Edtech.com's Summary

Concorde Career Colleges, Inc. is hiring an Administrative Operations Coordinator - CCC. This role provides essential administrative support to campus leadership, faculty, and staff, managing daily operations, compliance, onboarding documentation, and event coordination. The Coordinator ensures smooth communication and organized recordkeeping across departments to support campus activities and regulatory processes.

Highlights

Provide administrative support to Campus President, faculty, and staff.
Coordinate new hire documentation including I-9 compliance and credential verification.
Maintain organized records and filing systems for personnel and compliance documents.
Assist with scheduling meetings, campus events, and leadership calendars.
Support accreditation and regulatory documentation processes.
Manage office supply inventory and orders.
Requires minimum 3 years administrative experience and high school diploma; Associate's degree preferred.
Experience in post-secondary education preferred.
Proficient with productivity software and collaboration tools.
Offers benefits including tuition waiver, paid time off, retirement matching, paid parental leave, competitive insurance, and pet insurance.

Administrative Operations Coordinator - CCC Full Description

Overview:

Administrative Operations Coordinator

The Administrative Operations Coordinator provides comprehensive administrative support to the Campus President, faculty, and staff, ensuring efficient daily operations. This role performs general office functions, supports compliance and accreditation efforts, and coordinates onboarding documentation for new hires. This position also plays a key role in organizing campus events, maintaining records, and supporting communication across departments.

In addition to joining an organization with an outstanding mission, Concorde is happy to provide the following Benefits You'll Love -

Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible)
Retirement Matching: 50% match on the first 6% of your contributions after 90 days
Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
Competitive Insurance: Health, vision, and dental coverage for you and your dependents
Pet Insurance: Competitive coverage for your furry family members through ASPCA
Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment

Responsibilities:

Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative support
Coordinate and track new hire documentation, including I-9 compliance and credential verification
Maintain organized records and filing systems for personnel, compliance, and accreditation documentation
Assist with scheduling meetings, campus events, and coordinating leadership calendars
Prepare and distribute reports, correspondence, and official documents
Support accreditation and regulatory processes by gathering and submitting required documentation
Coordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documents
Coordinate office supply inventory and manage orders
Assist with special projects assigned by campus leadership
Other duties as assigned

Qualifications:
Education/Experience

High school diploma or GED (required); Associate’s degree in business or related field (preferred)
Minimum of three (3) years of administrative experience (required)
Experience in post-secondary education (preferred)

Skills

Apply knowledge and skills to complete tasks with minimal supervision
Identify straightforward problems and recommend potential solutions
Communicate clearly and effectively with peers and stakeholders
Demonstrate active listening and empathy in interactions
Participate in presentations or facilitate small group discussions
Manage multiple tasks in a dynamic environment
Use productivity software and collaboration tools with confidence
Show initiative and accountability for assigned outcomes
Perform routine tasks and seek guidance for new situations
Builds strong customer relationships and delivers customer-centric solutions
Achieves results consistently, even in tough circumstances
Develops and delivers multi-mode communications tailored to diverse audience needs
Seeks new growth opportunities and challenges through formal and informal development channels

Standard Abilities

Able and willing to:
- Communicate, think, learn, and reason
- Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
- Safely ambulate and/or maneuver when on-site at Company locations
- Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
Ability to use good judgment, problem-solving and decision-making skills
Ability to maintain confidentiality and manage sensitive information with discretion
Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
Ability to gain, understand and apply information and data as it relates essential functions of the position
Ability to foster long-term relationships with stakeholders

Work Environment

Work is performed indoors in a climate-controlled environment when on site at an assigned company location. Employees must be able to safely ambulate when on company premises.
This position is designated as On Campus or On Site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
Local travel required (up to 5%)

Original Job Description

Overview:

Administrative Operations Coordinator

In addition to joining an organization with an outstanding mission, Concorde is happy to provide the following Benefits You'll Love -

Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible)
Retirement Matching: 50% match on the first 6% of your contributions after 90 days
Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
Competitive Insurance: Health, vision, and dental coverage for you and your dependents
Pet Insurance: Competitive coverage for your furry family members through ASPCA
Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment

Responsibilities:

Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative support
Coordinate and track new hire documentation, including I-9 compliance and credential verification
Maintain organized records and filing systems for personnel, compliance, and accreditation documentation
Assist with scheduling meetings, campus events, and coordinating leadership calendars
Prepare and distribute reports, correspondence, and official documents
Support accreditation and regulatory processes by gathering and submitting required documentation
Coordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documents
Coordinate office supply inventory and manage orders
Assist with special projects assigned by campus leadership
Other duties as assigned

Qualifications:
Education/Experience

High school diploma or GED (required); Associate’s degree in business or related field (preferred)
Minimum of three (3) years of administrative experience (required)
Experience in post-secondary education (preferred)

Skills

Apply knowledge and skills to complete tasks with minimal supervision
Identify straightforward problems and recommend potential solutions
Communicate clearly and effectively with peers and stakeholders
Demonstrate active listening and empathy in interactions
Participate in presentations or facilitate small group discussions
Manage multiple tasks in a dynamic environment
Use productivity software and collaboration tools with confidence
Show initiative and accountability for assigned outcomes
Perform routine tasks and seek guidance for new situations
Builds strong customer relationships and delivers customer-centric solutions
Achieves results consistently, even in tough circumstances
Develops and delivers multi-mode communications tailored to diverse audience needs
Seeks new growth opportunities and challenges through formal and informal development channels

Standard Abilities

Able and willing to:
- Communicate, think, learn, and reason
- Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
- Safely ambulate and/or maneuver when on-site at Company locations
- Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
Ability to use good judgment, problem-solving and decision-making skills
Ability to maintain confidentiality and manage sensitive information with discretion
Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
Ability to gain, understand and apply information and data as it relates essential functions of the position
Ability to foster long-term relationships with stakeholders

Work Environment

Work is performed indoors in a climate-controlled environment when on site at an assigned company location. Employees must be able to safely ambulate when on company premises.
This position is designated as On Campus or On Site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
Local travel required (up to 5%)

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