Edtech.com's Summary

Widener University Delaware Law School is hiring an Administrative Coordinator to support the Career Development Office and the Office of Experiential Learning by managing career services, employer relations, and student experiential learning programs. The role involves coordinating job postings, organizing on-campus interview programs, maintaining compliance data, and facilitating communication between students, alumni, employers, and faculty.

Highlights

Manage career and experiential learning office communications including emails and phone calls.
Coordinate job posting services, recruit employers, and administer on/off-campus interview programs using the Symplicity database.
Support American Bar Association employment data collection and reporting.
Oversee the 1L mentoring program, including matching mentors and mentees and maintaining communication.
Organize student applications and field placements for experiential learning opportunities like clinics and externships.
Maintain and update employer and field placement contact information and student placement data.
Provide scheduling support for career and field placement counseling appointments.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable navigating multiple technology platforms.
Requires a minimum of an associate’s degree, at least 3 years of administrative experience supporting senior staff, strong communication and organizational skills.
Preferred qualifications include a bachelor's degree, 5+ years administrative experience, and background in law-related or human resources environments.

Administrative Coordinator - Delaware Law School Full Description

Widener University Delaware Law School is currently seeking an Administrative Coordinator for the Career Development Office (CDO) and the Office of Experiential Learning (EL) in Wilmington, DE. This newly-created role will support our mission to provide our students and alumni with high quality career counseling, services, and programming which will prepare them to succeed in a competitive marketplace.

Reporting to the Assistant Dean of CDO & the Associate Dean of EL, this role provides support for key career programming and services for law, paralegal, LL.M., and Masters in Jurisprudence (M.J.) students and graduates, as well as support for experiential learning for law students. Our office seeks a professional, personable, and highly organized individual with strong attention to detail and multi-tasking skills. In addition, as this role interacts significantly with the students, alumni, employers, field placement supervisors and faculty. Strong verbal and written communication skills are required.

DUTIES AND RESPONSIBILITIES (including, but not limited to):

Essential duties CDO:

Monitor and respond to office email/phone calls from the courts, employers, students, and graduates.
Coordinate all job posting services including internet research of potential job prospects, outreach to employers to promote services, communication with employers to finalize listings of opportunities.
Initiate recruitment of employers for on/off campus (OCI) programs, and process/approve employer job postings and registrations for job posting and OCI registrations in the Symplicity database.
Manage the administration of the Fall and Spring OCI programs including inviting legal employers, following up with employers, ensuring employer receipt of student applications, and trouble-shooting during OCI in-person or virtual interviewing days in the Spring and Fall.
As part of the CDO’s American Bar Association (ABA) compliance responsibilities, facilitate the collection of student employment data, maintain understanding ABA employment reporting requirements, and perform entry of at-graduation and 10-month employment data into Symplicity database.
Coordinate the 1L mentoring program including updating communications to invite potential mentors and mentees, facilitating matching of mentors with mentees, communicating matches to participants, trouble-shooting and following up with mentors and mentees.
Perform research to update employer contact information in Symplicity.
Assist with student scheduling of career counseling appointments.
Process student and alumni requests for reciprocity with other law school career development offices.
Draft emails to students and graduates promoting job opportunities in our Symplicity job bank, external job fairs, or career events.
Order office supplies and ensures maintenance of office equipment.
Develop, organize, and maintain departmental files.

Essential duties EL:

Coordinate and organize student applications for experiential learning opportunities (clinics, externships & internships).
Communicates with field placement supervisors to obtain written confirmation of internal and external field placements.
Assists with the administration of Summer, Fall and Spring EL programs including inviting potential field placements, processing registrations, following up with potential placements, ensuring receipt of student applications, and trouble-shooting interviewing (when applicable).
Monitors and responds to office email/phone calls from field placement supervisors and students.
Manages & maintains the collection of student experiential learning data (clinic and field placement engagement).
Coordinates and performs research to update field placement contact information and application information.
Assists with student scheduling of field placement counseling appointments.
Drafts emails to students promoting field placement opportunities in cooperation with our Career Development Office (CDO).
Orders office supplies and ensures maintenance of office equipment.
Manages, develops, organizes, and maintains departmental files.

Secondary responsibilities:

Perform other job-related duties as assigned or directed.

MINIMUM QUALIFICATIONS (education/training and experience required):

Required:

Associate’s degree
High school diploma or equivalent
Minimum 3+ years of secretarial/administrative experience in an office environment supporting senior level staff.
As representative of the university, possess professional presence to respond to first–level employer contacts with legal employers, Courts, students, alumni, law school faculty, and staff.
Strong oral and written communication skills.
Strong organizational skills and attention to detail; flexible and able to handle several tasks simultaneously.
Ability to take initiative in order to complete projects in a timely fashion.
Ability to comfortably navigate multiple technology platforms and to learn new platforms as required.
Strong proficiency with Microsoft Office Suite especially Outlook, Word, Excel, and PowerPoint.

Preferred:

Bachelor’s degree
Minimum 5+ years of secretarial/administrative experience in an office environment supporting senior level staff.
Understanding of project management and/or event planning/coordination through work experience
Previous experience in law-related office, legal industry, or human resources

PHYSICAL REQUIREMENTS AND/OR UNUSUAL HOURS:

Occasional standing, walking, or climbing stairs.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Widener University is committed to fostering an inclusive community in which faculty, staff, and students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We are an equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or status as a protected veteran.

Some positions may be eligible for a hybrid or remote work arrangement that may include a partially or fully remote work location, consistent with Widener’s Flexible Work policy. U.S. work authorization is required.

Widener University, an independent, metropolitan, doctoral-intensive university, connects curricula to social issues through civic engagement. Dynamic teaching, active scholarship, personal attention and experiential learning are key components of the Widener Experience. Located in Chester, PA, Widener's main campus is nestled between Philadelphia, PA and Wilmington, DE, with Law Schools located in both Harrisburg and Wilmington. For more information about the university, please visit our website at www.widener.edu.

EOE M/F/V/D

Original Job Description

DUTIES AND RESPONSIBILITIES (including, but not limited to):

Essential duties CDO:

Monitor and respond to office email/phone calls from the courts, employers, students, and graduates.
Coordinate all job posting services including internet research of potential job prospects, outreach to employers to promote services, communication with employers to finalize listings of opportunities.
Initiate recruitment of employers for on/off campus (OCI) programs, and process/approve employer job postings and registrations for job posting and OCI registrations in the Symplicity database.
Manage the administration of the Fall and Spring OCI programs including inviting legal employers, following up with employers, ensuring employer receipt of student applications, and trouble-shooting during OCI in-person or virtual interviewing days in the Spring and Fall.
As part of the CDO’s American Bar Association (ABA) compliance responsibilities, facilitate the collection of student employment data, maintain understanding ABA employment reporting requirements, and perform entry of at-graduation and 10-month employment data into Symplicity database.
Coordinate the 1L mentoring program including updating communications to invite potential mentors and mentees, facilitating matching of mentors with mentees, communicating matches to participants, trouble-shooting and following up with mentors and mentees.
Perform research to update employer contact information in Symplicity.
Assist with student scheduling of career counseling appointments.
Process student and alumni requests for reciprocity with other law school career development offices.
Draft emails to students and graduates promoting job opportunities in our Symplicity job bank, external job fairs, or career events.
Order office supplies and ensures maintenance of office equipment.
Develop, organize, and maintain departmental files.

Essential duties EL:

Coordinate and organize student applications for experiential learning opportunities (clinics, externships & internships).
Communicates with field placement supervisors to obtain written confirmation of internal and external field placements.
Assists with the administration of Summer, Fall and Spring EL programs including inviting potential field placements, processing registrations, following up with potential placements, ensuring receipt of student applications, and trouble-shooting interviewing (when applicable).
Monitors and responds to office email/phone calls from field placement supervisors and students.
Manages & maintains the collection of student experiential learning data (clinic and field placement engagement).
Coordinates and performs research to update field placement contact information and application information.
Assists with student scheduling of field placement counseling appointments.
Drafts emails to students promoting field placement opportunities in cooperation with our Career Development Office (CDO).
Orders office supplies and ensures maintenance of office equipment.
Manages, develops, organizes, and maintains departmental files.

Secondary responsibilities:

Perform other job-related duties as assigned or directed.

MINIMUM QUALIFICATIONS (education/training and experience required):

Required:

Associate’s degree
High school diploma or equivalent
Minimum 3+ years of secretarial/administrative experience in an office environment supporting senior level staff.
As representative of the university, possess professional presence to respond to first–level employer contacts with legal employers, Courts, students, alumni, law school faculty, and staff.
Strong oral and written communication skills.
Strong organizational skills and attention to detail; flexible and able to handle several tasks simultaneously.
Ability to take initiative in order to complete projects in a timely fashion.
Ability to comfortably navigate multiple technology platforms and to learn new platforms as required.
Strong proficiency with Microsoft Office Suite especially Outlook, Word, Excel, and PowerPoint.

Preferred:

Bachelor’s degree
Minimum 5+ years of secretarial/administrative experience in an office environment supporting senior level staff.
Understanding of project management and/or event planning/coordination through work experience
Previous experience in law-related office, legal industry, or human resources

PHYSICAL REQUIREMENTS AND/OR UNUSUAL HOURS:

Occasional standing, walking, or climbing stairs.

EOE M/F/V/D

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Administrative Coordinator - Delaware Law School

Edtech.com's Summary

Administrative Coordinator - Delaware Law School Full Description

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