University of Idaho
Administrative Specialist I
🇺🇸 Moscow, ID
🕑 Full-Time
💰 $20 per Hour
💻 Other
🗓️ October 9th, 2025
Edtech.com's Summary
- Manage records and documents for the department.
- Provide general administrative support, including proofreading, handling mail, and potentially managing cash.
- Greet visitors, answer calls and emails, and direct inquiries appropriately.
- Use computer software for word processing, email, and internet searches.
- Preferred skills include customer service experience, office setting familiarity, and proficiency in Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and photo editing tools like Photoshop.
- Preferred familiarity with Banner, Canvas, and university policies and procedures.
- Required qualification: High School Diploma or equivalent.
- Pay starts at $19.50 per hour or higher depending on education and experience.
- Full-time, fiscal year appointment with a non-exempt, classified status.
- Supports students, faculty, staff, and incarcerated learners as part of the Independent Study in Idaho team.
Administrative Specialist I Full Description
Posting Number | SP005044P
Position Title | Administrative Specialist I
Division/College | Vice Provost for Digital Learning
Department | Independent Study in Idaho
Location | Moscow
Posting Context Statement | Join the Independent Study in Idaho (ISI) team as an Administrative Specialist I and play a key role in supporting students, faculty, and staff. This position handles a variety of administrative tasks, including managing records, responding to inquiries, processing exams, supporting incarcerated learners, and maintaining departmental systems. As a first point of contact, you’ll ensure clear, accurate, and confidential communication.
Position Overview | Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.
Duties may include: Manage records and documents Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information Other duties as assigned
Unit URL | Independent study in Idaho | University of Idaho
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Customer service experience Experience working in an office setting Experience meeting deadlines, handling pressure, and delivering accurate information to team members and leadership Experience solving complex problems in a professional and efficient manner Experience with understanding and explaining policies, regulations, and procedure Attention to detail, with excellent writing, editing, and communication skills as shown in application materials Collaborating effectively and building positive working relationships Analyzing data to make informed decisions and solve problems creatively Proficient in Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and photo editing tools like Photoshop Managing projects independently, learning new skills quickly, and showing initiative without needing close supervision Familiarity with Banner and Canvas in a work setting Familiarity with the University of Idaho or similar institutions
Physical Requirements & Working Conditions | Ability to sit/stand at a desk for extended periods and work on a computer
Degree Requirement | N/A: No degree requirement
Employee Category | Classified
Pay Range | $19.50 or higher depending on education and experience
Type of Appointment | Fiscal Year
FTE | 1.0
Full Time/Part Time | Full Time
Funding | This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 10/08/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | To receive first consideration, please submit a cover letter, current resume, and references (include at least 1 supervisors) no later than October 26, 2025.
In your cover letter, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.
If you would like a copy of the full job description, please contact Jennifer Radil at jradil@uidaho.edu.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
- Resume/CV
- Cover Letter/Letter of Application
- List of References
- * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Word of Mouth
- Militaryjob.com
- DSPSjobs.com
- Higher Education Recruitment Consortium (HERC)
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)
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