University of Idaho
Administrative Specialist III
🇺🇸 Moscow, ID
🕑 Full-Time
💰 $20 per Hour
💻 Other
🗓️ October 23rd, 2025
Edtech.com's Summary
- Manage daily operations, financial activities, and administrative tasks for the Department of Business.
- Serve as first contact point for the department, liaising with students, advisory board members, and external stakeholders.
- Coordinate office functions, maintain records, and ensure compliance with university policies.
- Support meetings and events, including complex travel coordination.
- Prepare and submit financial documents through university systems such as travel claims and purchase orders.
- Supervise student employees and potentially other staff.
- Required experience: minimum three years in administrative or office support roles with strong document composition and software proficiency.
- Preferred skills: advanced spreadsheet skills, process improvement, problem-solving, knowledge of university software, and ability to work autonomously.
- Education requirement: High School Diploma or equivalent.
- Compensation starts at $20.35 per hour, full-time, fiscal year appointment.
Administrative Specialist III Full Description
Posting Number | SP005062P
Position Title | Administrative Specialist III
Division/College | College of Business & Economics
Department | Business
Location | Moscow
Posting Context Statement | Reporting to the Department of Business (DoB) Head, the Administrative Specialist provides administrative support to the department and is responsible for managing daily operations, financial activities and accomplishing administrative tasks. This position is the unit’s first point of contact, overseeing student employees and acting as departmental liaison to business students, DoB advisory board members and external stakeholders. The Administrative Specialist is also responsible for reviewing, streamlining and documenting processes for the DoB, as well as ensuring compliance with departmental, college and university policies. This position functions with minimal supervision.
Position Overview
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include: Coordinate office functions and maintain office processes, procedures, and records Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts Support regular and non-routine meetings and events; coordinate complex travel arrangements Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports Maintain individual and office calendars Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator May supervise or direct the work of others Other duties as assigned
Unit URL | College of Business and Economics | University of Idaho
Position Qualifications
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Advanced spreadsheet software experience for summarizing data and preparing reports Researching, interpreting, applying and explaining complex information Process improvement work and documentation of processes Solving problems and performing liaison activities in a professional setting Coordinating activities requiring complex arrangements Proficiency using various University of Idaho software platforms Working knowledge of concepts, practices, and procedures in higher education Effective time management in a fast-paced setting. Working autonomously. Maintaining confidentiality.
Physical Requirements & Working Conditions | None
Degree Requirement | Listed degree qualification is required at time of application
Employee Category | Classified
Pay Range | $20.35 per hour or higher depending on experience
Type of Appointment | Fiscal Year
FTE | 1
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 10/21/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | Applications submitted on or before November 4, 2025 will receive first consideration. Please address all required and applicable preferred qualifications in your letter of qualification.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
- Resume/CV
- Letter of Qualification
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question) - * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Word of Mouth
- Militaryjob.com
- DSPSjobs.com
- Higher Education Recruitment Consortium (HERC)
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