Texas State University
Administrative Budget Specialist
🇺🇸 San Marcos, TX
🕑 Full-Time
💰 $3,901 - $4,000 per Month
💻 Finance
🗓️ August 26th, 2025
Edtech.com's Summary
Texas State University is hiring an Administrative Budget Specialist. The role involves managing comprehensive financial and administrative support for the Student Involvement and Engagement department, focusing on budget planning, fiscal oversight, and ensuring compliance with institutional and state policies. The specialist supports strategic financial planning and contributes to enhancing student engagement and success.
Highlights
- Develop, monitor, and reconcile departmental and program budgets covering state, local, and auxiliary funds.
- Prepare financial reports, forecasts, and budget justifications for stakeholders.
- Manage purchasing card transactions, travel reimbursements, and procurement processes per university policies.
- Coordinate annual budget submissions and mid-year reviews with department leaders.
- Maintain accurate financial records and process personnel change requests promptly.
- Serve as liaison with the Division of Student Success Budget Director, Budget Office, Payroll, and Procurement Services.
- Support contract management, vendor relations, and compliance documentation.
- Assist with long-term financial planning and resource allocation aligned with divisional goals.
- Use financial software systems, Microsoft Excel, Word, Teams, and university-specific programs like SAP and People Admin.
- Required qualifications include a high school diploma or equivalent and at least one year of budget or financial operations experience; a bachelor's degree and higher education financial system experience are preferred.
- Monthly salary range is $3,901 - $4,000.
Administrative Budget Specialist Full Description
Administrative Budget Specialist
Posting Number | 2025702
Posting/Functional Title | Administrative Budget Specialist
University Pay Plan Title | Administrative Budget Specialist
Location | San Marcos
Department | Student Involvement & Engagement
Recruitment Type | University-Wide Recruiting
Job Type | Full-Time
Funding Source | Permanent
Monthly Salary | $3,901 - $4,000
Job Category | Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. | High school diploma or equivalent. Minimum of one year of experience in budget management or financial operations, preferably in a higher education setting. Proficiency in financial software systems, Microsoft Excel, Word, Teams and other relevant computer software programs. Strong analytical, organizational, and communication skills.
Preferred Qualifications | Bachelor’s degree in accounting, Finance, Business Administration, or a related field. Experience with university financial systems (e.g., SAP, Banner). Familiarity with student affairs operations and funding models. Demonstrated ability to manage multiple priorities in a fast-paced environment. Experience with TXST University software and programs (SAP, People Admin, Adobe Sign)
Job Description | The Administrative Budget Specialist in the Student Involvement and Engagement department provides comprehensive financial and administrative support for the Student Involvement and Engagement department, with a focus on budget planning, fiscal oversight, and operational efficiency. This role ensures compliance with institutional and state policies, supports strategic financial planning, and contributes to the department’s mission of enhancing student engagement and success.
Job Duties | Develop, monitor, and reconcile departmental and program budgets, including state, local, and auxiliary funds. Prepare financial reports, forecasts, and budget justifications for internal and external stakeholders. Manage purchasing card transactions, travel reimbursements, and procurement processes in accordance with university policies. Coordinate annual budget submissions and mid-year reviews in collaboration with unit leaders. Maintain accurate records of financial transactions and ensure timely processing of personnel change requests (PCRs). Serve as the primary liaison with the Division of Student Success Budget Director, Budget Office, Payroll, and Procurement Services. Support contract management, vendor relations, and compliance documentation. Assist in long-term financial planning and resource allocation aligned with divisional goals. Provide data analysis and recommendations to inform decision-making and improve operational efficiency. Participate in departmental assessment and reporting processes, including contributions to the annual report. Serve on division-wide committees and task forces as assigned.
Support training and onboarding of staff on budget and administrative procedures. Perform other duties as assigned to support the mission of the division and university.
Additional Information to Applicants |
Job Open Date | 08/27/2025
Job Close Date (posting closes at midnight) |
Open Until Filled | No
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | 8:00AM
Normal Work Hours End | 5:00PM
Posting Notices |
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/54038
Posting/Functional Title | Administrative Budget Specialist
University Pay Plan Title | Administrative Budget Specialist
Location | San Marcos
Department | Student Involvement & Engagement
Recruitment Type | University-Wide Recruiting
Job Type | Full-Time
Funding Source | Permanent
Monthly Salary | $3,901 - $4,000
Job Category | Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. | High school diploma or equivalent. Minimum of one year of experience in budget management or financial operations, preferably in a higher education setting. Proficiency in financial software systems, Microsoft Excel, Word, Teams and other relevant computer software programs. Strong analytical, organizational, and communication skills.
Preferred Qualifications | Bachelor’s degree in accounting, Finance, Business Administration, or a related field. Experience with university financial systems (e.g., SAP, Banner). Familiarity with student affairs operations and funding models. Demonstrated ability to manage multiple priorities in a fast-paced environment. Experience with TXST University software and programs (SAP, People Admin, Adobe Sign)
Job Description | The Administrative Budget Specialist in the Student Involvement and Engagement department provides comprehensive financial and administrative support for the Student Involvement and Engagement department, with a focus on budget planning, fiscal oversight, and operational efficiency. This role ensures compliance with institutional and state policies, supports strategic financial planning, and contributes to the department’s mission of enhancing student engagement and success.
Job Duties | Develop, monitor, and reconcile departmental and program budgets, including state, local, and auxiliary funds. Prepare financial reports, forecasts, and budget justifications for internal and external stakeholders. Manage purchasing card transactions, travel reimbursements, and procurement processes in accordance with university policies. Coordinate annual budget submissions and mid-year reviews in collaboration with unit leaders. Maintain accurate records of financial transactions and ensure timely processing of personnel change requests (PCRs). Serve as the primary liaison with the Division of Student Success Budget Director, Budget Office, Payroll, and Procurement Services. Support contract management, vendor relations, and compliance documentation. Assist in long-term financial planning and resource allocation aligned with divisional goals. Provide data analysis and recommendations to inform decision-making and improve operational efficiency. Participate in departmental assessment and reporting processes, including contributions to the annual report. Serve on division-wide committees and task forces as assigned.
Support training and onboarding of staff on budget and administrative procedures. Perform other duties as assigned to support the mission of the division and university.
Additional Information to Applicants |
Job Open Date | 08/27/2025
Job Close Date (posting closes at midnight) |
Open Until Filled | No
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | 8:00AM
Normal Work Hours End | 5:00PM
Posting Notices |
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/54038
Applicant Document
Required Documents
- Resume
- Cover Letter
- List of References
Optional Documents
- Portfolio
- DD 214/DD1300
- Veteran's Preference
- Licensure
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a high school diploma or equivalent?
- Yes
- No
- * How many years of budget management or financial operations experience do you have?
- No Experience
- 1 - 2 years
- 2 - 3 years
- 4 or more years
- * How would you rate your proficiency utilizing business software applications such as Microsoft Word, Excel, and PowerPoint?
- No experience using these software applications
- Moderate to intermediate experience using these software applications
- Extensive experience using these software applications
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