Edtech.com's Summary

Oregon Health & Science University is hiring an Administrative Coordinator for the Hemostasis & Thrombosis Center. The role involves providing administrative coordination, program support, and serving as the community liaison between the Center and external partners while managing project logistics, event coordination, and technical troubleshooting.

Highlights

Provide administrative coordination and program support to the Hemostasis & Thrombosis Center (HTC).
Serve as community liaison between HTC and external partners.
Manage event coordination, including catering, lectures, and meetings.
Troubleshoot complex technical and logistical issues in large meeting environments.
Use MS Office (Word, Excel, PowerPoint, Outlook) at intermediate skill level.
Experience with website editing software such as Drupal and Oracle or similar ordering systems for requisitions.
Coordinate travel arrangements and process travel reimbursements.
Required qualifications include a Bachelor's degree and four years of relevant administrative experience.
Preferred experience includes academic healthcare settings, grant applications, and working with the bleeding disorder community.
Compensation ranges from $28.25 to $38.19 per hour, commensurate with experience and education.

Administrative Coordinator Full Description

Department Overview:

The Hemostasis & Thrombosis Center (HTC) is home to over 45 faculty and staff, engaged in the clinical, research, public health, outreach and education missions. The HTC is a multidisciplinary center, providing comprehensive care to adult, adolescent and pediatric patients. Function/Duties of Position:

This position provides administrative coordination and program support to the HTC, serving as the community liaison between the Center and external partners.

The ideal candidate will be a highly organized, curious professional who thrives when working with others, enjoys variety in day-to-day tasks that focus on project management and coordination, is a self-starter, is knowledgeable about information technology systems and is interested in understanding and continuously improving programs and projects within the Hemostasis & Thrombosis Center. Required

Qualifications:

Bachelor's degree
Four years of experience in an administrative position, which included administrative duties, project coordination and oversight, provision of technical assistance, or operations review.
Intermediate skills with MS Office (Word, Excel and PowerPoint)
Experience with event coordination, catering, lectures, and meeting/greeting visitors, affiliates, and high level participants.
Experience troubleshooting complex technical and logistical issues in large meeting environments
Demonstrated skills with composing, editing, proofing, and copying written materials.
Service excellence, computer skills, ability to handle multiple tasks simultaneously, well-developed organizational and advanced communications, and a team player.
Must have a proven ability to deal effectively with physicians, subordinate staff, and patients.
Ability to work well under pressure; be a self-starter; exercise common sense; ability to investigative and research a wide variety of topics highly useful.
Intermediate skills in MS Office (Word, Excel, Power Point, and Outlook).
Experience working in website editing software, such as Drupal.
Proficient in Oracle or a similar ordering system, including experience with creating requisitions and receiving.
Demonstrated previous experience with general financial reconciliation.
Demonstrated skills with composition, correspondence, editing, and proofreading documents.
Demonstrated ability to coordinate travel arrangements and process travel reimbursements.
Event coordination, catering, and meeting/greeting visitors and affiliates.
Demonstrable record of reliable
attendance, punctuality and proven successful performance at past and present employers.
Demonstrated evidence of strong written and verbal communication skills; must be detail oriented, self-motivated and able to problem solve; excellent interpersonal and public relations skills; strong organizational skills, must be flexible, creative, with demonstrated professional customer service skills/experience both over the phone and in person; ability to work accurately and without constant supervision.
Coordinate and run audio/visual equipment for presentations.

Preferred Qualifications:

A Bachelor's degree in Business Administration, Management, Public Administration, Public Health or a closely related field.
Experience in an academic healthcare or clinical setting; Grant application experience.
Experience working with the bleeding disorder community.
Experience making travel arrangements and processing travel reimbursements.

Additional Details:
***Upload cover letter and resume. Please be sure to include months and years (MM/YYYY format) to the resume for jobs/experience.
All are welcome: Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

Original Job Description

Department Overview:

This position provides administrative coordination and program support to the HTC, serving as the community liaison between the Center and external partners.

Bachelor's degree
Four years of experience in an administrative position, which included administrative duties, project coordination and oversight, provision of technical assistance, or operations review.
Intermediate skills with MS Office (Word, Excel and PowerPoint)
Experience with event coordination, catering, lectures, and meeting/greeting visitors, affiliates, and high level participants.
Experience troubleshooting complex technical and logistical issues in large meeting environments
Demonstrated skills with composing, editing, proofing, and copying written materials.
Service excellence, computer skills, ability to handle multiple tasks simultaneously, well-developed organizational and advanced communications, and a team player.
Must have a proven ability to deal effectively with physicians, subordinate staff, and patients.
Ability to work well under pressure; be a self-starter; exercise common sense; ability to investigative and research a wide variety of topics highly useful.
Intermediate skills in MS Office (Word, Excel, Power Point, and Outlook).
Experience working in website editing software, such as Drupal.
Proficient in Oracle or a similar ordering system, including experience with creating requisitions and receiving.
Demonstrated previous experience with general financial reconciliation.
Demonstrated skills with composition, correspondence, editing, and proofreading documents.
Demonstrated ability to coordinate travel arrangements and process travel reimbursements.
Event coordination, catering, and meeting/greeting visitors and affiliates.
Demonstrable record of reliable
attendance, punctuality and proven successful performance at past and present employers.
Demonstrated evidence of strong written and verbal communication skills; must be detail oriented, self-motivated and able to problem solve; excellent interpersonal and public relations skills; strong organizational skills, must be flexible, creative, with demonstrated professional customer service skills/experience both over the phone and in person; ability to work accurately and without constant supervision.
Coordinate and run audio/visual equipment for presentations.

Preferred Qualifications:

A Bachelor's degree in Business Administration, Management, Public Administration, Public Health or a closely related field.
Experience in an academic healthcare or clinical setting; Grant application experience.
Experience working with the bleeding disorder community.
Experience making travel arrangements and processing travel reimbursements.

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