Macmillan Learning
Administrative Coordinator, Learning Resources Group (Contractor)
🇺🇸 Hybrid - Boston, MA
🕑 Full-Time
💰 $27 per Hour
💻 Other
🗓️ August 12th, 2025
Edtech.com's Summary
- Support Development Editors, Media Editors, Permissions Editors, Content Project Managers, and contractors within the Learning Resources Group.
- Manage invoice coding and payment ordering for authors, vendors, and market research participants.
- Create project tickets in Jira and update documentation in Confluence.
- Prepare and maintain spreadsheets, logs, contracts, and agreements; route documents through DocuSign.
- Onboard and maintain contractors using third-party management tools and manage account access for employees and contractors.
- Required skills include project management, effective communication, collaboration, flexibility, and adaptability to new technology and processes.
- Must have a high school diploma and experience supporting administrative tasks in a deadline-driven environment.
- Hourly pay rate is $27, working 30-40 hours per week.
- Assignment runs from September 15, 2025 to March 15, 2026, with possible extension based on workload.
- Work location is Boston, MA, or New York, NY with hybrid work requirements and preference for Boston candidates.
Administrative Coordinator, Learning Resources Group (Contractor) Full Description
Administrative Coordinator, Learning Resources Group (Contractor)
Description
At Macmillan Learning, we are passionate about creating great learning tools and resources for students. We are looking for a Administrative Coordinator, Learning Resources Group (Contractor) to work 30-40 hours per week in our Learning Resources Group (LRG), which comprises several teams working in content development, assessment development, permissions, art and design, content management, and workflow optimization. This is a 6-month contract position and will be reviewed for possible extension beyond that point based on volume of work.
The Administrative Coordinator, Learning Resources Group (Contractor) provides vital administrative support to LRG team members, including Development Editors, Media Editors, Permissions Editors, Content Project Managers, contractors, and other team members responsible for developing products for the Humanities and Social Sciences course areas. This position also facilitates interactions with key cross-functional groups, such as Accounts Payable, Finance, Legal, and Marketing, as well as with external collaborators, including authors, vendors, freelancers, instructors, and students. The role involves performing essential administrative tasks, including running reports, processing payments, maintaining spreadsheets and logs, and updating data in company systems. By addressing miscellaneous needs and challenges that arise, the Learning Resources Group (Contractor) helps ensure the smooth daily operations of the Learning Resource Group.
Responsibilities include, but are not limited to:
- Communicating proactively across teams to gather information, answer questions, and resolve problems.
- Coding and processing invoices.
- Ordering payments for authors and vendors.
- Ordering gift cards and payments for market research participants.
- Ordering access to Macmillan Learning digital products for authors, customers, and colleagues.
- Creating tickets in Jira to facilitate project management and errata.
- Preparing and updating spreadsheets, logs, and other tracking documents.
- Preparing request documents for contracts and agreements.
- Routing documents through DocuSign.
- Onboarding and maintaining contractors via a third-party management tool.
- Managing account access for employees and contractors in various office systems.
- Updating documentation in Confluence.
- Other administrative tasks as required.
Required Qualifications:
- High school diploma.
- Willingness to commit to the role for a minimum of six months.
- Experience providing administrative support in an office environment.
- Experience in a deadline-driven job with deliverables.
- Project Management -Ability to oversee multiple tasks simultaneously, prioritizing tasks appropriately, staying organized, communicating progress, and meeting deadlines.
- Effective and Proactive Communication-Excellent written and oral communication skills with the ability to interact professionally with stakeholders at all levels—including internal teams, cross-functional partners, and external clients or customers.
- Collaborative Mindset - Enjoys interacting and working with others to meet goals. Exhibits a customer-service-oriented mindset toward colleagues.
- Positive, Flexible Attitude - Highly focused and productive, with a can-do attitude and team spirit. Motivated to take ownership of tasks and solve problems with minimal direction.
- Embraces Change - Enthusiastic about using new technology systems, AI, new processes, and new ways of working.
Pay Rate: $27/ hour
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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