Administrative Project Coordinator

Administrative Project Coordinator

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 Posting Details 

Posting Number  | S06795P
Position Title  | Administrative Project Coordinator
Functional Title  |
Department  | Student Transitions Programs
Salary Range  | $42,440 - DOQ
Pay Basis  | Monthly
Position Status  | Regular full-time
Location  | Richardson
Position End Date (if temporary)  |
Posting Open Date  | 12/18/2025
Posting Close Date  | 01/25/2026
Open Until Filled  | No
Desired Start Date  | 02/16/2026
Job Summary  | The Student Transition Programs (STP) department at The University of Texas at Dallas is excited to welcome an Administrative Project Coordinator to the team! STP supports Freshman Orientation, Transfer Orientation, Transfer Student Services, Commuter Student Programs, Comet Families, Comet Camp, and Transition Programming (Sophomore Year Experience, Junior Year Experience, and Senior Year Experience).

Mission of STP
In support of the mission of The University of Texas at Dallas and the Division of Student Affairs, Student Transition Programs facilitates the transition of new students and their families into the institution and provides programs, services, and involvement opportunities specific to first-year students, transfer students, commuter students, the families of students, sophomores, juniors, and seniors as they evolve throughout their education. Through a welcoming atmosphere, we provide the framework for students to learn and develop as they adjust to the expectations, standards, and academic rigors of the university while fostering pride in the UT Dallas community.

Vision of STP
To be an international leader in creating belonging through impactful programs for students, staff, faculty, and families to experience connections and feel cared about, respected, and valued by the campus community.

The Role
The Administrative Project Coordinator will play a critical role in organizing and implementing administrative activities within the STP office and oversee Commuter Services. This position involves managing a variety of administrative tasks, ensuring smooth day-to-day operations, and fostering positive relationships with students, staff, and community partners. This full-time position (Monday-Friday, 8 am-5 pm) is responsible for managing the front desk and supporting daily business functions and operations. The role involves providing exceptional customer service to the campus community through email, phone, and in-person interactions in a timely and professional manner.

Minimum Education and Experience  | Bachelor’s degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience.

Preferred Education and Experience  |
Experience in managing an office setting. Strong customer service skills. Strong oral, written, and interpersonal communication skills. Proactive and detail-oriented with strong organizational skills. Ability to multi-task, problem-solve, and prioritize effectively. Proficiency in Microsoft Office applications. Experience in information and records administration. Experience in higher education. Passion for student development and community engagement. 

Other Qualifications  | To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities  | Duties include, but are not limited to:

Administrative ResponsibilitiesGreet and provide outstanding customer service at the front desk during business hours (Monday-Friday, 8 am-5 pm; with a one-hour lunch break). Maintain office communications, meeting minutes, and schedules, including shared Outlook office calendars. Respond to inquiries via shared office email inboxes. Create and manage targeted communications to support department initiatives. Answer phones, greet guests, and direct in-person inquiries to the appropriate individuals. Manage office supplies, assets, inventory, cleanliness, and assist with troubleshooting office equipment. Assist in the coordination logistics for meetings/events such as booking reservations, catering, communicating to vendors, and hiring. Utilize various software tools to develop and execute tasks such as survey creation, review, and preparation. Perform other duties and special projects as assigned to support the mission and operations of the Student Transition Programs department.
Event & Project CoordinationSupports project timelines and logistics for items such as room reservations, catering, vendor communication, and student hiring paperwork. Utilize software tools (e.g., Qualtrics, Microsoft Forms, Canva) to support departmental projects such as surveys, registration forms, and data review. Support the planning and execution of major STP events, including orientation, Comet Camp, Family Day, and year-round transition programs.

Student Support & ProgrammingMay assist with onboarding or providing task supervision for student workers supporting front desk or other department initiatives. Oversee the Commuter Student Programs, including recruitment, training, communication, and engagement opportunities for Road Warriors. Track commuter engagement and identify opportunities to enhance the commuter student experience.

Community Engagement & Digital ToolsAssist with the management of digital communications and engagement with content and support user training and onboarding. Contribute updates and relevant information to the digital engagement communications and platforms.

Physical Demands and Working Conditions  | Days/M-F: 8am-5pm/Nights and weekends as needed. Work outside of the normal business hours may be required. Work in a dynamic office environment, with frequent interaction with students, staff, and external partners. General office conditions may include standing or sitting for long periods of time and moving or lifting objects if able. Employees if able can obtain a valid Texas driver’s license and maintain an acceptable driving record during employment to drive a UT Dallas-owned vehicle or golf car.

Physical Activities  |
Working Conditions  |
Additional Information  | After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

Competitive Salary Tuition Benefits BCBS PPO Medical Insurance Options AD&D Insurance Dental & Vision Plan Options Long and short-term disability TRS Retirement Plan Fertility Benefits Paid time off Remote Work Options – approved by department
All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.  Visit https://hr.utdallas.edu/employees/benefits/ for more information.
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary  |
Important Message  | 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Supplemental Questions

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Applicant Documents

Human Resources, 
 800 West Campbell Road, AD3.418 
 Richardson, 
 TX 75080-3021