University of South Carolina
Administrative Coordinator I
🇺🇸 Columbia, SC
🕑 Full-Time
💰 $41K
💻 Other
🗓️ October 3rd, 2025
Blackboard
Edtech.com's Summary
University of South Carolina is hiring an Administrative Coordinator I. This role involves planning, coordinating, monitoring, and performing administrative and business management activities to support the Department Chair within the Department of Educational & Developmental Science. The position handles operations, communication, budgeting, personnel, planning, and facilitates cooperation among faculty and college units.
Highlights
- Assist Department Chair with scheduling, meetings, events, and departmental policy implementation.
- Manage department budget, including research, reconciliation, and procurement oversight.
- Coordinate academic scheduling, room assignments, and course logistics with faculty and university entities.
- Handle human resources and payroll processes for faculty, staff, and student employees.
- Maintain data management by organizing files and generating reports to support decision making.
- Advanced skills in Excel, Adobe, Access, PowerPoint, Blackboard, and webpage development.
- Experience with Banner and PeopleSoft preferred.
- Requires a bachelor’s degree and at least one year of related experience or an equivalent combination of education and training.
- Salary starts at $41,258 and is commensurate with qualifications.
- Supports the Physical Activities Program within the College of Education, interacting with faculty, students, administrators, and external agencies.
Administrative Coordinator I Full Description
Administrative Coordinator I
Please see Special Instructions for more details.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by November 2, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Logo |
Posting Number | STA00759PO25
Job Family | Administrative Support
Job Function | Administrative Services
USC Market Title | Administrative Coordinator
Link to USC Market Title | https://uscjobs.sc.edu/titles/131920
Job Level | P1 - Professional
Business Title (Internal Title) | Administrative Coordinator I
Campus | Columbia
Work County | Richland
College/Division | College of Education
Department | CED Educational & Developmental Science
State Pay Band | 5
Approved Starting Salary | $41,258
Advertised Salary Range | $41,258 - Commensurate with qualifications.
Location of Vacancy | Columbia, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Standard working schedule: 8:30am – 5:00pm Must be willing to work a flexible schedule to meet the needs of the department.
Basis | 12 months
Job Search Category | Administrative
Posting Number | STA00759PO25
Job Family | Administrative Support
Job Function | Administrative Services
USC Market Title | Administrative Coordinator
Link to USC Market Title | https://uscjobs.sc.edu/titles/131920
Job Level | P1 - Professional
Business Title (Internal Title) | Administrative Coordinator I
Campus | Columbia
Work County | Richland
College/Division | College of Education
Department | CED Educational & Developmental Science
State Pay Band | 5
Approved Starting Salary | $41,258
Advertised Salary Range | $41,258 - Commensurate with qualifications.
Location of Vacancy | Columbia, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Standard working schedule: 8:30am – 5:00pm Must be willing to work a flexible schedule to meet the needs of the department.
Basis | 12 months
Job Search Category | Administrative
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | The Administrative Coordinator for the Department of Educational & Developmental Science (Physical Activities Program) plans, coordinates, monitors and performs administrative activities and business management and support services for the Department Chair as they relate to operations, communication budgeting, personnel, planning and interaction among faculty, within the department with other units of the College.
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications | Ability to communicate effectively. Demonstrated knowledge of USC academic and fiscal policies and procedures. Previous experience with Banner and PeopleSoft.
Knowledge/Skills/Abilities | Advanced technological ability, including the ability to produce spreadsheets; create and implement webpage development and maintenance; utilize Excel, Adobe, Access, PowerPoint and Blackboard. Ability to communicate effectively.
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications | Ability to communicate effectively. Demonstrated knowledge of USC academic and fiscal policies and procedures. Previous experience with Banner and PeopleSoft.
Knowledge/Skills/Abilities | Advanced technological ability, including the ability to produce spreadsheets; create and implement webpage development and maintenance; utilize Excel, Adobe, Access, PowerPoint and Blackboard. Ability to communicate effectively.
Job Duties
Job Duty | Assistant to Department Chair: Assists Chair with duties as assigned. Plans meetings and events, schedules appointments, completes special assignments, facilitates implementation of policies, and provides consultation, recommendations and interpretation of departmental policies and procedures to faculty, administrators, support personnel and students. Works with College offices regarding matters such as technology, facilities, and student issues. Liaison for the Chair with parents, students, and external agencies regarding departmental operations and issues.
Essential Function | Yes
Percentage of Time | 15Job Duty | Budget: Assists department chair with development, maintenance and monitoring of department budget including in-depth research and data collection, reviews, reconciles and/or creates reports on salary, academic year instruction, operating and income budget categories, analyses of current and projected expenditures and fund balances, as appropriate. Processes all Physical Activities Program expenditures related to procurement, services, and travel. Oversees all VISA card purchases and serves as VISA card liaison within the department. Responsible for interpreting allowable expenditures per policies, accuracy and correctness of procedures, documentation and forms.
Essential Function | Yes
Percentage of Time | 20Job Duty | Academic Scheduling: Attends program scheduling meetings, schedules room requests and fulfills technology needs for faculty. Develops and maintains a master schedule of classes, meetings and activities. Acts as departmental liaison with other COE and University entities (Registrar’s office, distance education units, etc.) to secure teaching space and eliminate scheduling conflicts; maintains a room assignment diagram. Works with faculty to perform course logistics (e.g., textbook orders, expense tracking, personnel and course paperwork). Provides information to students on program logistics.
Essential Function | Yes
Percentage of Time | 20Job Duty | Human Resources and Personnel: Processes all faculty, staff, student and temporary employee human resources and payroll documents for the Physical Activities Program. Manages faculty search process and coordinates annual reviews for faculty and staff within the department. Reviews and reconciles monthly payroll expenditures, instructional support and updates personnel reports. Serves as departmental contact for College HR Liaison.
Essential Function | Yes
Percentage of Time | 25Job Duty | Data Management: Maintains electronic and paper files with proficiency and accuracy. Responsible for analyzing data and creating reports to assist the Department Chair with decisions regarding departmental operations and resource allocation.
Essential Function | Yes
Percentage of Time | 15Job Duty | Contributes to departmental efforts by performing other duties as assigned or required.
Essential Function | Yes
Percentage of Time | 5
Essential Function | Yes
Percentage of Time | 15Job Duty | Budget: Assists department chair with development, maintenance and monitoring of department budget including in-depth research and data collection, reviews, reconciles and/or creates reports on salary, academic year instruction, operating and income budget categories, analyses of current and projected expenditures and fund balances, as appropriate. Processes all Physical Activities Program expenditures related to procurement, services, and travel. Oversees all VISA card purchases and serves as VISA card liaison within the department. Responsible for interpreting allowable expenditures per policies, accuracy and correctness of procedures, documentation and forms.
Essential Function | Yes
Percentage of Time | 20Job Duty | Academic Scheduling: Attends program scheduling meetings, schedules room requests and fulfills technology needs for faculty. Develops and maintains a master schedule of classes, meetings and activities. Acts as departmental liaison with other COE and University entities (Registrar’s office, distance education units, etc.) to secure teaching space and eliminate scheduling conflicts; maintains a room assignment diagram. Works with faculty to perform course logistics (e.g., textbook orders, expense tracking, personnel and course paperwork). Provides information to students on program logistics.
Essential Function | Yes
Percentage of Time | 20Job Duty | Human Resources and Personnel: Processes all faculty, staff, student and temporary employee human resources and payroll documents for the Physical Activities Program. Manages faculty search process and coordinates annual reviews for faculty and staff within the department. Reviews and reconciles monthly payroll expenditures, instructional support and updates personnel reports. Serves as departmental contact for College HR Liaison.
Essential Function | Yes
Percentage of Time | 25Job Duty | Data Management: Maintains electronic and paper files with proficiency and accuracy. Responsible for analyzing data and creating reports to assist the Department Chair with decisions regarding departmental operations and resource allocation.
Essential Function | Yes
Percentage of Time | 15Job Duty | Contributes to departmental efforts by performing other duties as assigned or required.
Essential Function | Yes
Percentage of Time | 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No
Hazardous weather category | Non-Essential
Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1
Desired Start Date |
Job Open Date | 09/18/2025
Job Close Date | 11/02/2025
Open Until Filled | No
Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.We are only accepting applications submitted by November 2, 2025.The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting | https://uscjobs.sc.edu/postings/195026
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Desired Start Date |
Job Open Date | 09/18/2025
Job Close Date | 11/02/2025
Open Until Filled | No
Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.We are only accepting applications submitted by November 2, 2025.The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting | https://uscjobs.sc.edu/postings/195026
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have at least a Bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
- Yes
- No
Applicant Documents
Required Documents
- Cover Letter
- Resume
- List of References and Contact Information
Optional Documents
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