Administrative Specialist I

Administrative Specialist I

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 Posting Details 

Job #  | 042353
Department Code  | 20201-7253
Department  | Academic Affairs
Job Title  | Administrative Specialist I
Location  | Syracuse, NY
Campus  | Syracuse, NY
Commitment to On-Campus Experience  | Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus. Remote work arrangements are limited in accordance with University policy.
Pay Range  | $21.63 - $26.59
Pay Determination  | Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level  | S4
FLSA Status  | Non-exempt
Hours  | Standard University business hours.

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
This is a 20 hours/week part-time position.
Job Type  | Part-time
Unionized Position Code  | UA

Job Description  | The position supports the Science and Technology Entry Program, a sponsored program funded by New York State Education Department.

This is a 20 hours/week part-time position.
This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.
Education and Experience  | Associate’s degree with 3-5 years’ experience in office administration, or equivalent combination of education and experience. Bachelor’s degree preferred.

Skills and Knowledge  | Demonstrated ability managing budgets, accounts payable and receivable in University setting. Solid understanding of Microsoft Office and Adobe Professional suite. Ability to design and maintain database-using ACCESS and website content editing (desirable). Ability to work within a team, independently, use initiative and make key decisions quickly. Demonstrated experience in event coordination inclusive of ordering equipment, food, and vendor payment. Excellent interpersonal communication skills. Exceptional problem solving and customer service skills. Strong attention to details and ability to interact with parents/students from diverse backgrounds. Knowledge of University setting desirable.

Responsibilities  | Monitor sizable grant funded budgets, incomes, disbursements, and expenditures. Provide fiscal updates to the Program Director and Assistant Director. Manage the credit card reconciliation submission, reimbursements, and prepare financial documents UPMCS, IDs, Travel Vouchers, Reimbursements, E-Pro, JE, etc.) for the office. Maintain student records, databases and other confidential documents. Conduct student review of applications, follow up with parents/legal guardians for documents. Assist with sending out weekly emails, tutorial requests, and program updates for 125 participants. Contact schools and/or guidance counselors for report cards and other academic documents. Other duties as assigned.

Physical Requirements  | Not Applicable
Tools/Equipment  | Not Applicable
Application Instructions  | In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University  | Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area  | Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement  | Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans  | Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Respectful and Welcoming Community  | Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.

Quick Link  | https://www.sujobopps.com/postings/111347
Job Posting Date  | 10/24/2025
Application Deadline  |
Full Consideration By  |
Job Category  | Staff
Message to Applicants  | 

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