University of Utah
Administrative / Office Services Management
🇺🇸 Salt Lake City, UT
🕑 Full-Time
💰 $70K - $80K
💻 Other
🗓️ December 10th, 2025
Edtech.com's Summary
University of Utah is hiring an Administrative Manager to provide strategic, operational, and supervisory leadership for the Department of Electrical and Computer Engineering within the John and Marcia Price College of Engineering. This role directs administrative, academic, and personnel processes, oversees an administrative support team, coordinates faculty, student, and staff workflows, and leads process planning and policy implementation to ensure efficient and compliant department operations.
Highlights
- Oversee day-to-day department operations and academic functions for the Electrical and Computer Engineering Department.
- Supervise administrative staff, manage hiring, onboarding, and professional development.
- Coordinate faculty affairs including review processes, personnel records, awards, sabbaticals, and faculty searches.
- Plan and execute major departmental events and manage external engagement with industry, donors, and alumni.
- Manage financial oversight including salary recommendations, expense audits, and purchasing approvals.
- Proficient use of Microsoft Office programs such as Word, Excel, PowerPoint, OneNote, Outlook, and Teams is preferred.
- Requires a bachelor’s degree plus 6 years of related experience or a master’s degree plus 4 years of related experience.
- Annual salary range between $70,000 and $80,000.
- Provide administrative support linking the main department and University of Utah Asia Campus in South Korea.
- Responsible for maintaining compliance with university, college, and federal regulations and supporting various administrative systems.
Administrative / Office Services Management Full Description
Administrative / Office Services Management
Announcement
Details
Open Date | 12/05/2025
Requisition Number | PRN43758B
Job Title | Administrative / Office Services Management
Working Title | Administrative Manager
Career Progression Track | M00
Track Level | M3 - Manager
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | 40-hour Full Time, 8am – 5:00pm, some flexibility
VP Area | Academic Affairs
Department | 00065 - Elect & Computer Engineering
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $70,000 to $80,000
Close Date | 01/30/2026
Priority Review Date (Note - Posting may close at any time) | 12/19/2025
Job Summary | The Administrative Manager provides strategic, operational, and supervisory leadership for the Department of Electrical and Computer Engineering (ECE) in the John and Marcia Price College of Engineering (PCE). As a key advisor to the Department Chair and liaison to college and university offices, this role directs the department’s administrative, academic, and personnel processes to ensure smooth, compliant, and efficient operations.
The Administrative Manager oversees an administrative support team; coordinates complex faculty, student, and staff workflows; and leads process planning, policy implementation, and organizational improvements that support a large and growing department. This position reports to the PCE Director of Administration.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu Excellent health care coverage at affordable rates 14.2% retirement contributions that vest after four years Generous paid leave time10 paid Holidays per year 50% tuition reduction for employee, spouse, and dependent children Flex spending accounts Free transit on most UTA services Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel Professional development opportunities
The ECE Department is targeting to hire at the “Manager, Administrative / Office Services Management” job level based on their business need and budget.
Responsibilities | Essential Functions:In collaboration with the Department Chair and PCE leadership, the Administrative Manager oversees administrative and academic functions for the Department.
Strategic & Administrative Leadership: Serve as primary administrative and operational support for the Chair and academic operations of the ECE department; manage communications, priorities, and departmental workflow coordination. Oversee day-to-day department operations, academic operations, manage cyclical and ongoing administrative workflows, proactively anticipate emerging needs, and ensure compliance with university, college, and federal regulations. Contribute to the development and execution of the department’s mission aligned planning and strategic initiatives. Collaborate with leadership to develop and implement policies and procedures that improve administrative operations and staff support. Maintain departmental records, documentation systems, data reports and UBox structures to support efficient and transparent operations. Monitor and address concerns, complaints, and suggestions, ensuring timely and effective resolution to sustain high levels of service satisfaction. Staff Supervision & Workforce Management: Supervise administrative staff, providing coaching, performance management, UUPM goal setting, and workload coordination. Conduct hiring, onboarding, reclassification, remote-work agreements, and staff training. Responsible for managing the staff schedule, including timekeeping (MYTIME), time-off requests, and hybrid work schedules. Manage monthly staff meetings, cross-training, and annual staff retreats. Identify, share, and encourage participation in professional development opportunities. Ensure ongoing competency of staff team and awareness of situational opportunities for peer-learning. Faculty Affairs & Academic Administration: Monitor and coordinate all faculty review processes (RPT, TFR, and CAV). Serve as support for review subcommittees and the Department Advisory Committee (DAC). Responsible for maintaining faculty personnel records (excluding payroll) and activity reporting in Elements. Manage faculty processes, i.e., award nominations, sabbaticals, leave of absence, emeritus requests, and phase retirement requests. Manage faculty searches and hires (postings in PeopleAdmin, approvals, and required appointment documents). Assist search committees with candidate interviews and campus visits. Attend and take minutes at faculty and department leadership meetings. Oversee support of ABET, curriculum and course management, course fees, schedules, grade changes, student evaluations, and senior interviews. Provide administrative support and coordinate efforts between the Department of Electrical and Computer Engineering Department in Salt Lake City and the University of Utah Asia Campus in South Korea. Event Planning & External Engagement Plan and execute with support staff major departmental events including the Faculty Retreat, External Advisory Board meetings, Chair’s List Luncheon, Technical Open House, and student events. Maintain industry, donor, alumni, and institutional contact list and support outreach efforts. Hiring and Personnel Processes Manage faculty, staff, and student hiring processes through PeopleAdmin, including posting, approvals, interviews, and offer letters. Support J-1 and H-1B visa processing in coordination with ISSS and OGC. Oversee affiliate appointments and campus access requests. Financial Oversight: Provide salary recommendations for staff. Work with Department Financial Operations Manager to minimize costs: organize regular non-personnel expense audits, identify and understand opportunities for improvement, and provide outcome-based feedback. Purchasing – Maintain oversight for Department non-personnel expenses, including reallocation of purchasing card activity, approval of reimbursement requests, invoice tracking, contract renewals, and processing expense reports for travel.
Operations, Facilities, and General Administration Maintain records for physical space assigned to faculty, students, and research groups. Oversee departmental reports, surveys, and reviews. Draft and disseminate various forms of communication on behalf of department leadership. Ensure efficient communication channels and support for postdoctoral fellows, visitors, and research groups. Manage support for room scheduling, parking permits, mailroom assignments, kitchen schedules and office treat rotations. Act as a liaison for department leadership with faculty and staff, the college, university, and outside entities.
Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications | EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Manager, Administrative / Office Services Management: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Preferences | Excellent communication skills and experience writing in a professional environment. Proficiency in Microsoft programs: Word, Excel, PowerPoint, OneNote, Outlook, Teams. Quick-learner, adaptable, self-starter with exceptional organizational capabilities and ability to function independently and exercise sound judgment. Exceptional time management skills and ability to manage multiple responsibilities and competing deadlines with minimal supervision. Experience with faculty records and processes at the University. Flexibility and willingness to help where needed. Committed to fostering a collaborative, supportive, and team-oriented work culture.
Type | Benefited Staff
Special Instructions Summary
Additional Information | The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN43758B
Job Title | Administrative / Office Services Management
Working Title | Administrative Manager
Career Progression Track | M00
Track Level | M3 - Manager
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | 40-hour Full Time, 8am – 5:00pm, some flexibility
VP Area | Academic Affairs
Department | 00065 - Elect & Computer Engineering
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $70,000 to $80,000
Close Date | 01/30/2026
Priority Review Date (Note - Posting may close at any time) | 12/19/2025
Job Summary | The Administrative Manager provides strategic, operational, and supervisory leadership for the Department of Electrical and Computer Engineering (ECE) in the John and Marcia Price College of Engineering (PCE). As a key advisor to the Department Chair and liaison to college and university offices, this role directs the department’s administrative, academic, and personnel processes to ensure smooth, compliant, and efficient operations.
The Administrative Manager oversees an administrative support team; coordinates complex faculty, student, and staff workflows; and leads process planning, policy implementation, and organizational improvements that support a large and growing department. This position reports to the PCE Director of Administration.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu Excellent health care coverage at affordable rates 14.2% retirement contributions that vest after four years Generous paid leave time10 paid Holidays per year 50% tuition reduction for employee, spouse, and dependent children Flex spending accounts Free transit on most UTA services Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel Professional development opportunities
The ECE Department is targeting to hire at the “Manager, Administrative / Office Services Management” job level based on their business need and budget.
Responsibilities | Essential Functions:In collaboration with the Department Chair and PCE leadership, the Administrative Manager oversees administrative and academic functions for the Department.
Strategic & Administrative Leadership: Serve as primary administrative and operational support for the Chair and academic operations of the ECE department; manage communications, priorities, and departmental workflow coordination. Oversee day-to-day department operations, academic operations, manage cyclical and ongoing administrative workflows, proactively anticipate emerging needs, and ensure compliance with university, college, and federal regulations. Contribute to the development and execution of the department’s mission aligned planning and strategic initiatives. Collaborate with leadership to develop and implement policies and procedures that improve administrative operations and staff support. Maintain departmental records, documentation systems, data reports and UBox structures to support efficient and transparent operations. Monitor and address concerns, complaints, and suggestions, ensuring timely and effective resolution to sustain high levels of service satisfaction. Staff Supervision & Workforce Management: Supervise administrative staff, providing coaching, performance management, UUPM goal setting, and workload coordination. Conduct hiring, onboarding, reclassification, remote-work agreements, and staff training. Responsible for managing the staff schedule, including timekeeping (MYTIME), time-off requests, and hybrid work schedules. Manage monthly staff meetings, cross-training, and annual staff retreats. Identify, share, and encourage participation in professional development opportunities. Ensure ongoing competency of staff team and awareness of situational opportunities for peer-learning. Faculty Affairs & Academic Administration: Monitor and coordinate all faculty review processes (RPT, TFR, and CAV). Serve as support for review subcommittees and the Department Advisory Committee (DAC). Responsible for maintaining faculty personnel records (excluding payroll) and activity reporting in Elements. Manage faculty processes, i.e., award nominations, sabbaticals, leave of absence, emeritus requests, and phase retirement requests. Manage faculty searches and hires (postings in PeopleAdmin, approvals, and required appointment documents). Assist search committees with candidate interviews and campus visits. Attend and take minutes at faculty and department leadership meetings. Oversee support of ABET, curriculum and course management, course fees, schedules, grade changes, student evaluations, and senior interviews. Provide administrative support and coordinate efforts between the Department of Electrical and Computer Engineering Department in Salt Lake City and the University of Utah Asia Campus in South Korea. Event Planning & External Engagement Plan and execute with support staff major departmental events including the Faculty Retreat, External Advisory Board meetings, Chair’s List Luncheon, Technical Open House, and student events. Maintain industry, donor, alumni, and institutional contact list and support outreach efforts. Hiring and Personnel Processes Manage faculty, staff, and student hiring processes through PeopleAdmin, including posting, approvals, interviews, and offer letters. Support J-1 and H-1B visa processing in coordination with ISSS and OGC. Oversee affiliate appointments and campus access requests. Financial Oversight: Provide salary recommendations for staff. Work with Department Financial Operations Manager to minimize costs: organize regular non-personnel expense audits, identify and understand opportunities for improvement, and provide outcome-based feedback. Purchasing – Maintain oversight for Department non-personnel expenses, including reallocation of purchasing card activity, approval of reimbursement requests, invoice tracking, contract renewals, and processing expense reports for travel.
Operations, Facilities, and General Administration Maintain records for physical space assigned to faculty, students, and research groups. Oversee departmental reports, surveys, and reviews. Draft and disseminate various forms of communication on behalf of department leadership. Ensure efficient communication channels and support for postdoctoral fellows, visitors, and research groups. Manage support for room scheduling, parking permits, mailroom assignments, kitchen schedules and office treat rotations. Act as a liaison for department leadership with faculty and staff, the college, university, and outside entities.
Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications | EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Manager, Administrative / Office Services Management: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Preferences | Excellent communication skills and experience writing in a professional environment. Proficiency in Microsoft programs: Word, Excel, PowerPoint, OneNote, Outlook, Teams. Quick-learner, adaptable, self-starter with exceptional organizational capabilities and ability to function independently and exercise sound judgment. Exceptional time management skills and ability to manage multiple responsibilities and competing deadlines with minimal supervision. Experience with faculty records and processes at the University. Flexibility and willingness to help where needed. Committed to fostering a collaborative, supportive, and team-oriented work culture.
Type | Benefited Staff
Special Instructions Summary
Additional Information | The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * What is your highest level of completed education?
- None
- High School Diploma or Equivalent
- Associate Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree
- * How many years of related work experience do you have?
- Less than 2 years
- 2 years or more, but less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more, but less than 8 years
- 8 years or more, but less than 10 years
- 10 years or more, but less than 12 years
- 12 years or more, but less than 14 years
- 14 years or more
- How did you hear about this position? Please specify the name of the job board, community, education, government agency, search engine, etc. used to find out about this position.
(Open Ended Question)
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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