University of Idaho
Administrative Specialist III
🇺🇸 Moscow, ID
🕑 Full-Time
💰 $24 per Hour
💻 Administrator
🗓️ July 2nd, 2025
Edtech.com's Summary
University of Idaho is hiring an Administrative Specialist III to provide advanced operational and programmatic support within the College of Science. The role manages front office functions, supports faculty, staff, and students, and handles administrative tasks such as coordinating office activities, maintaining records, assisting with financial processes, and supporting events and meetings.
Highlights
- Manages office functions, procedures, and records to ensure smooth departmental operations.
- Provides administrative support by prioritizing and responding to university-related business matters.
- Responds to moderate questions regarding unit and university policies and procedures.
- Coordinates meetings, events, and complex travel arrangements.
- Composes and distributes meeting notes, routine correspondence, and reports.
- Maintains individual and office calendars and supervises or directs work of others as needed.
- Utilizes university software to process financial documents such as travel claims, expense reports, requisitions, and purchase orders.
- Requires three years of administrative or office support experience and proficiency in word processing, spreadsheets, email, and internet research.
- High school diploma or equivalent is required; preferred qualifications include customer service skills, experience with financial and personnel systems, Banner software, and supervisory knowledge.
- Compensation starts at $24.00 per hour or higher based on experience; position is full-time, fiscal year, non-exempt, and classified.
Administrative Specialist III Full Description
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Administrative Specialist III
Position Details
Position Information
Internal Posting? |
Posting Number | SP004926P
Position Title | Administrative Specialist III
Division/College | College of Science
Department | College of Science Admin
Location | Moscow
Posting Context Statement | This position reports directly to the College of Science (COS) Business Officer, providing administrative, personnel and financial support to ensure efficient College operations. As a key member of the shared services team, the Administrative Specialist III manages front office functions, assists students, faculty, and staff and supports hiring, purchasing, events and academic processes. The role also provides dedicated support to the Bioinformatics and Computational Biology (BCB) program and serves as backup for departments during staff absences or peak times. This position helps maintain a professional office environment and ensures consistent, accurate service delivery.
Position Overview | The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include: Coordinate office functions and maintain office processes, procedures, and records Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts Support regular and non-routine meetings and events; coordinate complex travel arrangements Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports Maintain individual and office calendars Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator May supervise or direct the work of others Other duties as assigned
Unit URL | https://www.uidaho.edu/sci
Posting Number | SP004926P
Position Title | Administrative Specialist III
Division/College | College of Science
Department | College of Science Admin
Location | Moscow
Posting Context Statement | This position reports directly to the College of Science (COS) Business Officer, providing administrative, personnel and financial support to ensure efficient College operations. As a key member of the shared services team, the Administrative Specialist III manages front office functions, assists students, faculty, and staff and supports hiring, purchasing, events and academic processes. The role also provides dedicated support to the Bioinformatics and Computational Biology (BCB) program and serves as backup for departments during staff absences or peak times. This position helps maintain a professional office environment and ensures consistent, accurate service delivery.
Position Overview | The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include: Coordinate office functions and maintain office processes, procedures, and records Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts Support regular and non-routine meetings and events; coordinate complex travel arrangements Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports Maintain individual and office calendars Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator May supervise or direct the work of others Other duties as assigned
Unit URL | https://www.uidaho.edu/sci
Position Qualifications
Required Experience | Three years performing administrative or office support functions Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, spreadsheets, email and internet research
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Providing customer service Using complex software (such as financial and personnel records management systems) while completing administrative tasks Some knowledge of: Supervisory practices; financial record keeping methods; personnel administration Experience working with minimal supervision Experience planning and coordinating program activities and events as well as support regular and non-routine meetings and events; coordinate complex travel arrangements Banner training and experience in Finance, Human Resources, and Student Modules and Banner Web Applications Managing calendars and/or scheduling Interpreting, applying and explaining complex information such as regulations, policies or services Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements
Physical Requirements & Working Conditions | None
Degree Requirement | N/A: No degree requirement
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Providing customer service Using complex software (such as financial and personnel records management systems) while completing administrative tasks Some knowledge of: Supervisory practices; financial record keeping methods; personnel administration Experience working with minimal supervision Experience planning and coordinating program activities and events as well as support regular and non-routine meetings and events; coordinate complex travel arrangements Banner training and experience in Finance, Human Resources, and Student Modules and Banner Web Applications Managing calendars and/or scheduling Interpreting, applying and explaining complex information such as regulations, policies or services Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements
Physical Requirements & Working Conditions | None
Degree Requirement | N/A: No degree requirement
Posting Information
FLSA Status | Non-Exempt
Employee Category | Classified
Pay Range | $24.00 per hour or higher depending on experience
Type of Appointment | Fiscal Year
FTE | 1
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 06/30/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | This position is open until filled, however, applications received on or before July 14, 2025 will receive first consideration. Posting will remain open until a suitable pool of candidates is identified. Please use your cover letter/letter of application to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. If you would like to view a full copy of the job description, please reach out to the search coordinator at science@uidaho.edu
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Employee Category | Classified
Pay Range | $24.00 per hour or higher depending on experience
Type of Appointment | Fiscal Year
FTE | 1
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 06/30/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | This position is open until filled, however, applications received on or before July 14, 2025 will receive first consideration. Posting will remain open until a suitable pool of candidates is identified. Please use your cover letter/letter of application to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. If you would like to view a full copy of the job description, please reach out to the search coordinator at science@uidaho.edu
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Applicant Documents
Required Documents
- Resume/CV
- Cover Letter/Letter of Application
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- Disabled in Higher Ed
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Veterans in Higher Ed
- Word of Mouth
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)
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