining policies and procedures in a trauma-informed and inclusive manner, or referring callers to the Director or others, as necessary. Intake of visitors and telephone calls; responds to sensitive questions. Maintains calendars; schedules and arranges meetings/appointments, including confidential meetings involving harassment, sexual harassment and discrimination complaints. Composes correspondence independently; prepares responses to letters, general correspondence and personal inquiries of a sensitive and confidential nature for the Director’s approval; formats, types, proofreads, duplicates and distributes correspondence, lists, forms, memoranda and other materials according to established procedures, policies and standards.
Records Management Maintains online filing systems including confidential files; establishes and maintains files for information, records and reports; inputs confidential data into databases related to harassment, discrimination, sexual misconduct, etc. Compiles, verifies, summarizes records; prepares and distributes narrative, statistical and financial data; completes reports, both internally and for submission to external entities. Utilizes technology appropriately to maintain secure and complete files. Provides high-level administrative and logistical support for confidential complaint processes, including scheduling and tracking, while referring substantive resolution matters (such as mediation or adaptive resolution) to the Director or designated coordinators.
Prevention/Compliance Efforts: Oversee the payroll for a staff of 18 student workers (PRSM trainers). Manage the scheduling, tracking and correspondence around the mandatory student Title IX workshops each semester. Assist with the training day at the beginning of each semester for the PRSM trainers. Attends Title IX team meetings and provides a list of currently open reports to the team, while also tracking outcomes.
Communication:
Assist in writing and developing print and online communication related to the Title IX Sexual Harassment Policy, the Non-Discrimination and Anti-Harassment Policy, and Office of Institutional Equity projects. With assistance from the Office of Communications, disseminate information to the campus community as required by law (e.g. the annual Notice of Nondiscrimination) and as needed (e.g. educational posters for students) through ongoing print, online, and social media efforts. Manage the Office for Institutional Equity website..
Budget: Assists in budget administration for the OIE; tracks and reconciles budget activity; posts, monitors and tracks invoices, credit card and other expenditures; prepares purchase requisitions, check requests, independent contracts, and claims for reimbursement; calculates and processes faculty stipends. Orders office supplies, equipment and materials; prepares requisitions and claims for reimbursement; resolves invoicing, purchase order and other financial documentation questions or problems with vendors; makes travel arrangements.
Campus and Community expectations: Cultivate relationships with campus stakeholders (e.g., faculty, students, and staff). Develop and maintain relationships and clear lines of communication with campus and community partners. Remain knowledgeable of federal and state laws and regulations, and trends within higher education related to employment, higher education, sexual misconduct, harassment, and discrimination.
Marginal Job Functions | Performs related duties as assigned that support the overall objective of the position.
Required Qualifications | Bachelor’s Degree, or 8 years of prior executive, administrative and project management experience. Four (4) years of professional experience working in similarly, complex, work environments. Experience with employee relations, conduct or compliance administration, investigative work, or complaint resolution. Ability to communicate and maintain effective interpersonal working relationships with a diverse population. Sound judgment and professional discretion with the ability to manage highly sensitive and confidential information. Skill in writing concise, logical analytical reports to convey complex issues. Ability to maintain neutrality and work under stress. Demonstrated commitment to values of equal opportunity and inclusive excellence.Ability to engage and integrate culturally responsive practices and knowledge in their work.
Desired Qualifications | Five (5) years of related experience. Professional experience in the application of federal and state equal opportunity and non-discrimination laws and regulations, including but not limited to Title IX, Title VII, VAWA, SaVE, FERPA, Clery Act, Title VI, ADA, and other applicable laws and regulations. Experience with information systems such as Maxient or Banner.
Quick Link for Posting | https://jobs.oberlin.edu/postings/17437
Compensation | Within the range established for this Administrative and Professional Staff position, salary will be commensurate with experience and qualifications.
Compensation includes an excellent benefits package, including tuition benefits for eligible children to attend Oberlin College and many other institutions.
Oberlin College is committed to creating and sustaining a vibrant, welcoming community where all individuals are treated with dignity and respect, and where every member has an equal opportunity to learn, work, and contribute based on their talents, skills, and merit. We value a campus environment that draws on a wide range of backgrounds, experiences, perspectives, and ideas to enrich education, scholarship, and daily interactions. The College adheres strictly to all applicable federal and state civil rights laws, including Title VI, Title VII, Title IX, the Equal Protection Clause, and related regulations. We do not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, or any other protected characteristic in employment, admissions, or educational programs. Hiring and advancement decisions are made based on qualifications, experience, and job-related criteria. We encourage candidates from all backgrounds who share our dedication to academic excellence, free inquiry, respectful dialogue, and equal opportunity under the law to apply. The Office for Institutional Equity plays a key role in supporting a fair, compliant, and inclusive workplace and learning environment for the entire Oberlin community.
Special Instructions to Applicants |
Documents Needed to Apply
Required Documents
- Cover Letter
- Resume
- List of References
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
Office of Human Resources
Oberlin College
173 West Lorain Street
Oberlin OH 44074
http://new.oberlin.edu/office/human-resources/
Oberlin College
173 West Lorain Street
Oberlin OH 44074
http://new.oberlin.edu/office/human-resources/
Phone: (440) 775-8430
Fax: (440) 775-8683
Hours: M-F 8:00 a.m. - 5:00 p.m.
human.resources@oberlin.edu
Fax: (440) 775-8683
Hours: M-F 8:00 a.m. - 5:00 p.m.
human.resources@oberlin.edu
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