University of Idaho
Administrative Specialist II
🇺🇸 Moscow, ID
🕑 Full-Time
💰 $20 per Hour
💻 Administrator
🗓️ June 6th, 2025
Edtech.com's Summary
- Coordinate office workflow and communication.
- Compose, proofread, and edit business documents.
- Maintain schedules, calendars, and coordinate logistics for travel and meetings.
- Utilize computer software for word processing, spreadsheets, and data management.
- High School Diploma or equivalent required.
- Pay rate of $20.00 per hour or higher.
- One year of office support experience necessary.
- Experience supervising staff or volunteers preferred.
Administrative Specialist II Full Description
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Posting Number | SP004900P
Position Title | Administrative Specialist II
Division/College | Vice Provost for Strategic Enrollment Management
Department | Academic Support Programs
Location | Moscow
Posting Context Statement | This position performs a variety of support duties for the Vandal Success Center (University Advising and Academic Support Programs). This role is key to supporting the smooth operation of the department, including coordinating office workflow and communications, as well as overseeing the hiring, training, and scheduling of front desk staff, and other administrative tasks. Located in the ISUB on U of I’s Moscow campus, this position offers a dynamic and supportive work environment within a student services team dedicated to fostering student success.
Position Overview | The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include: Compose, proofread, edit and distribute a variety of business documents and routine reports Maintain schedules and event calendars Coordinate logistics for regular travel and meetings Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals Manage inventory Other duties as assigned
Unit URL | Vandal Success | University of Idaho
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Experience supervising staff, students, and/or volunteers Experience collecting and compiling data Experience using computer information systems that manage an organization’s finances, business processes and/or records
Physical Requirements & Working Conditions | None
Degree Requirement | Listed degree qualification is required at time of hire
Employee Category | Classified
Pay Range | $20.00 per hour or higher commensurate with experience
Type of Appointment | Fiscal Year
FTE | 1
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 06/05/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | This position is posted as open until filled, however, applications submitted on or before June 22, 2025 will receive priority consideration.
Position will remain open until a suitable pool of candidates is identified.
Applicants:
Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.
For resources about how to write a letter of qualification, please visit the HR website here: Applicant Resources – Careers | University of Idaho (uidaho.edu)
If you would like to view a full copy of the job description, please reach out to the search coordinator at eschirmer@uidaho.edu
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
- Resume/CV
- List of References
- Letter of Qualification
- * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- Disabled in Higher Ed
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Veterans in Higher Ed
- Word of Mouth
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
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