Edtech.com's Summary

The Pennsylvania State University is hiring an Administrative Support-Part time. This role involves serving as a liaison for vendors and participants, coordinating travel and scheduling, managing invoices and applications, supporting meetings, maintaining inventory and supplies, and ensuring compliance with university policies within the Center for Science and the Schools (CSATS).

Highlights

Serve as point of contact for vendors and participants.
Coordinate travel arrangements, reservations, and reimbursements.
Maintain inventory, order supplies, prepare training materials, and coordinate team activities.
Support scheduling, calendar management, and travel for faculty and participants.
Experience with SIMBA, SAP Concur, 25live, and procurement systems required.
Manage invoices for participants and visiting faculty.
Assist with virtual and in-person meetings setup and management.
Handle website management tasks and communication platforms.
Communicate PSU and federal policies to participants and ensure compliance.
Require GED or High School diploma with over 2 years of relevant experience.
Compensation: $21-25 per hour based on experience, working 18-24 hours per week with potential renewal.

Administrative Support-Part time Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

We are seeking a motivated candidate to fill a part-time Academic Support position to join the Center for Science and the Schools (CSATS) at Penn State, University Park, PA.

Required experience includes:

Serve as a point of contact for the vendors and participants.
May coordinate travel arrangements, make reservations, and process reimbursements/
Maintain inventory, order supplies and materials, prepare training materials, and coordinate work between teams for the project activities.
Provide support for scheduling, managing calendars, and travel arrangements for the faculty and the participants.
Experience working in SIMBA, SAP Concur, 25live, and procurement.
Process invoice for the participants and visiting faculty.
Manage participants' applications and information.
Resolve inquiries and ensure compliance with the work unit's and/or the University's policies and procedures.
Assist with virtual and In-person meetings (Setting up and managing).
Manage tasks for website management and communication platforms.
Communicate with the participants on the PSU/federal rules, policies, and guidelines.
May coordinate work assignments of department/unit support employees to ensure efficient workflow and process.
Knowledge of program implementation and experience in program management.
Dedication to working with a diverse team.
Excellent customer service skills.
May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized.

Requirements, qualifications, education and/or competencies:

General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience

Employment Details:

Wages: $21-25 per hour, commensurate with experience.
Hours: 18-24 hours per week during the year.
Duration: With potential renewal based on performance and funding

BACKGROUND CHECKS/CLEARANCES

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

Original Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

We are seeking a motivated candidate to fill a part-time Academic Support position to join the Center for Science and the Schools (CSATS) at Penn State, University Park, PA.

Required experience includes:

Serve as a point of contact for the vendors and participants.
May coordinate travel arrangements, make reservations, and process reimbursements/
Maintain inventory, order supplies and materials, prepare training materials, and coordinate work between teams for the project activities.
Provide support for scheduling, managing calendars, and travel arrangements for the faculty and the participants.
Experience working in SIMBA, SAP Concur, 25live, and procurement.
Process invoice for the participants and visiting faculty.
Manage participants' applications and information.
Resolve inquiries and ensure compliance with the work unit's and/or the University's policies and procedures.
Assist with virtual and In-person meetings (Setting up and managing).
Manage tasks for website management and communication platforms.
Communicate with the participants on the PSU/federal rules, policies, and guidelines.
May coordinate work assignments of department/unit support employees to ensure efficient workflow and process.
Knowledge of program implementation and experience in program management.
Dedication to working with a diverse team.
Excellent customer service skills.
May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized.

Requirements, qualifications, education and/or competencies:

General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience

Employment Details:

Wages: $21-25 per hour, commensurate with experience.
Hours: 18-24 hours per week during the year.
Duration: With potential renewal based on performance and funding

BACKGROUND CHECKS/CLEARANCES

CAMPUS SECURITY CRIME STATISTICS

EEO IS THE LAW

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

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Administrative Support-Part time

Edtech.com's Summary

Administrative Support-Part time Full Description

APPLICATION INSTRUCTIONS:

Program Assistant, Upward Bound

Associate, Educational Partnerships

Department Chair in the Department of Political Science

Counselor

Student Counselor II