University of Idaho
Administrative Specialist II
🇺🇸 Moscow, ID
🕑 Full-Time
💰 $20 per Hour
💻 Other
🗓️ May 22nd, 2025
Edtech.com's Summary
Highlights
- Coordination of logistics for travel and meetings
- Composing, proofreading, and editing business documents
- Managing schedules and event calendars
- Providing administrative support as the department's first point of contact
- Required: Experience in office support and using computer software like MS Office
- Based on experience; starting at $19.65 per hour
- High School Diploma required; Bachelor's preferred in business or related field
Administrative Specialist II Full Description
Posting Number | SP004883P
Position Title | Administrative Specialist II
Division/College | College of Engineering
Department | Electrical & Computer Engineering
Location | Moscow
Posting Context Statement | The role encompasses various responsibilities to support both academic and administrative functions within the department. This position starts as a level II, but has the opportunity for career progression based on performance and the annual evaluation process
Position Overview | The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include: Compose, proofread, edit and distribute a variety of business documents and routine reports Maintain schedules and event calendars Coordinate logistics for regular travel and meetings Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals Manage inventory Other duties as assigned
Unit URL | Department of Electrical & Computer Engineering – University of Idaho (uidaho.edu)
Position Qualifications
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Bachelor’s Degree in business, finance or a related field Experience in providing excellent customer service Using MS Office and other complex software (such as financial and personnel records management systems) while completing administrative tasks Interpreting, applying, and explaining complex information such as regulations, policies or services Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex processes Proclivity for identifying and implementing process efficiency improvements Ability to work effectively and cooperatively with multiple units and departments Providing proactive, strategic and detail-oriented approaches with a strong commitment to quality Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
Physical Requirements & Working Conditions | None
Degree Requirement | Listed degree qualification is required at time of hire
Employee Category | Classified
Pay Range | $19.65 per hour or higher depending on experience
Type of Appointment | Fiscal Year
FTE | 1.0
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 05/21/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | Applications received by June 4, 2025 will receive first consideration.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
- Resume/CV
- Cover Letter/Letter of Application
- List of References
- * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- Disabled in Higher Ed
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Veterans in Higher Ed
- Word of Mouth
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)
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