University of South Carolina is hiring an Administrative Manager. This role involves managing the administrative functions of the office of the Provost and Executive Vice Chancellor for Academic Affairs (EVCAA). The Administrative Manager supervises daily operations, provides confidential support to the Provost, and coordinates hiring processes for full-time faculty positions. The role requires excellent computer skills and the ability to work independently while managing multiple duties.
Highlights
Oversee daily operations of the Office of Academic Affairs.
Provide confidential administrative support and handle sensitive information.
Coordinate hiring process and serve as liaison with HR.
Monitor expenditures and manage office budgets.
Requires proficiency in MS Excel and database management.
Minimum of a Bachelor’s degree and 3 years of related experience.
In addition to completing the online application, please also upload your resume and a separate cover letter.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 12, 2025.
Posting Details
Posting Summary
Logo | Posting Number | STA00440PO25 Job Family | Administrative Support Job Function | Administrative Services USC Market Title | Administrative Manager Link to USC Market Title | https://uscjobs.sc.edu/titles/187991 Job Level | P3 - Professional Business Title (Internal Title) | Administrative Manager Campus | Aiken Work County | Aiken College/Division | USC Aiken College/Division Level Department | AIK Academic Affairs State Pay Band | 6 Approved Starting Salary | $54,165 Advertised Salary Range | Salary commensurate with qualifications. Location of Vacancy | Part/Full Time | Full Time Hours per Week | 37.5 Work Schedule | Basis | 12 months Job Search Category | Other Professional
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Manages the administrative functions of the office of the Provost and Executive Vice Chancellor for Academic Affairs (EVCAA). Oversees and supervises daily operations of theOffice of Academic Affairs. Provide confidential administrative support to the Provost. Handle confidential information regarding faculty and academic staff (personnel files, promotion and tenure files, salary data, performance evaluations, etc.), as well as students. Serve as the Provost’s liaison with faculty, academic unit heads, staff, students, and the public by providing information on academic policies and procedures. Manages and coordinates the hiring process for full-time faculty positions by processing appropriate paperwork to secure approval for positions, approve advertising, prepare letters of appointment and serve as liaison with Office of Human Resources. Provide support that is necessary for the operation of all academic units of the University. Thorough knowledge of office procedures, practices and equipment. Must possess excellent computer skills in word processing and proficient in MS Excel and database management. Must be able to generate reports. Excellent interpersonal, communication and organizational skills required. Ability to work independently and to exercise judgment and discretion in interpreting and applying policies and procedures. Ability to evaluate, plan and assign. Ability to initiate necessary procedures/changes. Minimum Requirements: Bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Preferred: Higher education work experience. Application deadline: June 12, 2025. Women and minorities are encouraged to apply. USC Aiken is an AA/EOE. Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other Credentials | Preferred Qualifications | Higher education work experience preferred. Knowledge/Skills/Abilities | Thorough knowledge of office procedures, practices and equipment. Must possess excellent computer skills in word processing and proficient in MS Excel and database management. Must be able to generate budget reports. Excellent interpersonal, communication and organizational skills required. Ability to work independently and to exercise judgment and discretion in interpreting and applying policies and procedures. Ability to maintain concentration and perform multiple concurrent duties under constant interruption. Maintain accuracy and confidentiality. Ability to evaluate, plan and assign. Ability to deal with diverse personalities. Ability to interpret behavior to appropriately deal with individuals. Ability to work in a stressful environment. Ability to initiate necessary procedures/changes.
Job Duties
Job Duty | Oversees and supervises daily operations of the Office of Academic Affairs. Manage office workflow and maintain office procedures. Identify problems and initiate or recommend corrective action. Maintain and manage records and files. Supervises other staff in the Office of Academic Affairs such as student workers or other staff hired by the Provost. Keeps Provost on track with academic decision schedule. Essential Function | Yes Percentage of Time | 25Job Duty | Provide confidential administrative support to the Provost. Handle confidential information on faculty and academic staff (personnel files, promotion and tenure files, salary data, performance evaluations, etc.) as well as on students. Ensure that deadlines for reviews, decisions and reports are met by keeping logs of promotions, tenure, PTR, interim appointments, endowed chairs, etc. Write and provide drafts of letters for Provost related to the above appointments. Essential Function | Yes Percentage of Time | 25Job Duty | Serve as the Provost’s liaison with faculty, academic unit heads, staff, students, and the public by providing information on academic policies and procedures. Coordinate the updating and editing of the USC Aiken Faculty Manual. Record minutes for meetings as needed by the Provost. Help support or lead special projects/duties as assigned. Represent the Provost’s office in coordination of various campus events (graduation and other ceremonies). Provide leadership in planning and arranging of specialized programs/events sponsored by provost office (such as student honors ceremony and faculty celebration of excellence). Essential Function | Yes Percentage of Time | 15Job Duty | Manages and coordinates the hiring process for full-time faculty positions by processing appropriate paperwork to secure approval for positions, handle advertising, prepare letters of appointment and serve as liaison with Office of Human Resources. Prepares and delivers appointment and reappointment letters to HR before payroll deadlines. Keep HR informed of filled positions and retiring faculty. Assist with all other personnel function of the office. Essential Function | Yes Percentage of Time | 15Job Duty | Monitor expenditures and ensure office remains within budget for recruiting and hiring as well as for faculty research. Take responsibility for procurements from preparing initial CARF to following through to using PO to facilitate payment of invoices. Provide financial reports to the Provost as needed/requested. Assists with additional fiscal function of the office as needed. Essential Function | Yes Percentage of Time | 10Job Duty | Researches and collects information for student petitions. Provides necessary materials and information to the Provost in preparation for meeting with students. Essential Function | Yes Percentage of Time | 5Job Duty | Other duties as assigned. Essential Function | Yes Percentage of Time | 5
Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1 Desired Start Date | Job Open Date | 06/05/2025 Job Close Date | 06/12/2025 Open Until Filled | No Special Instructions to Applicant | In addition to completing the online application, please also upload your resume and a separate cover letter.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 12, 2025. Quicklink for Posting | https://uscjobs.sc.edu/postings/188477 EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have at least a Bachelor's Degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
Yes
No
Applicant Documents
Required Documents
Cover Letter
Resume
Optional Documents
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