University of Kentucky
Administrative Staff Officer II
🇺🇸 Lexington, KY
🕑 Full-Time
💰 $47K - $78K
💻 Other
🗓️ October 3rd, 2025
Edtech.com's Summary
- Manage and provide oversight of endowment and private gift resources, funding options, and EGATS implementation.
- Monitor grant funding and scholarship award processes, including SAG form review and approval.
- Advise Student Success staff on proposal development and prepare compliant proposal budgets and sponsor forms.
- Support forecasting and ongoing initiatives related to Student Success funding.
- Ensure compliance with University-mandated internal controls and collaborate with operational leaders on fiscal planning and HR strategy.
- Proficient in Microsoft Office suite, SAP, and familiar with University of Kentucky business procedures and policies.
- Requires a Bachelor's degree and a minimum of 3 years related experience.
- Salary range from $47,278 to $78,000 per year.
- Position requires strong analytical, verbal, and written communication skills along with professional ethics.
- Position does not have supervisory responsibilities and involves working primarily Monday through Friday with occasional evenings or weekends.
Administrative Staff Officer II Full Description
Requisition Number | RE51854
Working Title | Grant, Endowment, and Scholarship Services Lead
Department Name | 1B000: Student Success Administration
Work Location | Lexington, KY
Grade Level | 45
Salary Range | $47,278-78,000/year
Type of Position | Staff
Position Time Status | Full-Time
Required Education | BA
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | 3 yrs
Required License/Registration/Certification | None.
Physical Requirements | Sitting at workstation for extended periods of time; repetitive motions typical of desk work; prolonged screen time.
Shift | 40 hours per week; Mostly Monday through Friday 8:00 am to 5:00 pm but there may be some evenings and weekends.
Job Summary | The Endowment, Scholarship, and Grant Services Lead serves as a resource to the Student Success Philanthropy Director and Student Success Financial Business Officer, and unit leadership to provide recommendations, guidance and oversight related to available endowment and private gift resources, funding options, and EGATS implementation plans based upon thorough analysis of all variables. Monitors grant funding awarded to Student Success internal and external funders. Advise Student Success staff with proposal development, prepare proposal budgets in compliance with sponsor and university policies, prepare a variety of sponsor forms. The position monitors the scholarship award process through SAG form review and approval. The position is actively engaged in forecasting and support of ongoing initiatives. Responsible for the effective and efficient operation of Student Success endowment and gift analytics and compliance with University-mandated internal controls, works with other operational leaders to advise on matters concerning internal controls, fiscal planning, and HR strategy. This position demands critical thinking skills, strong attention to detail, self-motivation, and a commitment to shared governance, as evidenced by consistent performance under challenging circumstances and tight deadlines. Excellent verbal and written communication skills, a commitment to professional ethics, and a strong analytic background are key to success in this position.
Student Success will, from the time of early college outreach to graduation and beyond, support students in living a life of meaning and purpose. From a student-centered framework, our practice will be grounded in peer-reviewed literature, national best practices, and data-informed decision making. Collaborating with the campus and community, Student Success will work through a holistic lens to support a community of learners in achieving success.
Skills / Knowledge / Abilities | Familiarity with Microsoft Office suite, SAP, and knowledge of UK business procedures, policies, and regulations.
Does this position have supervisory responsibilities? | No
Preferred Education/Experience |
Deadline to Apply | 10/08/2025
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
- * Please choose the answer that best describes your years of paid, full time employment experience with account reconciliation, finance systems to include SAP and IRIS, grants management, Procard protocols and compliance, Payment Request Documents, travel vouchers, JVs, online cash transmittal, and other finance procedures and processes.
- None
- More than 0, up through 1 year
- More than 1 year, up through 3 years
- More than 3 years, up through 5 years
- More than 5 years
- * Describe your experience with improving your organization's, department's, or team's processes or procedures to meet or exceed organizational goals.
(Open Ended Question) - * Please describe your accounting and/or finance work experience. Be specific as to the functions that you performed in the various roles.
(Open Ended Question)
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