Edtech.com's Summary

Purdue University Northwest is hiring an Administrative Assistant for the Computer and Information Technology & Graphics Department to support the Center for Cybersecurity. The role involves managing day-to-day administrative tasks such as grant proposal support, budget management, invoicing, travel coordination, and serving as a liaison between principal investigators and various university and external partners.

Highlights

Handle grant proposal preparation, submission, and budget management.
Manage invoicing, travel arrangements, and temporary/student hiring.
Provide reporting, marketing support, and special project assistance.
Serve as liaison between PIs, administrative offices, external agencies, sponsors, and partners.
Proficiency in Microsoft Office and video conferencing software is required.
Requires a high school diploma or GED and two years of administrative support experience.
Work schedule typically 8am to 5pm with occasional evenings/weekends and flexible hours.
Grant-funded position with employment contingent on ongoing funding.
Offers full benefits including medical, dental, vision, retirement contributions, paid vacation, holidays, and tuition remission.
Must be able to work independently with strong organizational, communication, and problem-solving skills.

Administrative Assistant Full Description

Overview of Administrative Assistant

The Computer and Information Technology & Graphics Department at Purdue University Northwest is seeking an Administrative Assistant. The position will be responsible for handling all day to day administrative support functions for the Center for Cybersecurity. This individual will work independently to administer and provide specialized support.

Typically 8am – 5pm with occasional evening/weekend work; will flex work schedule to accommodate

This position is grant-funded and continued employment is contingent upon ongoing funding availability.

Duties and Responsibilities of Administrative Assistant

Assist in grant proposal preparation and submission
Assist in reporting and marketing
Manage grant budgets, pay invoices, coordinate travel, and perform temp and student hiring
Reporting and Marketing
Serve as liaison between PIs, University administrative offices, and external agencies, sponsors or partners
Provide support on special projects as needed

Benefits of Administrative Assistant

Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
Ten paid vacation days first year of employment
Ten paid holidays
University paid and matching contribution to retirement
University contribution to Health Savings Account –
- Plus, a chance to earn more through participating in University Wellness Initiatives
Employee Wellness Programs
Paid Parental Leave
Tuition remission for you, your spouse and dependent children at any Purdue campus

For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/

Education of Administrative Assistant

High school diploma/GED required

Experience of Administrative Assistant

Two years’ administrative support experience

Core Competencies of Administrative Assistant

Ability to work well independently with accuracy and efficiency
Highly organized and excellent attention to detail
Ability to manage multiple projects simultaneously and meet deadlines in a team environment
Self-direction, excellent initiative and creativity while maintaining high quality of work
Self-motivated and able to use time and resources effectively
Able to make and implement plans with patience, persistence, and consistency
Ability to identify and correct problems as they occur
Outstanding written and verbal skills
Proficiency in Video Conferencing and Microsoft Office software
Ability to learn and adapt to system and policy changes

Additional Information

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an equal opportunity/equal access university.

Purdue University Northwest (PNW) is a student-centered university that transforms lives through innovative education, impactful research and community engagement. Located in Northwest Indiana in the greater Chicago area and near the Indiana Dunes National Park, PNW serves approximately 9,000 students, including 6,000 core students, in a wide range of academic programs at the baccalaureate, master’s and applied doctoral levels.

Purdue Northwest employs more than 1,000 faculty and staff members for operations at its main campus in Hammond, Ind., and its branch campus in Westville, Ind., plus additional sites in Northwest Indiana including the Gabis Arboretum near Valparaiso, Ind. PNW’s values reflect the university’s commitment to respect, innovation, a student-centric university, and excellence.

PNW is consistently ranked among the best public regional universities in U.S. News & World Report’s annual Best Colleges report and is recognized as a First Scholars institution as well as an Innovation and Economic Prosperity University. With its vision to cultivate leaders, inspire excellence, and impact our world, PNW advances the socioeconomic mobility of its students and positively impacts regional development.

FLSA Status

Non-Exempt

Original Job Description

Overview of Administrative Assistant

Typically 8am – 5pm with occasional evening/weekend work; will flex work schedule to accommodate

This position is grant-funded and continued employment is contingent upon ongoing funding availability.

Duties and Responsibilities of Administrative Assistant

Assist in grant proposal preparation and submission
Assist in reporting and marketing
Manage grant budgets, pay invoices, coordinate travel, and perform temp and student hiring
Reporting and Marketing
Serve as liaison between PIs, University administrative offices, and external agencies, sponsors or partners
Provide support on special projects as needed

Benefits of Administrative Assistant

Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
Ten paid vacation days first year of employment
Ten paid holidays
University paid and matching contribution to retirement
University contribution to Health Savings Account –
- Plus, a chance to earn more through participating in University Wellness Initiatives
Employee Wellness Programs
Paid Parental Leave
Tuition remission for you, your spouse and dependent children at any Purdue campus

For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/

Education of Administrative Assistant

High school diploma/GED required

Experience of Administrative Assistant

Two years’ administrative support experience

Core Competencies of Administrative Assistant

Ability to work well independently with accuracy and efficiency
Highly organized and excellent attention to detail
Ability to manage multiple projects simultaneously and meet deadlines in a team environment
Self-direction, excellent initiative and creativity while maintaining high quality of work
Self-motivated and able to use time and resources effectively
Able to make and implement plans with patience, persistence, and consistency
Ability to identify and correct problems as they occur
Outstanding written and verbal skills
Proficiency in Video Conferencing and Microsoft Office software
Ability to learn and adapt to system and policy changes

Additional Information

FLSA Status

Non-Exempt

Let me find your next job.

Thanks - you're signed up.

Administrative Assistant

Edtech.com's Summary

Administrative Assistant Full Description

Game Developer

Administrative Support Specialist

Senior Executive Assistant

Field Experience Coordinator

Coordinator for Student Programs