Edtech.com's Summary

Arizona State University is hiring an Administrative Operations Specialist 3 for SPORTx. The role involves designing, coordinating, and delivering entrepreneurial programming and special projects, managing day-to-day operations, coordinating events and communications, overseeing administrative functions, and building partnerships to support program growth within the SPORTx initiative.

Highlights

Design, coordinate, and deliver entrepreneurial programming and manage program operations and award distribution.
Plan and execute outreach activities to increase student-athlete participation, and track program outcomes for continuous improvement.
Coordinate signature events, implement outreach campaigns, develop communications, and represent SPORTx at various events.
Oversee collision space operations, inventory, and safety, collaborate with financial staff on budgeting and purchasing.
Recruit, onboard, and support student workers, interns, and volunteers, providing development and feedback.
Build and maintain collaborative relationships across ASU, including coaches, administrators, and corporate partners.
Maintain proficiency in CRM software, budgeting tools, and project management systems.
Minimum qualifications include a bachelor’s degree and five years of relevant experience or equivalent training.
Desired qualifications include a master’s degree related to business or sports management, firsthand athletic experience, and strong understanding of NIL legislation.
Position salary range is $57,900 to $65,000 annually, depending on experience.

Administrative Operations Specialist 3, SPORTx at ASU Full Description

Job Profile:Administrative Operations Specialist 3

Job Family:Administrative Operations

Time Type:Full time

Max Pay - Depends on experience:$65,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:
Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Position Salary Range: $57,900 - $65,000, per year, DOE

Essential Duties:

Program Development & Delivery (35%)

Support the design, coordination, and delivery of entrepreneurial programming and special projects.
Manage program work plans, daily operations, and award distribution processes.
Plan and execute outreach, engagement activities, and pilots to increase student-athlete participation.
Track and evaluate program goals, outcomes, and funded projects, recommending improvements as needed.

Events, Marketing & Communications (25%)

Coordinate signature events such as Demo Days, workshops, and information sessions.
Implement outreach campaigns and recruitment strategies for participants, volunteers, and partners.
Develop and distribute communications (newsletters, social media, website, flyers); maintain contact databases and engagement metrics.
Represent SPORTx and the Venture Studio at entrepreneurship events, NIL panels, and conferences.

Operations & Administration (25%)

Oversee collision space operations, including reservations, inventory, safety, and site coordination.
Partner with financial staff on purchasing, expenditures, and budget tracking.
Recruit, onboard, and support student workers, interns, and volunteers, providing feedback and development opportunities.
Collect, track, and report program data, performance metrics, and financial information.

Partnerships & Engagement (10%)

Build and maintain collaborative relationships across ASU, with coaches, administrators, corporate partners, and sponsors to support program growth.
Assist in carrying out the vision, mission, and strategic objectives of SPORTx initiatives.

Other (5%)

Support ASU and community initiatives aligned with Edson E+I's mission.
Contribute to special assignments or emerging priorities as identified by leadership.

Performance & Professional Development Framework

This position will be evaluated and supported through Edson E+I's structured Check-In process, which emphasizes professional accountability, team contribution, and institute impact. The responsibilities outlined above will be measured against the following categories to ensure alignment with Edson E+I's culture and priorities:

Entrepreneurial Mindset: Applying initiative, adaptability, and problem-solving to design and deliver programming that supports venture success.
Flexibility & Stretch Work: Demonstrating reliability and willingness to take on stretch assignments across Chandler Endeavor, Edson E+I, and community partners.
Team Culture & Collegiality: Contributing to a positive, inclusive culture by supporting colleagues, mentoring peers, and showing up to collective efforts such as events and ecosystem engagement.
Cross-Institute Collaboration: Building partnerships and sharing knowledge across Edson E+I and ASU units to ensure programmatic alignment and maximize ecosystem impact.
Innovation & Risk-Taking: Designing and testing bold new approaches to incubation, gathering data, and sharing learnings to inform future models.
Professionalism & Accountability: Owning deliverables, proactively communicating progress and challenges, and consistently modeling reliability in program operations.
Inclusivity & Emotional Intelligence: Ensuring that Chandler Endeavor reflects Edson E+I's hyper-inclusive incubation model, fostering belonging, empathy, and equity for all ventures.

Desired Qualifications:

Master's degree in business, entrepreneurship, sports management, or a related field.
Lived experience as a collegiate or professional athlete.
Strong understanding of Name, Image, and Likeness (NIL) legislation and its implications for collegiate athletics.
Proficiency in CRM software, budgeting tools, and project management systems.
Experience working in an entrepreneurial environment.
Experience in planning and managing activities and establishing priorities.
Experience in establishing and maintaining effective working relationships with peers, community members, and stakeholders.
Experience in work that requires attention to detail. Self-organized and reliable.
Demonstrated knowledge of concurrent program coordination.

Working Environment:

Work duties are performed in diverse settings, including: SPORTx offices at Mountain America Stadium (Tempe, AZ), various event/program locations, and a remote work environment.
This position may be involved in supporting various events and programs. This can include setup and breakdown of materials and other equipment that may require lifting or handling of moderately heavy items.
Some domestic travel to various program locations may be required.
Regular activities require the ability to quickly change priorities, which may include and/or are subject to the resolution of conflicts.
May require a flexible working schedule in order to accommodate projects and initiatives, and student-athlete schedules.
Regular communication to perform essential duties.

Flexible Work Options:

Alternative work schedules can include staggered start and stop times.
Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
Full remote work is spending every workday at a site other than assigned ASU work location. This arrangement granted when the criteria in the flexible work arrangement policy are met. Executive vice president-level approval is required.

Department Statement:

Every year since 2016, ASU has been named the most innovative university in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all ten years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way.

The J. Orin Edson Entrepreneurship + Innovation Institute supports connections and collaborations across ASU and its partner communities to make entrepreneurship accessible to everyone by providing material support and resources for entrepreneurship while advancing ASU's national and international reputation as an entrepreneurial institution of higher education. Edson E+I is a dynamic and fast-paced working environment with a team of interdisciplinary colleagues supporting an extensive suite of programs that provide outreach, engagement, and training opportunities to promote an inclusive and diverse entrepreneurial ecosystem and economic growth.

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$14306.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description