Manager, Administration

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Manager, Administration

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Open Date  | 07/01/2025
Requisition Number  | PRN42352B
Job Title  | Manager, Administration
Working Title  | Administrative Manager, Nucleus
Job Grade  | F
FLSA Code  | Administrative
Patient Sensitive Job Code?  | No
Standard Hours per Week  | 40
Full Time or Part Time?  | Full Time
Shift  | Day
Work Schedule Summary  | On-site: Monday – Friday, 9am – 5pm
VP Area  | President
Department  | 02488 - Nucleus Institute
Location  | Other
City  | Lehi, UT
Type of Recruitment  | External Posting
Pay Rate Range  | $65,000-$80,000
Close Date  | 09/30/2025
Priority Review Date (Note - Posting may close at any time)  |
Job Summary  | The Nucleus Institute team at the Utah System of Higher Education is ardently engaged in steering a multitude of pioneering projects within the state, each designed to harness the innovative capital of Utah’s academic and economic vitality. Notably, the team is at the forefront of the Innovation District at The Point project. This ambitious project is a nexus where academia, industry leaders, and policy makers converge to foster a symbiotic ecosystem, encouraging the exchange of ideas and the nurturing of innovation. The environment is meticulously designed to spur research and development, start-up incubation, and collaborative opportunities that can translate academic research into tangible societal benefits. Furthermore, the team is instrumental in managing the $40 million Utah Innovation Fund. This significant investment underscores Utah’s commitment to economic progression by methodically commercializing a range of breakthrough technologies. These are discoveries, advancements, or developments that are connected within Utah’s higher education institutions. By providing essential capital, mentorship, and strategic guidance, the fund aims to shepherd these innovations from the laboratory to the marketplace, thereby solidifying Utah’s reputation as a crucible of innovation. Thirdly we have the Utah Policy Innovation Lab, a specialized entity dedicated to enhancing the policy-making process through a research-centered approach. The Utah Policy Innovation Lab is a testament to the team’s commitment to evidence-based policy development, ensuring that the decisions that shape the future of Utah are informed by rigorous research and comprehensive collaborations.

The ideal candidate will be a self-motivated team member with excellent customer service, organization, communication, data research and tracking, document preparation, modern technology experience, and demonstrated multitasking skills.
This position provides complex administrative support to The Nucleus Institute; including working closely with vendors, partners, finance, purchasing, human resources, and navigation of University systems.

This is a full-time, on-site position, working out of our office in Lehi. Hybrid and remote work is not available for this position.
Responsibilities  | Office Administration: Administrative support to Executive Director. Maintain an SOP and ensure all systems and operations for the Nucleus Institute run effectively. Act as a liaison between internal and external constituencies involved in program related activities, including HR, legal, accounting, external software, and partner organizations. Manage expense reporting for the team including purchases, invoices and billing, travel, and mileage expenses. Manage software subscriptions and contracts. Manage an effective Google Drive and cloud organization system for team documents. Manage the team calendar and scheduling for meetings that include multiple members of the team. Assist in scheduling travel for team members, as needed. Assist the Marketing team in the planning and execution of events. Ensure HR trainings are completed by the team. Ensure board minutes are approved, signed, and organized. Design and order team swag, as needed. 
Utah Innovation Fund Operations Management:Maintain up-to-date portfolio profile entries in Investment Management software. Support the Utah Innovation Fund Operations Director in ensuring adherence to state code, documents, state reports, and auditing standards. Distribute investment materials for meetings in advance. Coordinate with the legal team to manage NDAs, conflicts of interest, and other legal documents. Organize and maintain legal and financial information to ensure compliance and easy access for the Managing Directors.
Intern Program Coordinator:Facilitate the recruitment process in coordination with UIF team and HR. Coordinate with Universities across the state for Info Sessions and Job Fairs. Manage Intern onboarding, offboarding, schedules and timecards. Coordinate and conduct orientation sessions for new interns, ensuring they understand the organization’s culture, policies, and expectations. Regularly monitor and evaluate the interns’ progress, providing constructive feedback and addressing any issues or challenges they face.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.
Minimum Qualifications  | Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four to six years of progressively more responsible management experience. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences  |
Type  | Benefited Staff
Special Instructions Summary  |
Additional Information  | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu



https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

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 University Human Resource Management 
 250 East 200 South, Suite 125 Salt Lake City, UT 84111
 Contact us: (801) 581-2169 By Email: employment@utah.edu 

 

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