University of Kentucky
Administrative Services Asst Senior
🇺🇸 Lexington, KY
🕑 Full-Time
💰 $19 - $31 per Hour
💻 Other
🗓️ July 1st, 2025
Edtech.com's Summary
- Prepare Project Authorization and Disbursement Requests (PADRs) and manage subaward purchase orders.
- Triages communications to ensure compliance and timeliness in administrative processes.
- Assist with post-award research administration including account revisions and managing residuals.
- Support OSPA Directors with specialized tasks, report generation, and administrative functions.
- Required proficiency with Microsoft Office programs such as Word and Excel.
- Compensation ranges from $19.18 to $30.68 per hour.
- Minimum qualifications include an Associate's degree and five years of related experience, with equivalencies allowed.
- Works within the Office of Sponsored Projects Administration managing over $480 million in extramural grants and contracts.
- Standard Monday through Friday, 8:00 am to 5:00 pm schedule.
- No supervisory responsibilities are associated with this position.
Administrative Services Asst Senior Full Description
Requisition Number | RE50146
Working Title | Administrative Services Assistant Senior
Department Name | 40130:Sponsored Projects Administration
Work Location | Lexington, KY
Grade Level | 43
Salary Range | $19.18-30.68/hour
Type of Position | Staff
Position Time Status | Full-Time
Required Education | AA
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | 5 yrs
Required License/Registration/Certification | None.
Physical Requirements | Sitting for long periods of time; and repetitive motion related to computer work.
Shift | Monday-Friday; 8:00 am-5:00 pm.
Job Summary
The Office of Sponsored Projects Administration (OSPA) is seeking an Administrative Services Assistant Senior.
This position plays a key role in delivering prompt and effective support by executing complex administrative processes and providing guidance to administrative staff. Responsibilities include preparing PADRs, managing subaward purchase orders, and triaging communications to ensure compliance and timeliness. This position also assists in post-award research administration tasks, such as processing account revisions and managing residuals. Additionally, the role supports OSPA Directors with specialized tasks, report generation, and administrative functions. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work independently while fostering a collaborative environment.
The University of Kentucky uses equivalencies in determining if a potential applicant meets the minimum education and experience. Related experience can be substituted for education. Click here for more information about equivalencies: http://www.uky.edu/hr/employment/working-uk/equivalencies
The Department
OSPA is responsible for administering over $480 million in extramural grants and contracts awarded through the University of Kentucky Research Foundation. Services are available to all University faculty and staff and include: advice and assistance with budget preparation and other administrative requirements of proposals; proposal submission; review, negotiation and acceptance of awards; interpretation and information regarding sponsor policies and regulations; preparation of subcontract documents; administration of UK’s Conflict of Interest Policy. More information about the department can be found at: https://www.research.uky.edu/office-sponsored-projects-administration
UK Benefits
The University of Kentucky is proud to offer a benefits package that helps us recruit and retain the very best faculty and staff. In addition to your take-home pay, your benefits package is a major component of your total compensation at UK. These benefits include our 200 percent match on eligible retirement contributions; competitive health, dental, and vision coverage; tuition benefits for classes at UK, and much more. To learn more about these benefits, please visit: https://hr.uky.edu/employment/our-benefits.
UK, located in Lexington, KY, is the ninth-largest economic company in the state. Lexington has been ranked as one of the nation’s best places to live and work, and offers a vibrant community for professionals and their families. Lexington is safe, affordable, and offers excellent education opportunities, and is home to several Fortune 500 companies and the University of Kentucky. More information regarding Lexington can be found at: https://vimeo.com/302892787
Skills / Knowledge / Abilities | Microsoft Office products, such as Word and Excel.
Does this position have supervisory responsibilities? | No
Preferred Education/Experience |
Deadline to Apply | 07/07/2025
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
- * Please describe a situation that required you to use your problem solving skills and share how you resolved the problem.
(Open Ended Question) - * Please describe your experience providing customer service in a fast paced work environment.
(Open Ended Question) - * Describe a situation where you had to multitask and how you handled the situation.
(Open Ended Question)
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